R614--Document Destruction Walla Walla VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Roseburg Medical Center, is soliciting proposals for secure document destruction (shredding) services. This is a combined synopsis/solicitation for a firm-fixed-price purchase order. The services are required for the Roseburg Medical Center and surrounding Community Based Outreach Clinics (CBOCs). Offers are due by April 17, 2026, at 3:00 PM Mountain Time.
Scope of Work
The contractor will provide on-site commercial document destruction services for sensitive, confidential, and medical records. Key requirements include:
- Documents must be destroyed per commercial standards, including two-factor shredding.
- Ability to shred non-paper items (e.g., I.D. bands, CDs, cardboard), with a limit of 15% non-paper items per pickup.
- Provision of locked security waste containers with key-locking lids at each VA facility.
- Contractor personnel must meet VA security requirements, including background investigations and identification cards.
- Services are required Monday through Friday, 7:30 a.m. – 4:30 p.m., excluding Federal holidays.
- Emergency/intermittent orders require contractor availability within 48 hours.
Contract & Timeline
- Contract Type: Firm-Fixed-Price Purchase Order
- Period of Performance: Base Year: May 1, 2026 – April 30, 2027
- Set-Aside: Unrestricted
- NAICS Code: 561990 (Small Business Size Standard: $16.5M)
- Product Service Code: R614 (Paper Shredding Services)
- Offers Due: April 17, 2026, 3:00 PM Mountain Time
- Published Date: April 3, 2026
Evaluation
Award will be based on the evaluation factors listed in Section E of the attached Request for Quotation (RFQ). The award will be made to the response most advantageous to the Government, focusing on the lowest price that meets responsibility requirements and satisfactory past performance.
Additional Notes
Offerors must be registered in the System for Award Management (SAM). Verification of NAID certification, bonding, and insurance for paper/printed media destruction is required. A Business Associate Agreement (BAA) is required within 90 days of award. All questions must be submitted in writing via email to the Contracting Officer; telephone inquiries will not be responded to. The solicitation number is 36C26026Q0518.