R614--On-Site Document Shredding Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Veterans Benefits Administration, is conducting market research through a Sources Sought Notice for On-Site Document Shredding Services at its Chicago Regional Office, IL. This notice aims to identify qualified sources to inform the acquisition strategy for a forthcoming Request for Quote (RFQ). Responses are due March 26, 2026, at 3:00 PM EDT.
Scope of Work
The anticipated requirement is for secure, on-site shredding of sensitive documents. The contractor will be responsible for providing all necessary labor, equipment, and materials to perform these services in compliance with federal security and privacy standards. The applicable NAICS Code is 561990 (Other Support Services), and the Product Service Code (PSC) is R614 (Support-Administrative: Paper Shredding).
Contract & Timeline
- Type: Sources Sought / Market Research
- Anticipated Period of Performance (for future RFQ): Base year plus four (4) one-year option periods.
- Procedural Information (for future RFQ): Will follow FAR Part 12 (Acquisition of Commercial Items) and VA Acquisition Regulation (VAAR).
- Response Due: March 26, 2026, 3:00 PM EDT.
- Published: March 16, 2026.
Eligibility & Set-Aside
The VA is seeking interested small businesses, specifically Veteran Owned Small Businesses (VOSB) and Service-Disabled Veteran Owned Small Businesses (SDVOSB). Respondents must have active registrations in SBA.gov. VOSBs/SDVOSBs must also provide proof of active status in VetCert.
Submission Instructions
Responses must be submitted via email to raymond.tracey@va.gov by the deadline. Required information includes:
- Proof of active VetCert status (if VOSB/SDVOSB).
- Proof of SBA.gov registration.
- Company name, point of contact, and DUNS or UEI number. No phone calls will be accepted.
Additional Notes
This is solely for information and planning purposes and does not constitute a solicitation. Responses will be used for market research to determine the acquisition strategy and potential set-aside for the future procurement. The VA will not reimburse any costs associated with responding.