R614--Sources Sought Document Destruction Services for Maryland and Iowa
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Veterans Benefits Administration (VBA), is conducting a Sources Sought for Document Destruction Services for its Human Capital Services (HCS). The VA aims to identify Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) contractors capable of providing these services in Baltimore, MD, and Des Moines, IA. This is for market research and planning purposes only, not a solicitation. Responses are due May 6, 2026.
Scope of Work
The requirement is for on-site shredding services using a mobile vehicle. Materials to be destroyed include paper, photographs, fax, microfilm, microfiche, video, film, cassette tapes, CD/DVD, and flash drives. Destruction must comply with industry standards for cross-cut or double-cut shredding, ensuring information is unreadable and un-reconstructable. Contractors must be NAID certified, bonded, and insured for paper/printed media destruction. Secure, wheeled, locking 65-gallon bins are required for material collection. Services must adhere to VA Directive 6371 and VA Handbook 6500.6 security requirements. Personnel must wear marked uniforms with nametags, and reporting includes interim validation and a final destruction certification.
Contract & Timeline
- Type: Sources Sought / Market Research
- Period of Performance: One (1) 12-month base period with four (4) 12-month option periods.
- Set-Aside: Veteran-Owned Small Business (VOSB) / Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Response Due: May 6, 2026, by 3:00 PM Eastern Time
- Published: May 4, 2026
Locations & Frequency
- Baltimore Human Resource Center: 1 bin, monthly
- Baltimore Leadership & Professional Development: 1 bin, monthly
- Des Moines Human Resource Center: 1 bin, monthly
Submission Requirements
Interested parties must submit responses via email to the Contracting Officer, Bridget Bartolomei (Bridget.Bartolomei@va.gov). Submissions should include company name, address, contact person name, phone number, email address, SAM Unique Entity ID, company website (if available), GSA/FSS contract number (if available), and socio-economic status (SDVOSB/VOSB).
Additional Notes
This notice is solely for information and planning. It is not a solicitation, and no contract will be awarded based on responses. The government will not pay for any time or information submitted. Eligibility for future acquisitions does not depend on responding to this notice.