R602--Bronx Medical Lab Courier Services

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for courier services to support the James J. Peters (JJP) Veterans Affairs Medical Center (VAMC) Transplant Program. The goal is to provide timely, secure, and compliant transport of critical biological materials, organs, blood, tissue samples, and specialized medical equipment.

• Provide same-day delivery of time-sensitive medical materials, available 24/7/365, including weekends and federal holidays.

• Ensure protection of all transported items (organs, blood, specimens, equipment) from extreme heat/cold using appropriate storage or packaging.

• Implement measures to protect packages from damage, loss, or theft, maintaining integrity and security throughout the delivery process.

• Provide real-time tracking and delivery confirmation for all services.

• Each delivery requires a tracking number and signature from the receiving party.

• Communication and Coordination: Effectively communicate with the JJP VAMC Transplant Team regarding delivery status and completion.

• Delivery Requests: Respond immediately to delivery requests for medical materials, including organs, blood, tissue specimens, and equipment.

• Regulatory and Logistical Compliance: Ensure all deliveries comply with applicable logistical, regulatory, and safety requirements.

• Deliverables: Ensure chain-of-custody documentation for all deliveries.

• Service Availability: 24 hours a day, 7 days a week, 365 days a year.

• Response Times:

  • STAT Delivery: Within one hour.
  • Urgent Delivery: Within 2-4 hours.
  • Routine Delivery: Within 24-48 hours (or as determined by the facility).

• Tracking and Confirmation: Maintain records including tracking number, date, time, and recipient signature.

• Reporting: Provide biannual billing and activity reports.

• Qualifications: Couriers must have valid licenses, DOT certification for hazardous materials, OSHA Bloodborne Pathogens training, HIPAA training, and specific training for organ transport.

• Vehicles: Must be adequate for secure and proper delivery.

• Period of Performance: IDIQ Fixed Price Ordering Period of five (5) years.

• Place of Performance: Deliveries and pickups will be between the James J. Peters VA Medical Center (Bronx, NY) and designated laboratories (Rogosin Institute, New York, NY) and Organ Procurement Organizations (LiveOnNY, Long Island City, NY). Kidney tissue biopsy transportation radius is within 50 miles of NYC and Long Island.

• Type of Contract: IDIQ Fixed Price.

• Minimum/Maximum Value: Minimum $1,000.00, Maximum $80,000.00 over the contract duration.

• Chain of Custody: Maintain secure and documented chain of custody for all transported items.

• Compliance: Adhere to OSHA, CDC, FDA, UNOS, HIPAA regulations, and VA Directives.

• Incident Reporting: Report any incidents, delays, or safety violations within 24 hours.

• Phase-In/Phase-Out: A 60-day period for contractor familiarization and transition.

Sources Sought Notice

This notice is for market research purposes only and does not constitute a solicitation or intent to award a contract. The VISN 2 Contracting Office in Albany, NY is seeking information to establish a new service for Bronx Medical Lab Courier Services at the James J. Peters Bronx VA Medical Center, effective 06/01/2026. The goal is to determine the viability of setting aside the future procurement to specific socio-economic categories.

The government is looking for information regarding the capability of contractors to provide courier and express delivery services (NAICS Code 492110, PSC R602). Specific details of the requirement are expected to be in a Performance Work Statement (PWS) mentioned in the document.

Interested parties must email a capability statement and full information to Mariangie Rivera at Mariangie.Rivera@va.gov no later than 02/19/2025 by 10:00 AM Eastern Time. Responses will be used for market research and procurement strategy development.

The government is assessing the viability of a set-aside for categories including service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), and small business. Contractors claiming special categories must provide supporting documentation.

Respondents must provide:

• Company name and Point of Contact
• Capability statement
• Examples of similar work performed
• UEI, address, and socio-economic status
• Information on self-performance capabilities and subcontracting plans
• Years of company and technician experience in similar tasks
• Number of certified/licensed technicians
• Identification of relevant Federal Supply Schedules
• DUNS number for size standard and socioeconomic verification
• Two to three instances of past experience demonstrating regular engagement in this type of work
• Listing of any intended teaming agreements
• Proof of applicable certifications or training
• Relevant comments about any attachments (if applicable)

Solicitation / RFP / RFQ

This solicitation is for medical lab courier services for the James J. Peters (JJP) Veterans Affairs Medical Center (VAMC) Transplant Program. The services are critical for supporting transplant-related diagnostics and logistics throughout all phases of transplant care (pre-operative, intra-operative, and post-operative). The program requires both scheduled and unscheduled deliveries of samples, ensuring promptness, security, and compliance with all applicable federal, state, and local laws and agency guidelines.

• Courier services for scheduled and unscheduled deliveries.

• Prompt and secure transport of blood and tissue samples.

• Compliance with federal, state, local laws, and agency protocols.

• Timely delivery of samples for diagnostic testing, especially for post-transplant patients with complications, to guide clinical decisions.

• The solicitation number is 36C24226Q0343.

• The contracting office is the Samuel S. Stratton VA Medical Center, Albany, NY.

• Response Date/Time/Zone: 02-19-2026 10:00 EASTERN TIME, NEW YORK, USA.

• Not specified in the provided text.

• The Place of Performance is the James J. Peters VA Medical Center, Bronx, NY.

• The NAICS Code is 492110 (Couriers and Express Package Delivery Services).

• The Product/Service Code is R602.

• Referenced attached documents: P02 Sources Sought Notice and RFI TISSUE TYPING COURIER SERVICES PWS 2.9.2026.