R705--Workers Compensation Recovery Assistance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought to identify qualified contractors for Workers' Compensation Recovery Assistance in California. The VA seeks to recover medical costs for services provided to injured workers in California workers' compensation cases. Responses are due by February 2, 2026, at 11:00 AM PST.
Scope of Work
The selected contractor will identify California workers' compensation cases where the VA can seek reimbursement as a self-procured medical lien claimant. This involves:
- Identifying relevant cases using a database of California workers' compensation claims and VA patient data.
- Notifying VA facilities to generate bills for medical care related to industrial injuries.
- Pursuing reimbursement from employers or workers' compensation insurers.
- Preparing, filing, and asserting liens under California law and WCAB Rules of Practice and Procedure.
- Negotiating with insurers and appearing at Workers' Compensation Appeals Board (WCAB) conferences and hearings.
- Collecting on liens and remitting funds to the VA Revenue Law Group.
- Potentially responding to appeals and writs of review.
Key requirements include maintaining computerized access to California workers' compensation claim databases, using a system to match SSNs to VA patient identifiers, filing initial liens within 10 working days, and providing monthly/quarterly reports. The contractor must also ensure personnel are trained on privacy laws (Privacy Act, HIPAA, 38 U.S.C. § 7332) and maintain secure data systems.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- NAICS Code: 561440 Collection Agencies ($19.5M size standard)
- Place of Performance: VA Palo Alto Health Care System, Palo Alto, California
- Response Due: February 2, 2026, 11:00 AM PST
- Published Date: January 26, 2026
Submission Information
Interested parties should email the following capability information to Jill Williams (jill.williams@va.gov):
- Business Size (Large/Small)
- Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.)
- SAM record
- Ability and experience with similar projects.
Potential Offerors must be registered in SAM.gov and have a current Online Representations and Certification Application on file.
Important Notes
This is a Sources Sought announcement only; no solicitation is currently available. The information gathered will be used for government decision-making regarding procurement strategy and will not be disclosed outside the Government. The Government will not pay for any information submitted.