R614--Document Destruction Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Veterans Benefits Administration (VBA) in Baltimore, MD, is soliciting proposals for on-site Document Destruction Services. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity. The contract aims to secure monthly destruction of paper documents in compliance with VA directives. Quotes are due by February 5, 2026, at 1:00 PM ET.
Scope of Work
The contractor will provide on-site document destruction services for the VA Baltimore Regional Office. Key requirements include:
- Supplying one vehicle capable of shredding paper documents.
- Providing and maintaining 11 secured 96-gallon office bins.
- Completing on-site shredding of documents monthly, witnessed by a Federal employee.
- Adhering to VA Directive 6371 for shredding procedures.
- Issuing a written Certificate of Destruction on the same day as shredding.
- Ensuring contractor vehicles have current insurance, state inspection, and registration.
- Requiring contractor personnel to undergo background investigations and favorable fingerprint checks.
Contract & Timeline
- Contract Type: Firm-Fixed-Price.
- Period of Performance: One 12-month base period with four 12-month option periods.
- Estimated Value: $16.5 Million for the base period.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Response Date: February 5, 2026, 1:00 PM ET.
- Published Date: January 29, 2026.
Submission & Evaluation
Quotes must be submitted via email to Afia.Monteaperto@va.gov. Submissions require four volumes: Technical (max 5 pages), Past Performance Information, Price, and Solicitation Documents (no page limits for the latter three). Evaluation criteria—Technical, Past Performance, and Price—are considered equally important. Offerors must be certified and listed in the SBA certification database.
Key Attachments & Notes
Bidders should review several critical attachments:
- Past Performance Questionnaire: To be completed by previous contractors of the offeror.
- VA Handbook 6500.6 Appendix C: Outlines mandatory information system security and privacy language, crucial for handling VA information.
- Wage Determination: Provides prevailing wage rates and fringe benefits for Maryland, impacting labor cost calculations.
- Questions regarding the solicitation must be submitted via email by February 3, 2026, 2:00 PM ET.
Point of Contact: Afia S Monteaperto, Contract Specialist, afia.monteaperto@va.gov.