R602--Solicitation | FY26 Services | Laboratory Courier Services | 528

Solicitation / RFP / RFQ

This solicitation seeks Laboratory Courier Services for the VA Western New York Healthcare System. The services involve the transport of patient samples for testing and blood products for transfusion between VA facilities, local facilities, and the American Red Cross Reference Laboratory.

• Pick-up and delivery of blood specimens and blood products.

• Services required between the VA Western New York Healthcare System and local hospitals.

• Standard delivery time: within 1.5 hours of request generation.

• STAT delivery: ability to fulfill requests in less than 1 hour.

• Drivers must wear uniforms and/or identification badges.

• Specimens must be pre-packaged for pickup.

• Vehicles must be DOT certified and equipped with a bio-hazardous SPILL KIT.

• Personnel must have OSHA-approved training for transporting Biohazardous specimens and Blood Borne Pathogen Training.

• Contract Type: Firm-Fixed-Price, Indefinite Quantity.

• Period of Performance: Five-year ordering period from 05/01/2026 through 04/30/2031.

• Estimated IDIQ Minimum: $2,000.00

• Estimated IDIQ Maximum: $75,000.00

• Proposal Submission: Email to daniel.zielinski@va.gov by 04-16-2026, 10:00 EDT.

• Email Subject Line: RFQ 36C24226Q0500.

• Submission Requirements: Signed SF1449, technical narrative (max 20 pages), evidence of training, completed Price/Cost Schedule, past performance examples (max 3), and statement on adverse actions.

• Evaluation Factors: Technical Capabilities, Past Performance, and Price.

• This acquisition is set aside for Small Business.

• NAICS Code: 492210

• Size Standard: $34 Million

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, ordering, security, and representations and certifications.

Form / Attachment / Pricing Sheet

This document provides links to official U.S. Department of Labor Wage and Hour Division (WHD) resources for Service Contract Act (SCA) wage determinations. These links are essential for understanding the prevailing wage requirements applicable to federal service contracts.

• Link to the Service Contract Act Directory of Occupations (SCA Index): https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/Vers5SCAIndex.pdf
• Link to the Service Contract Act Wage Determinations (SCA Direct): https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/SCADirectVers5.pdf

Bidders must consult these wage determinations to accurately price labor costs for any federal service contract opportunity. Failure to comply with the applicable SCA wage rates can lead to non-compliance and potential bid disqualification. This document serves as a direct reference to the official sources for this critical information.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for lab courier services, detailing estimated quantities and unit prices for deliveries between the Buffalo VAMC and various reference laboratories and hospitals. It is intended to help bidders understand the expected volume and cost structure for the services required.

• Ordering Periods: The worksheet covers five ordering periods, corresponding to contract years 1 through 5 (May 1, 2026, to April 30, 2031).
• Delivery Locations: Specifies pick-up and delivery points between the Buffalo VAMC and multiple external facilities, including American Red Cross Reference Lab, IMMCO, Buffalo General Hospital, Erie County Medical Center, Kaleida Health, Sisters of Charity Hospital, Golisano Children’s Hospital, and South Buffalo Mercy Hospital.
• Service Types: Differentiates between deliveries during normal business hours/days and non-administrative hours (holidays, weekends, after-hours).
• Estimated Quantities: Provides estimated quantities for each delivery type to each location for each ordering period.
• Unit Price & Extended Price: Columns are present for unit price and extended price, though these are left blank (indicated as '0') in the provided data, suggesting these are to be filled in by the bidder.

Bidders should use this worksheet to understand the scope of services, the frequency of deliveries to various locations, and the different service windows. It serves as a basis for developing their pricing proposals. The estimated quantities and delivery types are critical for accurately costing the services and submitting a competitive bid.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in the specified geographic area.

• Geographic Area: New York Counties of Erie and Niagara.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Worker, Electrician, Nurse, Computer Operator, Firefighter) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare rates are provided ($5.55/hour or $222.00/week, and $5.09/hour or $203.60/week for EO 13706).
• Executive Orders: Mentions Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations and minimum wage requirements for covered contracts.
• Vacation and Holidays: Details paid vacation (based on years of service) and a minimum of twelve paid holidays per year.
• Hazardous Pay Differential: Specifies 8% and 4% differentials for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Outlines requirements for providing and maintaining uniforms, including reimbursement for cleaning costs.
• Conformance Process: Describes the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is crucial for bidders responding to federal solicitations that are subject to the Service Contract Act within the specified counties. It dictates the minimum labor costs that must be factored into proposals, ensuring compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all covered service employees.

Solicitation / RFP / RFQ

This is a presolicitation notice for Laboratory Courier Services for the Buffalo VA Medical Center, located at 3495 Bailey Avenue, Buffalo, NY 14215.

• The core service required is laboratory courier services.

• The solicitation number is 36C24226Q0500.

• The anticipated posting date to SAM.gov is on or around 04/08/2026.

• The response date is 04-07-2026 at 10:00 AM Eastern Time.

• The contract will be archived 90 days after the response date.

• The Place of Performance is Buffalo VA Medical Center.

• All questions regarding this requirement should be emailed to the Contracting Officer, Daniel Zielinski, at daniel.zielinski@va.gov.

• Telephone inquiries will not be accepted.

• This requirement is being solicited as a Small Business set-aside.

• The NAICS Code is 492210.

• The Product Service Code is R602.