R602--Courier Services Pathology Lab- Base plus 4 options | NORCAL

Solicitation / RFP / RFQ

This solicitation is for Courier Services for the Pathology Laboratory at the Northern California Health Care System (VANCHCS). The contractor will provide courier services for laboratory specimens or other items as needed from multiple P&LMS locations in VANCHCS to the VA Sacramento Medical Center Laboratory.

• Courier services for laboratory specimens and other items.

• Pick-up and delivery services from various VA OPC locations to the VA Sacramento Medical Center Laboratory.

• Specific pick-up and delivery schedules are detailed, including weekday, weekly, and evening/holiday routes.

• Specimens will be primarily laboratory specimens (e.g., body fluids), prepackaged in biohazard bags with absorbent material.

• The contractor must provide a courier company with a state license and carry liability insurance.

• Couriers must be bonded and carry cellular phones and pagers for communication.

• Contractor must ensure patient information confidentiality and comply with the Federal Privacy Act of 1974.

• Applicable Wage Determinations: WD 2015-5621 REV 25 and WD 2015-5631 REV 26.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the price schedule.

• Period of Performance: Base period (03-01-2026 to 02-28-2027) and multiple option periods extending through 02-28-2031.

• Estimated Value: Not explicitly stated.

• Questions Due: January 30, 2026, by 10:00 AM PST.

• Quotes Due: February 06, 2026, by 10:00 AM PST.

• Submission Method: Email to james.postell@va.gov. Files must be readable in Microsoft Office Word and Adobe PDF. Zip files are not acceptable. Email size limit is 5MB.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Offer Acceptance Period: 60 calendar days from the date specified for receipt of offers (or 120 days as per addendum).

• Required Forms: Completed and signed VAAR Clause 852.219-75 (VA Notice of Limitations on Subcontracting - Certificate of Compliance) must be included.

• The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) as indicated by VAAR 852.219-73 and VAAR 852.219-75.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• The solicitation incorporates FAR clauses by reference. Full text is available upon request or electronically.

• Amendments to the solicitation must be acknowledged.

• Pricing information must be submitted separately and include prices for all options.

• Offerors must be registered in the System for Award Management (SAM) and have a Unique Entity ID (UEI).

Solicitation / RFP / RFQ

This solicitation is for Courier Services for the Pathology Laboratory at the Northern California Health Care System (VANCHCS). The contractor will provide courier services for laboratory specimens and other items from multiple P&LMS locations within VANCHCS to the VA Sacramento Medical Center Laboratory.

• Service: Courier services for laboratory specimens and other items.

• Locations: Pick-up from various VA OPC locations (Chico, Yuba City, Sonora, Modesto, Stockton, Martinez, Yountville Veterans Home) to the VA Sacramento Medical Center Laboratory (Mather).

• Schedule: Specific pick-up and delivery times are detailed for weekdays, evenings, Saturdays, Sundays, and after hours, with specific routes and times outlined.

• Specimen Handling: Specimens are primarily laboratory specimens (body fluids), pre-packaged in biohazard bags. VANCHCS will provide locking containers. Transport must comply with DOT and OSHA regulations.

• Training: Contractor's couriers must be trained in "Universal Precautions" for handling biohazard materials and procedures for spills/accidents.

• Confidentiality: Contractor must ensure patient information confidentiality and comply with the Federal Privacy Act.

• Licensing & Insurance: Contractor must be a licensed courier company with liability insurance, and couriers must be bonded and carry communication devices.

• Reporting: Delays in delivery must be reported to Mather Laboratory. A phone number for dispatch/issues must be provided.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the price schedule.

• Period of Performance: Base period from 03-01-2026 to 02-28-2027, with multiple option periods extending through 02-28-2031.

• Estimated Value: Not stated in the provided sections.

• Questions Due: January 30, 2026, 10:00 AM PDT.

• Quotes Due: February 06, 2026, NLT 10:00 AM PST.

• Submission Method: Electronic submissions via email to james.postell@va.gov. Files must be readable (Word, PDF), under 5MB per email, and zip files are not acceptable.

• Evaluation Criteria: Quotations will be evaluated using a comparative process based on Technical Capability, Past Performance, and Price. Award will be made to the response most advantageous to the Government.

• Key Requirements: Offerors must be registered in SAM.gov and have a UEI. Service-Disabled Veteran Owned and Veteran Owned Small Businesses must also be registered with VetCert.

• Set-Aside: This acquisition is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 492110 - Couriers and Express Delivery Services, with a size standard of 1500 employees.

• Offerors must include a completed VAAR Clause 852.219-75 with their submission.

• Applicable Wage Determinations: WD 2015-5621 REV 25 and WD 2015-5631 REV 26 are referenced.

Solicitation / RFP / RFQ

This is a presolicitation notice for Courier Services for the Pathology Laboratory for the Veterans Health Administration (VHA) Northern California Health Care System (NCHCS). The contractor will provide courier services for laboratory specimens and other items from multiple P&LMS locations in NCHCS to the VA Sacramento Medical Center Laboratory.

• Courier services for laboratory specimens or other items as needed.

• Period of Performance: Base year and four one-year options.

• Anticipated start date: On or near March 01, 2026.

• The solicitation will be issued as a Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside.

• The VA anticipates issuing a solicitation (RFQ) on or about January 27, 2026.

• Quotes will be accepted commencing with the issuance date of the solicitation.

• Interested contractors must download the solicitation and any amendments from www.sam.gov.

• Registration in the System for Award Management (SAM) is required for eligibility.

• Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside.

• Quoters must be registered and verified in the Dynamic Small Business System (DSBS).

• Must be registered in SAM.gov under the applicable NAICS Code.

• Product Service Code (PSC): R602

• NAICS Code: 492110 (Courier and Express Delivery Services)

• Standard Size: 1500 Employees

• This notice is not a request for submittals; an official RFQ will be issued.

• Contact: James Postell, Contracting Officer (james.postell@va.gov)