R499--(New) VISN-22 Project Management Information System SaaS (VA-26-00059514)

Quick Summary

The Department of Veterans Affairs (VA), specifically VISN 22 Office of Capital Asset Management (V22-CAM), is conducting a Sources Sought / Request for Information (RFI) for a Cloud-Based Project Management Information System (PMIS) Software as a Service (SaaS) solution. This RFI aims to gather information for developing an acquisition strategy and product description for a Commercial-off-the-Shelf (COTS) system, specifically "Kahua or equal." Responses are due no later than 3:00 PM EST on May 26, 2026.

Purpose & Scope

This RFI is for planning purposes only and does not constitute a solicitation. The VA seeks to replace its current project management process with a COTS SaaS PMIS to support approximately 400 users (150 VA staff and 250 support contractors) within VISN 22. The system will be used for architect/engineering and construction (AEC) and healthcare project management, providing VISN-level portfolio management and oversight across VA Medical Centers, outpatient facilities, and leased assets. It must support high-volume Non-Recurring Maintenance (NRM) and Minor Construction projects with lightweight workflows.

Key Requirements

The desired PMIS SaaS solution must be FedRAMP authorized at a Moderate or higher impact level and offer centralized enterprise functionality for electronic exchange, review, logging, routing, tracking, archiving, and management of design and construction documentation. It should include industry-standard workflows (RFIs, Submittals, Change Orders) and a native Business Process Management (BPM) engine. The system must be highly configurable without custom software development. Security requirements include compliance with VA Critical Security Controls, SAML 2.0, SSO, MFA, AES-256 encryption for data at rest, and TLS 1.2+ for data in transit. The solution must also comply with Section 508 accessibility standards, energy efficiency requirements, and specific VA guidelines for Generative AI if included.

Contract Details

The anticipated contract type is for a Brand Name or Equal to Kahua solution. The period of performance is expected to be one 12-month base period with four 12-month option periods. The consumption model will be license-based, with total cost determined by the number of users with system access.

Submission & Eligibility

Responses are due by May 26, 2026, at 3:00 PM EST. Submissions must be emailed to Elena Juliano (Elena.Juliano@va.gov) and John Vardouniotis (ioannis.vardouniotis@va.gov) with the subject line "V22-CAM PMIS RFI". Responses are limited to 15 pages and should avoid marketing materials, focusing instead on capabilities specific to the attached Draft Product Description (PD). Vendors must provide company information, a summary of technical capability, an informal quote, and corporate experience/expertise. If AI is part of the solution, vendors must self-certify compliance with VA AI principles. Small Business companies are encouraged to participate, and respondents should suggest a NAICS code, indicate company size, and socio-economic status. Set-aside decisions may be made based on RFI responses.

Important Notes

This RFI is for planning purposes only; it is not a solicitation, and no funds have been authorized. The government will not pay for information submitted. Respondents should clearly demonstrate how their solution meets or does not meet the requirements, proposing a plan, cost, and timeline for any unmet requirements. The government reserves the right to request additional information and may delay, cancel, or revise this requirement at any time.