R602--Medical Couriers Services

Amendment / Modification

This amendment extends the deadline for the receipt of offers. The original deadline has been extended to March 11, 2026, at 0800 EDT.

• The "HOUR & DATE for Receipt of Offers" has been updated.

• The deadline for submitting offers has been extended to March 11, 2026, at 0800 EDT.

This section provides responses to vendor inquiries regarding the solicitation.

• SF1449 Requirement: Page 1 of SF1449 is not required for submission. Refer to E.2 GENERAL INSTRUCTIONS TO OFFERORS, QUOTE PREPARATION AND SUBMISSION INSTRUCTIONS.
• Incumbent Contractor: The incumbent contractor is FCX under contract number 36C24821P0963.
• Previous Contract Value: The total contract value for the previous contract (Base + 4 options) was $605,702.53.
• Driver/Vehicle Requirements: The number of drivers/vehicles and vehicle size are determined by the Contractor to meet the PWS requirements.
• Storage and Item Size: Cubic feet of storage, maximum item size, and quantity are determined by the Contractor to meet the PWS requirements.
• Government-Provided Equipment: The government will require the vendor to provide equipment including coolers, totes, locks, and temperature logs.
• Vehicle Type: Vehicle type is determined by the Contractor to meet the PWS requirements (See R6).
• Changes to Scope of Work: There are no changes to the current contract scope of work.
• SDVOSB Set-Aside Compliance: To be compliant, businesses must have active Service-Disabled Veteran-Owned Small Business (SDVOSB) certifications at the time of solicitation closing and award. Compliance can be verified using the SBA's Small Business Search tool, ensuring the business's SAM UIE # is used and the SDVOSB filter is selected. The search results must indicate compliance, and information should not be hidden from public searches for compliance.

Amendment / Modification

This amendment serves to respond to RFIs (Requests for Information) that were submitted by the RFI submittal date.

See attached document: 36C24826Q0114 0001.

No specific impact on proposal deadlines or requirements is detailed in this amendment's text, beyond the provision of RFI responses.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the government's payment to firms that are not certified SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the government's payment to firms that are not certified SDVOSBs or VOSBs. Materials costs are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the government's payment to firms that are not certified SDVOSBs or VOSBs. Materials costs are excluded.
• Certification Acknowledgement: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Good Faith Determination: If VA determines an SDVOSB/VOSB did not act in good faith, penalties may include referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Compliance Verification: Offerors understand they may be required to provide documentation (invoices, subcontracts) to demonstrate compliance during contract performance and upon completion.
• Cooperation: Offerors agree to cooperate fully and provide requested documents to VA for compliance determination.
• Required Completion: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for award.

This is a mandatory certification for all offerors. Bidders must carefully review the subcontracting limitations applicable to their specific contract type (services, general construction, or special trade construction) and ensure they can comply. Failure to complete and submit this form with the offer will result in disqualification.

Solicitation / RFP / RFQ

This is a Combined Synopsis Solicitation for Medical Courier Services, conducted in accordance with FAR Part 13. The Request for Quote (RFQ) is specifically for Service Disabled Veteran Owned Small Business (SDVOSB) concerns.

The government intends to acquire services for Medical Courier Services.

• NAICS Code: 492110

• Product Service Code: R602

• Set-Aside: SDVOSBC (Service Disabled Veteran Owned Small Business Concern)

• Response Date/Time/Zone: 03-09-2026 16:00 EASTERN TIME, NEW YORK, USA

• Submission Method: Electronic via email to william.bridger@va.gov. Emails must not exceed five (5) megabytes.

• Questions Due: 3/2/2026 at 3:30pm EST.

• RFQ Document: Quoters must fully complete, sign, and submit the attached RFQ document, including any additional requested documentation.

• SDVOSB Concerns: Must be certified in the Veteran Small Business Certification (veterans.certify.sba.gov) at the time of quote receipt.

• SAM Registration: Interested firms must be fully registered and active in the SAM database (www.sam.gov).

• The solicitation documents/amendments are available on the SAM.GOV Contract Opportunities website. Vendors are responsible for downloading them.

• Referenced attachments include: CONTRACT ADMINISTRATION DATA, PRICE-COST SCHEDULE, PWS - Medical Courier Service, SECTION C, VAAR 852.219-75, and SECTION E.

Solicitation / RFP / RFQ

This document contains Section E of a solicitation, focusing on "Instructions to Offerors—Commercial Items" (FAR 52.212-1) and related addenda. It outlines the mandatory requirements and procedures for submitting offers for the acquisition of Medical Courier Services.

• Offerors must submit a technical description of offered items, warranty terms, pricing, "remit to" address, representations and certifications (FAR 52.212-3), and acknowledge amendments.

• Past performance information is required if included as an evaluation factor.

• Offers must demonstrate agreement with all solicitation terms and conditions.

• Specific items to be submitted include: Completed Section B.1(1)(a), Signed Amendments (SF 30) or Acknowledgement of Amendments, Completed Section B.3 SCHEDULE OF SERVICES & PRICING, Completed VAAR 852.219-75, a capabilities statement, example of delivery of similar services or statement of no past performance, and insurance details.

• Offerors must include a statement regarding acceptance of RFQ terms and conditions.

• The acquisition is issued under FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).

• The solicitation is a Request for Quote (RFQ).

• Submission Deadline: March 9, 2026, at 4:00 p.m. EST.

• Submission Method: One electronic copy via email to William.Bridger@va.gov. Subject line must be: "36C24826Q0114 Medical Couriers Services". Emails with attachments are limited to 5MB; multiple emails are permitted for larger submissions.

• Evaluation: Quotes will be evaluated comparatively based on FAR Part 13.106-2(b)(3), considering technical, price, and past performance to determine the best overall benefit to the Government. The Government may award without discussions.

• Protest: Service of protest instructions are provided, including specific addresses and content requirements.

• This solicitation is set-aside and limited to responsible SDVOSB (Service-Disabled Veteran-Owned Small Business) concerns.

• Offerors must be regularly established, financially responsible, and demonstrate reliability, ability, experience, equipment, facilities, and personnel.

• Contractors must be considered a small business under the applicable NAICS code and possess a valid, active System for Award Management (SAM) registration.

• Offerors must have a Unique Entity Identifier (UEI) and be registered in SAM prior to award.

• Questions must be submitted in writing via email to William.Bridger@va.gov no later than March 9, 2026, at 4:00 p.m. EST. Responses will be issued via solicitation amendment.

• Faxed quotes are NOT permitted.

• The Government reserves the right to award on any item or group of items, or make an award on a quantity less than offered.

• Alternate quotes are not accepted; only one quote per offeror.

• Information regarding responsibility matters (FAR 52.209-7) and protest procedures (FAR 52.233-2, VAAR 852.233-70, VAAR 852.233-71) is included.

Solicitation / RFP / RFQ

This document, Section C, contains the Contract Clauses for the opportunity. It details the terms and conditions that will govern the contract, including standard FAR clauses and specific addenda.

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2023): Outlines standard terms covering inspection, acceptance, assignment, disputes, excusable delays, invoicing, patent indemnity, payment, risk of loss, taxes, termination (convenience and cause), title, warranty, limitation of liability, and compliance with laws.

• FAR 52.217-8, Option to Extend Services (NOV 1999): Allows the Government to extend services for up to 6 months at specified rates.

• FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000): Allows the Government to extend the contract term, with the total duration not exceeding five years.

• FAR 52.240-91, Security Prohibitions and Exclusions (NOV 2025) (DEVIATION): Prohibits the use or provision of specific products and services, including those from certain foreign entities (e.g., Kaspersky Lab, ByteDance), covered telecommunications equipment, and unmanned aircraft systems manufactured by specific foreign entities. It also details prohibitions related to foreign sanctions (OFAC, Sudan, Iran).

• VAAR 852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION): Specifies that the contract is set aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified and meet size standards. It details limitations on subcontracting for SDVOSBs.

• VAAR 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION): Requires offerors to certify compliance with subcontracting limitations for services (not more than 50% to non-SDVOSBs) and construction.

• VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018): Mandates electronic submission of payment requests via VA's Electronic Invoice Presentment and Payment System or conforming EDI formats.

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (OCT 2025) (DEVIATION FEB 2025): Incorporates numerous additional FAR clauses related to statutory and executive order requirements, including prohibitions on certain foreign technology, reporting requirements, small business utilization, labor standards (Service Contract Labor Standards, Minimum Wages, Paid Sick Leave), and sustainable products.

• The contract includes options to extend services and the contract term.

• The contract is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Specific submission instructions for payment requests are detailed (electronic submission required).

• Offerors must represent their status as an eligible and certified SDVOSB.

• This opportunity is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified by the SBA and listed in the SBA certification database.

• Several clauses are incorporated by reference, with full text available upon request or via provided links.

• The document includes specific prohibitions related to cybersecurity and foreign entities.

• Compliance with labor standards and small business subcontracting requirements is critical.

Performance Work Statement (PWS)

To establish a medical courier service for the transportation of laboratory specimens from various Community-Based Outpatient Clinics (CBOCs) to the Pathology & Laboratory Medicine Service (P&LMS) at the Bruce W. Carter Miami VA Medical Center.

• Provide daily courier services for laboratory specimens.

• Transport specimens from specified CBOCs to the Miami VA Medical Center.

• Specific pick-up frequencies are detailed for each CBOC (e.g., once daily, twice daily, four times daily).

• Deliveries must adhere to strict time windows.

• Provide on-call pick-up services as needed.

• Contractor is responsible for providing at least two specimen containers.

• Adherence to scheduled pick-up and delivery times (95% AQL).

• Timely submission of training documents (100% AQL).

• Timely response to communications regarding delays (95% AQL).

• Accurate invoice verification and accountability (100% AQL).

• Less than 1 complaint per quarter regarding driver reliability and professionalism.

• One (1) base year with options for four (4) additional 12-month periods.

• Pick-up locations include multiple CBOCs in South Florida and the Key West VA Outpatient Clinic.

• All deliveries are to the Bruce W. Carter Miami VA Medical Center.

• Compliance with Federal Acquisition Regulation (FAR), VA Acquisition Regulation (VAAR), Privacy Act of 1974, and Title 49 of the Code of Federal Regulations (CFR).

• Strict adherence to HIPAA and Hazardous Materials Regulations (HMR), including required training.

• Contractor is responsible for obtaining all necessary transportation permits for infectious substances.

• Contractor must maintain training records and provide copies to the COR.

• Contractor personnel must wear government-issued and contractor-issued identification badges.

• Contractor personnel must identify themselves as non-government employees.

• Contractor personnel are not authorized to carry personal weapons.

• Contract awarded as a Firm-Fixed Price agreement.

Form / Attachment / Pricing Sheet

This document, "B.2 PRICE/COST SCHEDULE.docx", outlines the pricing structure for courier services required for specimen pick-up and delivery to the Miami VA P&LMS. It details the item numbers, descriptions, quantities, units, and provides spaces for unit prices and amounts for various contract periods.

• Services: Courier service for specimen pick-up from CBOC and OPC to Miami VA P&LMS.
• Contract Periods: Includes Base, Option 1, Option 2, Option 3, and Option 4, each spanning approximately one year.
• Locations: Specific line items for various pick-up locations including Homestead, Key Largo, Pembroke Pines, Hollywood, Key West, Deerfield, Broward, Broward After Hours, Broward Saturdays, and H-PACT Flagler.
• Quantities: Estimated quantities are provided for each location (e.g., 500 EA for Homestead).
• Additional Supplies: A provision for additional transport supplies (e.g., Dry ice) with a limit of $200.00 per purchase and $1,000.00 per POP, requiring COR notification and approval.

This document is crucial for bidders as it defines the specific services, quantities, and locations for which pricing is required. Bidders must use this schedule to input their proposed unit prices and total amounts for each line item across all contract periods. It also highlights potential additional costs for supplies and the approval process involved.

Form / Attachment / Pricing Sheet

This document, "B.1 CONTRACT ADMINISTRATION DATA.docx," provides administrative details related to contract management and invoicing for the opportunity. It specifies how contract administration matters will be handled, outlines contractor and government points of contact, and details payment and invoicing procedures.

• Contract Administration: Identifies that all contract administration matters will be handled by specific individuals, with placeholders for contractor details (Name, POC, Email, Phone, SAM UIE#) and the designated Government Contracting Officer (36C248, Department of Veterans Affairs, Network Contracting Office 8, Miami VA Healthcare System).
• Contractor Remittance Address: Indicates that payments will be made via Electronic Funds Transfer (EFT) through the System for Award Management (SAM), as per clause 52.232-33.
• Invoices: Specifies that invoices shall be submitted monthly.
• Government Invoice Address: Directs contractors to submit all invoices electronically in accordance with VAAR Clause 852.232-72.
• Acknowledgment of Amendments: Includes a section for offerors to acknowledge receipt of any amendments to the solicitation.

This document is crucial for bidders to understand the administrative and financial processes associated with the contract. It clarifies who to contact for contract administration, how payments will be processed, and the required method and frequency for invoice submission. Bidders must ensure their internal processes align with these requirements and be prepared to acknowledge any amendments.