R702--BASE +4 OPTION YEAR - IDOT - LEADS SERVICES - FOR JESSE BROWN, HINES AND FHCC VA MEDICAL CENTERS IN ILLINOIS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with the Illinois Department of Transportation (IDOT) System for Law Enforcement Agencies Data System (LEADS) services. These services are crucial for the Jesse Brown, Hines, and FHCC VA Medical Centers in Illinois to access the National Crime Information Center (NCIC)/LEADS system. This is a special notice, not a request for competitive quotes, but interested firms believing they can meet the requirements must submit information by March 16, 2026, 10:00 AM (CST).
Scope of Work
The VA Police at the specified medical centers require timely access to the NCIC/LEADS system, supplied through the Illinois State Police, to conduct criminal background checks and ensure the safety and security of VA facilities, staff, and veterans. Key requirements include:
- Access to the NCIC/LEADS system via software and equipment provided by the Illinois State Police.
- A web-based NCIC/LEADS stand-alone system supporting up to 50 users.
- Integration of the NCIC/LEADS Web Access System into the existing network environment.
- Provision of necessary materials, licenses, and training.
- Rental/lease of a LEADS server (month-to-month).
- Dedicated (TI) Circuit (month-to-month).
- Monthly service charges for LEADS access.
The LEADS system provides access to various critical law enforcement databases, including the Computerized Hot File (CHF) for wanted persons, stolen property, and missing persons; the LEADS Informational File for criminal history, highway conditions, and firearm owner identification; and direct access to national systems like NCIC and NLETS, as well as Illinois Secretary of State (SOS) data.
Contract & Timeline
- Contract Type: Firm Fixed Price
- Period of Performance: Five years (a 12-month base period and four 12-month option periods, primarily for maintenance).
- Acquisition Authority: 41 U.S.C. 1901 (Simplified acquisition procedures), citing "only one responsible source."
- NAICS Code: 921110 (Administration of Justice, Public Order, and Safety Programs)
- Product Service Code: R702 (Data Collection Services)
- Response Due: March 16, 2026, 10:00 AM Central Time, Chicago, USA
- Published Date: March 5, 2026
Evaluation
This is a sole source notice. While responses from interested firms will be evaluated, the government reserves the discretion not to compete the procurement. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with the Wisconsin Department of Justice Crime Information Bureau.
Additional Notes
No solicitation documents are available, and telephone requests will not be honored. Submissions must be furnished in sufficient detail to demonstrate the ability to comply with the requirements and sent via email only as a MS Word or Adobe PDF attachment.