R602--VISN 12 (WI, IL, MI) Reference Lab Courier Services

Form / Attachment / Pricing Sheet

This document, "Attachment A - Route Schedule_REVISED.xlsx", details the specific routes, pickup and drop-off locations, courier times, estimated mileage, and annual trip quantities for a transportation service. It appears to be a critical component for understanding the logistical requirements of the opportunity.

• Route Details: Numbered routes with specific pickup and drop-off locations, including addresses and facility names (e.g., CBOCs, VAMCs).
• Timing: Courier pickup and delivery time windows, specified in EST or CST, with variations for weekdays, weekends, and holidays.
• Logistical Data: Estimated miles per trip, unit of service (Trip), and estimated annual number of trips.
• Pricing Information: Unit price and total price columns are present but show 0.0, indicating pricing details may be elsewhere or require specific calculation.
• Funding Source: Identifies the entity funding each route (e.g., Iron Mountain, Tomah, Milwaukee, Hines, Madison, Danville, FHCC, PLMS, IRO Pharmacy).
• Note on Quantities: A note specifies that the annual quantities listed are for a full year and should be halved for the base period (April 1, 2026 - September 30, 2026). Bidders are directed to the contract Price/Cost Schedule for actual Base Period total trips.

This attachment provides essential details for potential bidders to assess the scope and scale of the transportation services required. It outlines the geographic coverage, frequency of service, and specific timing constraints for each route. Bidders must carefully review these routes to determine their capacity and interest in servicing these locations. The note regarding annual quantities and the base period is crucial for accurate proposal pricing and resource planning.

Amendment / Modification

This modification extends the deadline for receipt of offers to February 23, 2026, 9:00 AM CST. It also provides responses to vendor questions and includes updated attachments.

• Receipt of Offers Deadline: Extended to February 23, 2026, 9:00 AM CST.
• Attachment A: Updated Route Schedule.
• Price/Cost Schedule: Revised to incorporate changes based on vendor questions.
• Vendor Questions and Answers: Provided in a separate attachment.

Offerors must acknowledge this amendment. Submissions must include the revised Price/Cost Schedule and properly acknowledge all amendments. The deadline for submission has been extended.

Solicitation / RFP / RFQ

This solicitation is for laboratory courier services to transport laboratory specimens, pharmaceuticals, microbiology cultures, reagents, and supplies between eight (8) VA Medical Centers and area Community-Based Outpatient Clinics in Wisconsin and Illinois. The contractor will provide all labor, supervision, transportation, fuel, insurance, and equipment necessary for these services.

• Safe and timely transport of specified materials.

• Maintenance of temperature integrity for ambient, refrigerated, incubated, and frozen specimens.

• Provision of vehicles equipped to sustain required temperatures for up to five incubators simultaneously.

• Real-time location tracking system for all drivers.

• Participation in monthly performance review calls.

• Compliance with DOT and OSHA regulations.

• Adherence to VHA Directive 1192 regarding influenza vaccination or masking for personnel working at VA facilities.

• Contractor personnel must load and unload all items; Government personnel will not assist.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base period (April 1, 2026 - September 30, 2026) plus three option years.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• NAICS Code: 492110 - Couriers and Express Delivery Services.

• Size Standard: 1500 Employees.

• Quotes are due by February 20, 2026, 13:00 CST.

• Questions must be submitted via email to erika.cannaday@va.gov by February 12, 2026, 8:00 AM local time.

• Evaluation will be based on Price and Technical factors.

• The Government may select an offer other than the lowest price if it is more advantageous.

• Required submission documents include SF 1449, Contractor Information, Acknowledgement of Amendments, completed VAAR 852.219-75, completed Price Schedule, Certificate of Liability Insurance, and a Technical Quote demonstrating experience, approach, fleet/driver capability, tracking system details, and training plan.

• This procurement is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be verified by the Small Business Administration (SBA) and listed on the SBA website.

• The contract includes options to extend services for up to six months (FAR 52.217-8) and to extend the term of the contract for up to four years total (FAR 52.217-9).

• Electronic invoice submission is required via Tungsten Network.

• Specific facility requirements, including drug-free campus, no smoking, and weapon prohibition, are detailed.

Forms / Attachments / Pricing Sheets

This document, "Attachment A - Route Schedule.xlsx", details the specific routes, pickup and drop-off locations, courier times, estimated mileage, and annual trip estimates for a transportation service. It appears to be a pricing or scheduling attachment relevant to a solicitation for courier services.

• Route Identification: Numbered routes (1-44) with sub-routes (e.g., 4a, 4b).
• Pickup Locations: Specific addresses and pickup time windows for various CBOCs (Community Based Outpatient Clinics) and VAMCs (Veterans Affairs Medical Centers).
• Drop-off Locations: Primary destination VAMCs for each route.
• Courier Delivery Times: Specified delivery deadlines at the destination locations.
• Estimated Miles Per Trip: Distance for each route.
• Estimated Annual # Trips: Projected number of trips per route annually.
• Unit Price & Total Price: Columns for pricing, currently showing 0.0, indicating this may be a template for bidders to fill in or a base schedule.
• Funded By: Indicates the VAMC or facility funding the specific route.

This attachment is crucial for potential bidders as it outlines the operational scope of the required transportation services. Bidders must review the pickup/drop-off points, frequency of trips, and distances to accurately estimate their costs and determine their capacity to fulfill these requirements. The detailed route information will be essential for developing a comprehensive and competitive proposal, particularly for pricing and logistical planning.

Solicitation / RFP / RFQ

This solicitation is for Reference Lab Courier Services for VISN 12, covering locations in Wisconsin, Illinois, and Michigan. The services will be performed at VA Medical Center and Community Based Outpatient Clinic (CBOC) locations as detailed in the Performance Work Statement (PWS).

• Courier services for reference laboratory specimens.

• Services to be performed at VA Medical Center and CBOC locations.

• Specific requirements will be detailed in the PWS.

• Not specified in this document.

• Response Date/Time: February 20, 2026, 13:00 Central Time, Chicago, USA.

• Contracting Office: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 492110 (Couriers and Messengers).

• Product Service Code: R602.

• The document includes a "THIS PAGE IS INTENTIONALLY LEFT BLANK" section.

• Contact Person: Erika Cannaday, Contracting Officer (erika.cannaday@va.gov).