R614--Actionable - 635-New Document Shredding Contract (VA-26-00035960)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 19 is conducting market research via a Sources Sought Notice for Document Shredding Services for the Oklahoma VA Health Care System (OKC VA HCS) in Oklahoma City, OK. This effort aims to identify capable vendors and determine the appropriate procurement method. Responses will help decide if the requirement will be set-aside for small businesses or proceed as full and open competition. Capability statements are due by March 9, 2026, at 4:00 PM Mountain Time.
Scope of Work
The contractor will be required to furnish on-site, commercial, secured collection and destruction of confidential documents, including paper and patient privacy information. This includes both on-site "Interim Destruction" and off-site "Final Destruction" services. Key requirements include:
- Providing all necessary personnel, supervision, and equipment.
- Cleaning up residual material after service.
- Ensuring "Interim" shredding occurs at Government facilities and is witnessed by an authorized VA employee.
- Maintaining adequate liability insurance for the contract duration.
- Adhering to all VA, local, state, and federal laws/regulations, specifically VA Directive 6371 for the destruction of temporary paper records.
- Ensuring strict confidentiality and limiting access to Personally Identifiable Information (PII) in accordance with the Privacy Act and HIPAA.
- Providing quarterly samples of shred outputs to verify compliance with contract terms and destruction levels. Note: NAID certification is not a requirement.
Contract & Timeline
- Opportunity Type: Sources Sought Notice (Market Research)
- NAICS Code: 561210 – Facilities Support Services
- Product Service Code: R614 – Paper Shredding Services
- Estimated Period of Performance: One 12-month Base Period, plus four 1-year Option Periods.
- Set-Aside: To be determined based on market research; may be set-aside for small businesses or procured through full and open competition. Multiple awards may be made.
- Response Due: Monday, March 9, 2026, 4:00 PM Mountain Time.
- Published Date: March 3, 2026.
Submission Instructions
Interested organizations capable of providing these services should submit a capability statement via email to Shanta Harrison, Contracting Officer, at Shanta.Harrison@va.gov. The statement must include:
- Primary point of contact, complete mailing address, telephone number, and email address.
- Company's business size status and Unique Entity Identifier (UEI).
- Documentation supporting organizational and staff capability for this specific requirement.
- Information on the company's business size and any multiple award schedule contracts held. Telephone inquiries will not be accepted, and no feedback or evaluations will be provided. Requests for solicitations will not be honored.