R602--Bronx Medical Lab Courier Services

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a contractor to provide Courier Services for the James J. Peters (JJP) Veterans Affairs Medical Center (VAMC) Transplant Program. The service is critical for the timely, secure, and compliant transportation of biological materials, organs, blood, and transplant-related equipment to support transplant care.

• Provide same-day delivery of time-sensitive medical materials, complying with federal, state, and VA-specific regulations.

• Services must be available 24/7/365, including weekends and federal holidays.

• Ensure protection of sensitive materials (organs, blood, specimens, equipment) during transport, adhering to OSHA, OPO, UNOS, FDA, CDC regulations, and facility-specific instructions.

• Implement measures to protect packages from damage, loss, or theft.

• Each delivery requires a tracking number and signature confirmation from the receiving party.

• Service Availability: On-demand courier services 24 hours a day, 7 days a week, 365 days a year.

• Response Time: Pick-up within 1-2 hours of request.

• Turnaround Time: Immediate delivery after pick-up without delay.

• Waiting Time: Maximum of two hours at the facility after arrival acknowledgment.

• Incident Reporting: Any accidents, delays, specimen integrity violations, or privacy breaches must be reported to the COR within 24 hours.

• Reporting: Biannual billing and activity reports.

• Period of Performance: Five (5) years, estimated start date 06/01/2026, ultimate completion date 05/31/2031.

• Place of Performance: Deliveries and pick-ups are to and from the James J. Peters VA Medical Center in Bronx, NY, and designated laboratories including Rogosin Institute in New York, NY, and LiveOnNY in Long Island City, NY. Kidney Tissue Biopsy Transportation radius is within 50 miles of NYC and Long Island hospitals.

• Contract Type: Requirements Fixed Price.

• Personnel: Courier personnel must be uniformed, carry vendor-issued photo ID, and have undergone required training.

• Vehicles: Must be appropriate for the items being transported, including temperature-controlled storage.

• Compliance: Adherence to OSHA Bloodborne Pathogens Standard, HIPAA, VA Transport Protocols, CDC guidelines, and specific state/local licenses and certifications.

• Training: Required training includes Chain of Custody, Temperature Control, HIPAA, Biological Substance, Hazardous Materials Transportation, and Organ Transplant Transportation.

• Phase-In/Phase-Out: Contractor must participate in a 60-day phase-in period and cooperate with transitions.

• Quality Control: Contractor must develop and maintain an effective quality control program.

Form / Attachment / Pricing Sheet

This document is a pricing schedule detailing estimated costs for services across multiple contract years. Bidders should use this to understand the expected pricing structure and to potentially input their own proposed pricing.

• BASE YEAR: Includes CLINs for weekday and weekend/holiday pickups and waiting rates, with estimated quantities.
• YEAR 1 - YEAR 4: Each year details similar CLINs for pickups and waiting rates, with varying estimated quantities for weekday pickups and weekend/holiday waiting rates across the years.
• CLINs: Cover immediate pickups (within 1-2 hours) on weekdays and weekends/holidays, as well as hourly waiting rates for weekdays and weekends/holidays (maximum of two hours wait).
• Units: Primarily 'EA/ PER DAY' for pickups and 'HR' for waiting rates.

This pricing schedule is crucial for bidders to:

• Understand the anticipated volume and frequency of services required.
• Develop their own cost proposals based on the provided CLINs and estimated quantities.
• Assess the potential value and scope of the contract over its duration.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as an RFQ (Request for Quotation) under FAR Subpart 12.202. The Department of Veterans Affairs NCO 2 James J. Peters VA Medical Center is seeking Courier Services for the transportation of tissue typing samples, immunogenetic lab services, kidney tissue biopsies, and specialized medical equipment. The services must ensure the liability of organ and tissue transportation and include timely, secure, and compliant transport of biological materials, organs, blood, and transplant-related equipment.

• Provide courier services for tissue typing, immunogenetic lab services, kidney tissue biopsies, and specialized medical equipment.

• Ensure timely, secure, and compliant transport of biological materials, organs, blood, and transplant-related equipment.

• Services must be available 24/7/365, including weekends and federal holidays.

• Capability to respond to scheduled and unscheduled critical requests without delays.

• A separate Price/Cost Schedule and Performance Work Statement (PWS) are attached.

• Contract Type: Requirements Contract.

• Period of Performance: Five years, estimated start date 06/01/2026, ultimate completion date 05/31/2031.

• Estimated Value: Not explicitly stated, but the contract is for a period of five years.

• All communication must be via email; telephonic calls will not be accepted.

• Questions and clarifications must be submitted via email to Mariangie.Rivera@va.gov no later than March 26, 2026, by 12:00 PM Eastern Standard Time.

• Quotes must be submitted by March 31, 2026, by 12:00 PM Eastern Standard Time to Mariangie.Rivera@va.gov.

• Required submissions include: Capability statement (with documentation of licenses, certifications, training as per PWS), Past Performance, Price Schedule, and VA Notice of Limitations on Subcontracting - Certificate of Compliance.

• Award will be made to the responsible Offeror whose offer is most advantageous to the Government, price and other factors considered.

• Evaluation factors include: Technical Capability, Price, Past Performance, and VA Notice of Limitations on Subcontracting.

• This solicitation is set-aside for 100% Total Small Business Set Aside.

• NAICS Code: 492110 Couriers and Express Delivery Services, with a Small Business size standard of 1,500 employees.

• The solicitation incorporates FAR provisions and clauses as stated, including deviations.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• The PWS and Price/Cost Schedule are separate documents.

Solicitation / RFP / RFQ

This solicitation seeks a contractor to provide comprehensive Courier Services for the James J. Peters (JJP) Veterans Affairs Medical Center (VAMC) Transplant Program. The services are critical for supporting transplant-related diagnostics and logistics, including the transport of tissue typing and immunogenetic lab samples, kidney tissue biopsies, and specialized medical equipment. The goal is to ensure the reliable and compliant transportation of biological materials, organs, and transplant-related equipment.

• Timely, secure, and compliant transport of biological materials, organs, and transplant-related equipment.

• Availability 24/7/365, including weekends and federal holidays.

• Capability to respond to both scheduled and unscheduled critical requests without delays.

• Solicitation Number: 36C24226Q0378

• Product Service Code: R602

• NAICS Code: 492110

• Place of Performance: James J. Peters VA Medical Center, Bronx, NY 10468

• Response Date/Time/Zone: March 31, 2026, 12:00 PM Eastern Time, New York, USA.

• Contracting Office Address: NCO 2, Department of Veterans Affairs, Samuel S. Stratton VA Medical Center, Albany, NY 12208-3410.

• Point of Contact: Mariangie Rivera, Contracting Officer (Mariangie.Rivera@va.gov).

• Set-Aside: SBA (Small Business Administration)

• This solicitation references the following attached documents:

  • Combined Synopsis Solicitation 3.23.2026
  • P09 BRONX MEDICAL LAB COURIER SERVICES PWS 3.12.2026
  • PRICE COST SCHEDULE