R614--Document Destruction - NF/SG VHS

Other / Unclassified

This document provides award information for Solicitation Number 36C24826Q0460, titled "Document Destruction - NF/SG VHS". It details the award made to DUNLAP GOVERNMENT SOLUTIONS, LLC.

This document is an award notice, not a solicitation or SOW. It informs potential bidders that the opportunity related to "Document Destruction - NF/SG VHS" has been awarded. Key details include:

• Award Number: 36C24826P0851
• Award Date: 05-15-2026
• Awardee: DUNLAP GOVERNMENT SOLUTIONS, LLC
• Award Amount: $229,684.80
• Contracting Office: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8)
• NAICS Code: 561990
• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

This information is relevant for understanding the competitive landscape and past performance for this specific requirement.

Amendment / Modification

This document is an amendment to solicitation 36C24826Q0460 for Document Destruction services at the North Florida/South Georgia VHS.

• Extension of Offer Due Date: The response date has been extended from April 24, 2026, to May 1, 2026, at 4:00 PM EST.

• Questions and Answers (Q&A): Several vendor questions have been addressed:

  • SDVOSB Prime with Subcontractor: Offers from Service-Disabled Veteran-Owned Small Business (SDVOSB) prime contractors using subcontractors for on-site destruction are acceptable, provided the prime contractor complies with VAAR 852.219-75 (at least 50% of personnel cost for contract performance) and remains responsible for overall performance.
  • NAID AAA Certification: Certification can be held by the entity performing the on-site destruction services (subcontractor), provided all standards are met. Offerors must clearly demonstrate how all requirements, including certification, will be satisfied.
  • Waycross VA Outreach Clinic Service Frequency: This location will be serviced every six (6) weeks. Pricing should be based on this frequency.
  • CLIN Clarification: Primary CLINs (e.g., 0047) are for informational purposes only, indicating location and service frequency. SubCLINs (e.g., 0047AA) identify container quantity and size. Pricing must be entered ONLY in the subCLINs and represent the total monthly cost for all services at that location.

• Offer Due Date

• Solicitation requirements and clarifications related to subcontracting, certification, service frequency, and CLIN structure.

• The deadline for submitting offers has been extended to May 1, 2026.

• Offerors must ensure their proposals address the clarified requirements regarding subcontracting, certification, and pricing structure, particularly for the Waycross VA Outreach Clinic and the use of subCLINs for pricing.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for Document Destruction. The Department of Veterans Affairs (VA) intends to award a Firm-Fixed-Price (FFP) contract for the provision of all supplies, materials, equipment, labor, supervision, management, and transportation necessary for document destruction.

• Secure collection and destruction of confidential paper records containing Personally Identifiable Information (PII) and Protected Health Information (PHI).

• Provision of secure, locked collection containers (32-gallon, 64-gallon, and 95-gallon equivalents).

• Scheduled and on-demand collection.

• On-site shredding services using equipment capable of rendering materials unreadable and irrecoverable. Off-site destruction is not authorized.

• Maintenance of a secure chain-of-custody.

• Issuance of Certificates of Destruction (COD) for each service visit, including date, location, container ID, time, method, and weight of materials destroyed.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: One (1) base year with four (4) one-year option periods, totaling a potential of five (5) years.

• Estimated Value: Not specified.

• Questions due: April 15, 2026, by 11:00 AM EST. Responses will be posted to SAM.gov.

• Offers due: April 24, 2026, by 4:00 PM EST.

• Submission Method: Email only to John.Shultzaberger@va.gov.

• Evaluation Criteria: Not explicitly detailed, but award will be made to the responsible offeror representing the best value using a comparative evaluation (tradeoff) process, considering Technical Capability, Past Performance, and Price. Non-price factors are more important than price.

• This acquisition is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be registered and verified in the Small Business Administration (SBA) and System for Award Management (SAM.gov).

• Offerors must be actively registered in SAM.gov at the time of award.

• This solicitation incorporates applicable Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses by reference.

• The Contracting Office is the Department of Veterans Affairs, Regional Procurement Office – East, Network Contracting Office (NCO) 8.

• Contracting Officer: John H. Shultzaberger (John.Shultzaberger@va.gov, 352-214-5135).

Solicitation / RFP / RFQ

This solicitation is for document destruction services for the Department of Veterans Affairs, North Florida/South Georgia Veterans Health System (NF/SGVHS). The services are required at multiple medical centers and associated facilities within North Florida and South Georgia.

• Secure collection, handling, and destruction of sensitive paper records.

• Provision of locked containers.

• Scheduled servicing of containers.

• Compliance with applicable VA and federal requirements.

• The contract will be for document destruction services.

• Place of Performance: Department of Veterans Affairs, North Florida/South Georgia VHS, Multiple Locations, USA.

• Response Date/Time/Zone: 04-24-2026 16:00 EASTERN TIME, NEW YORK, USA.

• Further details are provided in the attached combined synopsis/solicitation.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C24826Q0460

• NAICS Code: 561990

• Product/Service Code: R614

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), Gainesville, FL 32608.

• Point of Contact: John H. Shultzaberger, John.Shultzaberger@va.gov, 352-214-5135.

• Archive: 30 days after the response date.