R617--Document Digitization Ann Arbor VAAHCS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Ann Arbor VA Healthcare System (VAMC) is conducting a Special Notice / Sources Sought to identify potential offerors for Document Digitization Services. The government intends to award a firm fixed-price, one-time contract to Iron Mountain Information Management, LLC, citing FAR 13.106-1(b)(2) (only one responsible source). This notice aims to identify other firms capable of providing these services. Responses are due May 6, 2026.
Scope of Work
This opportunity seeks firms capable of providing comprehensive Document Digitization Services to support the Ann Arbor VA Healthcare System located at 2215 Fuller Road Ann Arbor, MI 48105-2303. Potential offerors must demonstrate their ability, capability, and responsibility to provide the principal components required for digitizing records.
Contract & Timeline
- Type: Special Notice / Sources Sought (intent to award a firm fixed-price, one-time contract)
- NAICS: 561410 Document Preparation Services
- Size Standard: $19.0 million
- Set-Aside: None specified (market research for SDVOSB/VOSB)
- Response Due: May 6, 2026, 2:00 P.M. (EST)
- Published: May 1, 2026
Submission Requirements
Responses to this Sources Sought Notice should include the following information:
- Verification that the business operates under NAICS code 561410 and meets the specified size standard.
- Business name, address, and Point-of-Contact information.
- Confirmation of possession of a Federal Supply Schedule contract (if applicable).
- Verification as a Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (if applicable). All information must be submitted via e-mail to Cierra.Joshua@va.gov.
Additional Notes
This notice is for informational and planning purposes only and does not constitute a formal Request for Quote (RFQ). The government is not obligated to issue an RFQ, pay for any information provided, or notify respondents of the survey results. Questions can be submitted electronically to Cierra.Joshua@va.gov.