R614--Film Shredding Services

Solicitation / RFP / RFQ

This document is a solicitation for Film Shredding Services for the Department of Veterans Affairs, North Texas Healthcare System. The contracting office is located in Duncanville, TX 75137.

This solicitation pertains to film shredding services. Specific details on the scope of work, deliverables, or technical requirements are not provided in the extracted text beyond the service type.

• Solicitation Number: 36C25726Q0175
• Product Service Code: R614
• NAICS Code: 561990 (Other Support Services and Waste Management Services)
• Award Number: 36C25726P0220
• Award Amount: $34,500.00
• Award Date: 02-02-2026
• Awardee: DEPENDABLE ON-SITE SCAN & SHRED, INC.

Information regarding proposal submission instructions, evaluation criteria, or key deadlines is not present in the provided text.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

This appears to be a synopsis of an award rather than a full solicitation document. The "End of Document" marker suggests no further details are available in this extract.

Amendment / Modification

• This amendment posts questions and answers related to the solicitation.

• The deadline for receipt of offers has been extended to January 14, 2026, at 12:00 PM CST.

• The "hour and date specified for receipt of Offers" has been modified.

• The proposal submission deadline is now January 14, 2026, at 12:00 PM CST.

• All other terms and conditions of solicitation 36C2572600175 remain unchanged.

Amendment / Modification

This document is an amendment to solicitation 36C25726Q0175.

• The amendment references two attached documents: "36C25726Q0175 0001" and "Questions and Answers."

This amendment does not explicitly state changes to proposal deadlines or submission requirements, but it directs bidders to review the attached documents for updated information or clarifications.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for records destruction and shredding services.

• Performance Start: Performance is anticipated to begin after receipt of award.
• Completion Time: The approximate three-month completion time for services can be extended to four months if unforeseen complications arise.
• Record Separation: Exam records to be destroyed will be presented to the vendor for separation of film from paper. Each record must be reviewed to determine what is to be separated and destroyed or shipped to Hines, IL.
• Training: The VA will provide training on reading patient records to determine outdated files. Most records have already been screened and are ready for shredding.
• Film Shredding: Film will NOT be shredded onsite; it will be placed in Gaylords for shipment to Hines, IL.
• Pallet Jacks: The vendor may be able to use a pallet jack to deliver Gaylords to the shipping department, but it cannot be kept for moving Gaylords throughout the day.
• Shipping Location: The storage/shipping location is in the same building but on different floors; a freight elevator must be used.
• Color Paper Percentage: Approximately 1/3 of the 80,000-100,000 lbs. of paper is expected to be color paper.
• Invoicing: Previous services were invoiced at the beginning for a starter for supplies, and then at the halfway point and final.
• COD for Paper: The Certificate of Destruction (COD) will apply only to the paper destroyed. The color paper must be shredded onsite as it has PII on it.
• Consoles: No consoles are required; the vendor will need bins to securely place paper until shredded.
• Hines Delivery: Files delivered to Hines will NOT be shredded as part of this contract.
• Contract Type: The contract will be an all-inclusive Firm Fixed Unit Price, and the full amount can be invoiced even if work is completed within the 3-month span.
• On-Site Shredding: On-site shredding is required due to HIPAA requirements.
• Site Visits: There is no site visit for the solicitation phase; site visits will be conducted after receipt of award.
• VISTA Access: Access to VISTA will not be needed.
• Shipping to Hines: Film needs to be shipped to Hines, IL. VA Logistics and VA Records will coordinate shipping. A Form 134a VA Transportation and Relocation Services Request form will be required.

These clarifications provide specific details on the process, handling of materials, and logistical requirements, which bidders should consider when preparing their proposals. On-site shredding is confirmed as a requirement for paper due to HIPAA. Film shredding will occur at Hines, IL.

Solicitation / RFP / RFQ

This solicitation is for Film Shredding Services for the Department of Veterans Affairs, North Texas Healthcare System. The services are to be performed at the Kerrville VA Medical Center.

• Provision of film shredding services.

• Specific details regarding the scope and requirements are expected to be found in the attached documents.

• Not explicitly stated in the provided text, but the solicitation number is 36C25726Q0175.

• Response Date/Time/Zone: 01-12-2026 12PM CENTRAL TIME, CHICAGO, USA.

• The contracting office is located in Duncanville, TX 75137.

• This opportunity is set aside for SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• The following documents are referenced and should be reviewed for complete details:

  • 36C25726Q0175_
  • WAGE GRADE DETERMINATION 2015-5292 REV 31

• Product Service Code: R614

• NAICS Code: 561990

• Point of Contact: Lesley Kitchen, Contract Specialist, Lesley.Kitchen@va.gov

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in the specified area (Texas Counties of Gillespie, Kerr).

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing".
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to contractors.
• Details general benefits such as vacation and holidays.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. It establishes the baseline wages and benefits that must be paid to employees working on the contract, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages meet or exceed these minimums.

Solicitation / RFP / RFQ

This solicitation is for secure staging, shredding, and recycling of paper, radiographic films, and documented confidential and sensitive information from the South Texas Veteran Health Care Services (STVHCS) / Kerrville site. The government is not providing in-house space or resources for this, requiring a contractor to manage the chain of custody until destruction.

• Secure staging, shredding, and recycling of various documents and films.

• Separation of film and paper based on age (exams >5 years old, mammograms >10 years old).

• Palletizing and secure transport of film to Hines, IL.

• Contractor must provide all necessary equipment, labor, and materials.

• Estimated quantity: 20 gaylord containers (4,000-5,000 lbs each).

• Services to be performed at Kerrville VA Medical Center, 3600 Memorial Blvd, Kerrville, TX 78028.

• Contractor must comply with HIPAA and Privacy Act regulations.

• Contractor must provide a final destruction certificate or manifest.

• Mandatory training for employees on VA Privacy, HIPAA, and information security.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the SOW and evaluation criteria.

• Period of Performance: Approximately 3 months for completion of services.

• Estimated Value: Not stated.

• Offer Due Date: January 12, 2026, 12 PM CST.

• Submission Instructions: Submit offers via email to Lesley Kitchen (lesley.kitchen@va.gov) with "Solicitation 36C25726Q0175" in the subject line.

• Required Documents: Signed SF 1449, SF 30 amendment acknowledgements (if applicable), schedule pricing, VAAR 852.219-75 certification, Technical Capability volume, Price volume, and Past Performance volume.

• Evaluation Criteria: Comparative evaluation based on Technical Capability, Price, and Past Performance. The government will select the offer representing the best benefit at a fair and reasonable price.

• This acquisition is a Small Business Set-Aside (NAICS Code: 561990, Size Standard: $16.5 Million).

• Specific set-aside details (e.g., SDVOSB) are indicated on the SF 1449.

• Technical questions are due by 12:00 PM CST on January 2, 2026, via email to Lesley Kitchen and Donald Smith.

• Offerors must be registered in SAM.gov and SBA dsbs.SBA.gov.

• The government reserves the right to obtain past performance information from any source.