R499--Lidar Scanning of NAVAHCS Facility

Solicitation / RFP / RFQ

This solicitation is for Lidar scanning technology services to create new and updated floor plans, sections, reflected ceiling plans, and BIM models of all buildings and sites at the Northern Arizona VA Health Care System (NAVAHCS) in Prescott, Arizona. The goal is to provide a 3D point cloud for updating CAD drawings and implementing the ArcGIS Indoors Program.

• Lidar Scanning: Scan the entire interior of specified buildings (listed by number and T-codes) for all floors, including mechanical floors and basements. This includes scanning every room from floor to ceiling tiles, interior common areas, hallways, and non-enclosed areas.

• 3D Point Cloud: Create a 3D point cloud data in E57 and LAS format, suitable for hyper-realistic viewing. The data will be used for CAD plans, sections, elevations, and BIM models.

• Geo-location and Resolution: Collect geo-location information for all scans. All scans must have a minimum resolution of +/- 4mm.

• Asset Scanning: Scan and label applicable assets such as faucets, toilets, and AC terminals.

• Site Installation Scanning: Scan every monument and land installation to include their footprint in drawings and models (excluding those less than 1").

• Minimizing Disruption: Scanning in active areas must be done with minimal disruption to staff and patients. Off-hour work is encouraged for interior clinical spaces.

• Drone Usage: Any drone usage on federal property requires an approved permit before work begins.

• Submission: Final submission package must be organized into folders by building, with appropriately named files.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Estimated at 30 days from start to finish.

• Offer Submission: Offers must be submitted electronically to kyle.cipra@va.gov by the date and time specified in Block 8 of the SF-1449. No zip files or facsimile offers will be accepted.

• Questions Deadline: Written questions must be received by 11:00 a.m. MST on April 21st, 2026.

• Evaluation: Offers will be evaluated based on Price, Past Performance, and Technical Requirements. The Government anticipates award without discussions.

• Required Files for Offer:

  • File #1: General Information and Price/Cost Schedule (SF 1449 and amendments, Blocks 12, 17a, 30a, 30b, 30c).
  • File #2: Experience (minimum two prior healthcare contracts with Lidar scanning scope).
  • File #3: Technical Requirements (Email confirmation of VA financial system registration and completed 852.219-75 VA Notice of Limitations on Subcontracting Certificate).

• NAICS Code: 541360 (Geophysical Surveying and Mapping Services).

• Size Standard: $28.5 Million.

• Set-Aside: This acquisition is set aside for Small Business.

• HUBZone: Notice of Price Evaluation Preference for HUBZone Small Business Concerns is included.

• OSHA 10-Hour Construction Safety training is required for all contractor and sub-contractor employees.

• A VA approved ICRA permit is required before starting work.

• Security badges will be required for all contracted employees.

• Smoking is prohibited on the NAVAHCS Campus.

• The IT security requirements for Certification and Accreditation (C&A) do not apply.

Solicitation / RFP / RFQ

This solicitation is for Lidar Scanning services for the Northern Arizona VA Healthcare System. The government is procuring these services to obtain detailed spatial data of the healthcare system's facilities.

• The primary deliverable is Lidar scanning of the Northern Arizona VA Healthcare System.

• Specific details regarding the scope and technical requirements are expected to be found in the attached document referenced in the description.

• Not explicitly stated in the provided text, but the solicitation number is 36C26226Q0544.

• Response Date/Time/Zone: April 27, 2026, 11:00 AM Mountain Time, Denver, USA.

• Further details on submission and evaluation criteria are likely within the referenced attached document.

• No specific set-aside information is provided in this excerpt.

• The contracting office is located in Tucson, AZ (ZIP 85723).

• The place of performance is Prescott, AZ (ZIP 86313).

• The Product/Service Code is R499 and the NAICS Code is 541360.

• The Point of Contact is Kyle Cipra (kyle.cipra@va.gov).

• A document titled "S02 RFQ 36C26226Q0544 Lidar Scanning_NAVAHCS" is referenced as an attachment containing further details.