R706--Comprehensive Wall-to-Wall Inventory of Medical and IT Equipment (VA-26-00038776)

Amendment / Modification

• The solicitation closing date has been extended.

• Questions and Answers (Q&A) have been provided.

• Solicitation closing date and time.

• Questions and Answers section.

• The proposal submission deadline is extended to April 14, 2026, at 3:00 PM CDT.

• Bidders should review the provided Q&A for clarifications on requirements and submission details.

Amendment / Modification

This document is an amendment to solicitation 36C25726Q0304.

It includes the posting of Questions & Answers related to the solicitation.

See attached document: 36C25726Q0304 0001 for the Questions & Answers.

This amendment provides clarifications and Q&A that may impact bidder understanding and proposal preparation. No changes to deadlines or submission requirements are explicitly stated in this amendment notice, but bidders should review the attached Q&A document.

Solicitation / RFP / RFQ

This solicitation is for a comprehensive, wall-to-wall physical inventory of fixed equipment across the VA North Texas Health Care System (VANTHCS) and its supporting locations. The goal is to ensure accurate asset accountability, strengthen property management controls, and support budgeting and life-cycle decisions. The inventory will be reconciled against the Automated Equipment Management System/Medical Equipment Reporting System (AMES/MERS).

• Perform a complete wall-to-wall scan of all in-scope equipment in designated spaces.

• Validate and reconcile equipment records in AEMS/MERS against physical findings.

• Identify and disposition exceptions (unreadable/missing tags, found-not-in-system, ghost tags, duplicates, location mismatches).

• Deliver daily progress reporting and a final reconciled dataset with variance analysis and recommended corrective actions.

• Scan all "EE” prefix VA equipment tags; manually enter tag numbers if unreadable.

• Mark inventoried equipment with color-coded visual tags (≤½").

• Document inaccessible areas and coordinate revisits.

• Estimated workload: 50,000 - 60,000 items.

• Contract type: Not explicitly stated, but implied to be a Firm Fixed Unit Price contract.

• Period of Performance: 90 calendar days from Notice to Proceed (NTP).

• Estimated Value: Not stated.

• Proposal Submission Deadline: April 10, 2026, 3 PM CDT.

• Submission Instructions: Offers to be submitted via email to Lesley Kitchen (lesley.kitchen@va.gov) and Donald Smith (donald.smith10@va.gov) with "Solicitation 36C25726Q0304" in the subject line.

• Offerors must submit a signed SF 1449, signed SF 30 amendment acknowledgements (if applicable), complete pricing in Section B.2, and complete VAAR 852.219-75.

• Offers must be submitted in three volumes: Technical Capability, Price, and Past Performance.

• Evaluation Criteria: Comparative evaluation based on Technical Capability, Price (reasonableness and balance), and Past Performance.

• Period for Acceptance of Offers: 90 calendar days from the date specified for receipt of offers.

• Technical Questions Deadline: April 3, 2026, 12:00 PM CST, submitted in writing via email.

• This acquisition is a Small Business Set-Aside (NAICS: 561990, Size Standard: $16.5 Million).

• It is also a SDVOSB Set-Aside for entities with certification requirements.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, and 52.212-5.

• Specific locations for performance include Dallas VA Medical Center, Sam Rayburn Memorial Veterans Center, Garland VA Medical Center, and various outpatient clinics and vet centers within the VANTHCS.

• The contractor must comply with security, safety, and infection control requirements.

Wage Determination

This document is a Wage Determination issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal service contracts in specific geographic areas. This particular determination covers Texas Counties of Collin, Dallas, Denton, Ellis, Hunt, Kaufman, and Rockwall.

• Minimum Wage Rates: The document lists numerous occupational codes and titles with corresponding minimum hourly wage rates. Bidders must ensure their proposed wages meet or exceed these rates for covered employees.

• Fringe Benefits: The document specifies required fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and paid sick leave provisions under Executive Order 13706 ($5.09 per hour or $203.60 per week). Vacation (2-4 weeks based on service length) and eleven paid holidays are also mandated.

• Applicability: Applies to contracts subject to the Service Contract Act.

• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).

• Conformance Process: Outlines the process for contractors to request additional classifications and wage rates if a required occupation is not listed. This involves submitting an SF-1444 form.

• Not applicable to this document; it focuses on wage and benefit requirements.

• Hazardous Pay: An 8% differential is required for high-hazard positions (ordnance, explosives) and a 4% differential for low-hazard positions.

• Uniform Allowance: Contractors must furnish or reimburse employees for uniform costs and maintenance if uniforms are required.

• Computer Employees: Specific exemptions and conditions apply to computer professionals regarding this wage determination.

Solicitation / RFP / RFQ

This solicitation is for a comprehensive "Wall-to-Wall" inventory service. The Department of Veterans Affairs, North Texas Healthcare System, is seeking proposals for this service.

• The primary deliverable is a comprehensive wall-to-wall inventory.

• Not specified in the provided text.

• Response Date/Time/Zone: April 10, 2026, 3 PM Central Time, Chicago, USA.

• Archive: 30 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C25726Q0304

• Product Service Code: R706

• NAICS Code: 561990

• Contracting Office: Department of Veterans Affairs, NCO 17 North Texas Healthcare System, Regional Procurement Office West (RPO-W), Duncanville TX 75137.

• Place of Performance: North Texas Health Care System, Dallas TX 75216.

• Point of Contact: Lesley Kitchen, Contract Specialist, Lesley.Kitchen@va.gov.

• Referenced Documents: "36C25726Q0304" and "P07 WG 2015-5227" are attached.