R614--White River Junction, VAMC Shredding
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the White River Junction VA Medical Center in White River Junction, VT, is conducting a Sources Sought for Document Destruction Shredding Services. This market research aims to identify qualified vendors, including various small business categories, capable of providing on-site mobile shredding for sensitive and medical records. The intent is to award a Firm Fixed Price Purchase Order with one base year and four option years. Responses are due by January 28, 2026.
Scope of Work
The contractor will provide document destruction services for government-provided sensitive confidential and medical records at the White River Junction VA Medical Center and its Community Based Outpatient Clinics (CBOCs). Services must be performed on-site using a mobile shredding vehicle. Key requirements include:
- Maintaining liability insurance and complying with federal and state regulations for transportation and destruction of medical documentation.
- Shredding all security waste on-site and transporting it for recycling.
- Maintaining waste material in secured containers within a secured holding area to prevent disclosure.
- Ensuring destruction is witnessed by a VA employee or authorized contractor employee.
- The VA will not separate documents by color/grade or remove fasteners.
- Contractor must furnish locks and keys for provided containers, which must be labeled with acceptable/non-acceptable items.
Contract & Timeline
- Opportunity Type: Sources Sought (preliminary market research)
- Intended Contract Type: Firm Fixed Price Purchase Order
- Duration: One base year and four option years
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 561990 (All other support Services)
- Size Standard: $16.5 million
- Response Due: January 28, 2026, 6:00 PM EST
- Published: January 22, 2026
Submission Requirements
Interested parties should submit the following information to Jeffrey.Fleming@va.gov:
- Company name, address, point of contact with phone number, and DUNS number.
- Documentation of technical capability, including references with current points of contact and phone numbers.
- Proof of registration in VetCert (https://veterans.certify.sba.gov/) for veteran-owned businesses.
- Information regarding subcontracting, if applicable (13 CFR 121.103 (H) 3). Prospective firms must be registered in SAM (www.sam.gov) prior to award.
Additional Notes
This is not a solicitation for quotations, and no contract will be awarded from this synopsis. No reimbursement will be made for costs associated with providing information. The purpose is to gather information on vendor interest, capabilities, and qualifications, including those from 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women Owned Small Business (WOSB), Economically Disadvantaged Women Owned Small Business (EDWOSB), and Indian Small Business Economic Enterprises (ISBEE) firms.