R799--Dayton EUL Support Services (VA-26-00025810) COR Bryce Stack

Amendment / Modification

• The due date and time for the submission of offers has been extended.

• The "HOUR & DATE for Receipt of Offers" has been changed.

• The deadline for submitting offers is now January 30, 2026, at 12:00 PM Eastern Time. There are no other changes to the solicitation.

Amendment / Modification

This amendment provides answers to technical questions previously submitted by vendors. It also confirms that the solicitation closing date remains January 14, 2026, and that there are no other changes to the solicitation.

This amendment does not explicitly identify specific sections of the original solicitation that are changed, but it provides clarifications in response to technical questions.

Proposal deadlines and submission requirements remain unchanged, with the solicitation closing on January 14, 2026. Bidders should review the provided answers to technical questions to ensure their proposals accurately address the requirements.

Questions & Answers / Clarifications

This document provides clarifications and answers to technical questions regarding the Dayton EUL Support Services opportunity.

• Phase II ESA Scope: Phase II Environmental Site Assessments are only performed if triggered by Phase I findings at the Government's direction, not included in the base Firm Fixed Price.
• Applicability by Building: Phase I/II ESAs, ALTA surveys, title searches, Section 106 support, and appraisals are anticipated for all identified buildings.
• Phasing of Work: All due diligence activities will be initiated concurrently following award.
• Kickoff Meeting Format: The post-award kickoff meeting will be conducted virtually.
• Travel Costs: Contractor travel costs directed by the Government should be treated as Other Direct Costs, not included in the Firm Fixed Price.
• Section 106 Letter Transmission: The Contractor will be responsible for transmitting Section 106 consultation letters to SHPO and consulting parties after VA approval.
• Appraisal Structuring: Property appraisals are expected to be prepared on a per-building basis.

These clarifications provide specific details on the scope, execution, and cost treatment for various due diligence activities, impacting how bidders should prepare their proposals and cost estimates.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Dayton EUL Support Services for the Department of Veterans Affairs (VA) Office of Asset Enterprise Management (OAEM). The objective is to provide a range of Enhanced-Use Lease (EUL) support services, requiring subject matter expertise to assist the Project Manager during an EUL. The procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Provide EUL support services as defined in the Performance Work Statement (PWS).

• Assist the Project Manager in developing supportive housing units for Veterans and their families.

• Offerors must demonstrate subject matter expertise and provide necessary resources.

• Contract Type: Firm-Fixed-Price.

• NAICS Code: 541611 (Management Consulting Services).

• Size Standard: $24.5 Million.

• Estimated Value: $24.5 Million (This appears to be the size standard, not the contract value).

• Period of Performance: Not explicitly stated, but pricing is requested for a 3-year period.

• Quote Due Date: January 14, 2026, 12:00 PM EST.

• Submission Method: Email to steven.grzybowski@va.gov.

• Technical Questions Cut-off: December 30, 2025, 12:00 PM ET. Submit via email to Steven.Grzybowski@va.gov.

• Evaluation Factors: Technical Evaluation and Past Performance are significantly more important than price. Price is also a factor.

• Proposal Format: Quotes must be submitted in three volumes: Technical, Pricing, and Certifications/Representations. Specific file naming conventions and size limitations apply.

• This acquisition is a SDVOSB set-aside.

• Offerors must be certified as an SDVOSB in the SBA certification database.

• Compliance with VAAR 852.219-73 and FAR 52.219-27 is required.

• The solicitation incorporates numerous FAR and VAAR clauses by reference.

• Several attachments are referenced, including the PWS, Price Schedule, Quality Surveillance Plan, and various building and sample PWS documents.

Form / Attachment / Pricing Sheet

This document provides descriptions and historical details for several buildings located at the Dayton, OH VA grounds. It serves as an attachment to an opportunity record, likely to inform bidders about the physical assets involved in a potential contract.

• Building #: Identifies specific buildings (e.g., 209-214, 226, 225, 116).
• Asset Name: Provides a common or historical name for the building (e.g., Doctor's Row, Freedom House, Liberty House, Headquarters Building).
• Description: Includes construction year, square footage, architectural style, original use, current use, and notable notes about each building.

This attachment is crucial for bidders to understand the scope and context of any work related to these buildings. It provides essential background information on the structures, their condition (implied by historical use and current status), and their historical significance, which may be relevant for site assessments, renovation, maintenance, or other services required by the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a cultural and archaeological resource survey and Section 106 consultation support for a U.S. Department of Veterans Affairs (VA) Enhanced-Use Lease (EUL) project.

• Background Research: Examine available data on the history, prehistory, ethnography, and environment of the study area to understand its changes over time and identify potential resources and impacts.
• Identification of Experts and Consulting Parties: Identify relevant local government officials, tribal governments, academic interests, and historical/archaeological organizations.
• Fieldwork: Inspect the study area to document the general character of buildings, structures, and other cultural features without conducting excavations or modifications.

The contractor will provide a report addressing:

• Recommended Area of Potential Effect (APE) with justification and map.

• Likelihood of properties within the study area being eligible for the National Register of Historic Places, with citations.

• Likelihood of other cultural resources (sociocultural groups, practices, institutions, artifacts) existing in the APE.

• Potential adverse effects of construction on identified cultural resources.

• Identification of Consulting Parties (CPs) for consultation, including federally recognized tribes.

• Recommendations for further study or mitigation of negative impacts.

• A draft letter to each CP to initiate Section 106 consultation, including a finding (no historic properties affected, no adverse effect, or adverse effect).

• The PWS applies to the specified EUL site. Specific dates for deliverables are outlined in the schedule.

• Contractor staff must meet the Secretary of the Interior's Historic Preservation Professional Qualification Standards.

• Contractor must hold appropriate state licenses.

• Deliverables are to be submitted electronically in Microsoft Word or Adobe PDF formats, with 508-compliance for wider distribution.

• A confidentiality agreement is required.

• Adherence to all applicable federal and state laws and regulations is mandatory.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain American Land Title Association (ALTA) survey services for real property interests at the Dayton VA Medical Center, specifically for approximately 5 buildings located on a defined site.

• Perform boundary surveys to current ALTA/NSPS standards.

• Provide a metes and bounds description of the property.

• Depict all boundaries, easements, rights-of-way, and recorded encumbrances and utilities.

• Identify areas within FEMA flood zones.

• Note any encumbrances or visible utilities not of record.

• Comply with local regulations regarding boundary referencing.

• Compute and indicate the area of the parcel in acres.

• Show locations of markers and monuments, and install iron pins at corners if necessary.

• Orient the site with north at the top of the sheet, parallel to an edge, referencing true astronomical meridian.

• Accurately draw all data to scale, showing correct relative positions.

• Include a legend for lines and symbols.

• Provide certification as per ALTA standards.

• Comply with CADD/GIS Technology Center standards for electronic deliverables.

• Include specified optional survey responsibilities from Table A, such as flood zone classification, gross land area, vertical relief, exterior building dimensions, building footprint square footage, building height, observed substantial features, parking space details, evidence of underground utilities, names of adjoining owners, and distance to nearest intersecting street.

• Error of closure not to exceed one foot for each 10,000 feet of lineal traverse.

• Survey drawings and metes and bounds descriptions must conform to ALTA/NSPS standards and site boundaries.

• Field notes and office computations must be kept neat, orderly, and indexed.

• Deliverables due within forty-five (45) calendar days after notice to proceed.

• Site is located at the Dayton VA Medical Center.

• Contractor must have current knowledge of local jurisdiction requirements and be licensed in the state where the site is located.

• Provide evidence of liability insurance for errors and omissions ($1,000,000 minimum) or a satisfactory indemnification agreement.

• Deliverables in electronic format (CADD, high-resolution PDF, Microsoft Word for metes and bounds description).

• If files exceed 10 MB, submit via CD or FTP site; no paper documents accepted.

• Sign a confidentiality agreement.

• Avoid conflicts of interest; immediately notify VA of any potential conflicts.

• Comply with all applicable federal and state laws and regulations.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this Performance Work Statement (PWS) is to obtain title services related to the easement of a real property interest by the U.S. Department of Veterans Affairs (VA) for 5 buildings at the Dayton VA Medical Center.

• Conduct a diligent search of land and property records.

• Obtain and update the chain of title, including legible copies of all instruments creating rights, interests, or encumbrances.

• Provide legal descriptions and easement boundary and ingress/egress descriptions.

• The title search must examine no less than 80 years.

• The search will identify owners of record, outstanding mortgages, liens, judgments, pending suits, tax claims, easements, rights of way, severed oil/gas/mineral interests, and any other title exceptions.

• All items shall be delivered in high-resolution electronic PDF format.

• If a file exceeds 10MB, include a CD or DVD; paper documents will not be accepted.

• Linked title abstracts are preferred.

• Contractor must have current knowledge of local jurisdiction requirements for title searches and abstracts.

• Any title abstractor or company must comply with local laws.

Not explicitly stated in the provided text, but related to 5 buildings at the Dayton VA Medical Center.

• Contractor shall sign a confidentiality agreement.
• Contractor shall not engage in transactions where they have a financial interest in the real estate.
• Contractor must immediately notify the Government of any potential conflicts of interest.
• Contractor agrees to comply with all applicable federal and state laws and regulations.
• Deliverables are to be provided by electronic transmission only.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for due diligence support services to facilitate the Department of Veterans Affairs (VA) Enhanced-Use Lease (EUL) project at the Dayton VA Medical Center. The goal is to enable the VA to execute an amendment to this EUL project efficiently.

The contract requires comprehensive due diligence services to support the VA's EUL project. Key tasks include:

• Project Management: Developing and maintaining a Project Management Plan (PMP), providing status reports, and coordinating contract activities.
• Property Studies: Conducting Phase I Environmental Site Assessments (ESA), optional Phase II ESAs, NHPA Section 106 Process, Title Reports, ALTA Surveys, and Property Appraisals/Valuations for specified buildings.
• Technical Support: Providing status reports for property studies and requesting government-furnished information.
• Hazardous Materials Review: Reviewing existing VA documentation on hazardous materials (lead-based paint, asbestos) in EUL buildings and surrounding areas, and providing recommendations for testing or abatement. This includes reviewing developer plans for hazardous materials removal.

Contractors must provide a Quality Assurance Plan and a Metrics Plan. Performance will be assessed on management of price, schedule, technical quality, project management quality, and relationship management. The Government will conduct post-performance assessments covering quality of work, timeliness, staff qualifications, and management professionalism.

• Period of Performance: 1,095 calendar days (3 years) from the date of award.

• Place of Performance: Primarily at the Contractor's facilities.

• Contract Type: Firm Fixed Price.

• Deliverables: A detailed list of draft and final deliverables is provided, including PMP, monthly progress reports, various property study reports, and hazardous materials assessments.

• Communication: All written deliverables must be in layperson language. Minutes of government-contractor meetings are required within one calendar day.

• Security: Contractor personnel require a Limited Risk position sensitivity level and NACI background investigation.

• Conflict of Interest: Contractors are prohibited from working with a developer on any site for which they provided services to the VA under this contract for a period of five years post-contract.

• Travel: Travel to Washington, D.C., or other VA locations may be required and will be reimbursed according to Federal Travel Regulations, with pre-approval needed for travel beyond a 50-mile radius.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Price Schedule.xlsx", is an Excel spreadsheet containing detailed pricing information for the opportunity. It outlines the specific line items for which vendors are expected to provide pricing.

The spreadsheet includes columns for ITEM NUMBER, DESCRIPTION, UNIT PRICE, and other relevant pricing details. The 'DESCRIPTION' column lists the specific services or products required, such as "Draft and Final PMP and Briefings", "Draft and Final Monthly Progress Reports", and various environmental assessment and reporting services. The "Items" sheet also references the "PWS for details" for further clarification on the scope of each item.

This price schedule is critical for bidders to understand the cost structure of the opportunity. Vendors must use this document to prepare their pricing proposals accurately, ensuring they align with the government's specified line items and units of measure. The details provided here will directly impact the financial proposal submitted and may be used in the evaluation process.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for a property appraisal and valuation for a U.S. Department of Veterans Affairs (VA) Enhanced-Use Lease (EUL) building situated on a specified site.

• Prepare a complete, self-contained narrative appraisal report in accordance with the Code of Ethics of the Appraisal Institute and USPAP.

• Conform to the Uniform Appraisal Standards for Federal Land Acquisitions (Yellow Book).

• Apply standard approaches to real property value (cost, income, and market comparable approaches).

• Estimate fair market fee-simple value and fair market annual ground rent for the subject property, assuming no known environmental contamination.

• Determine the "Highest and Best Use" of the property.

• Estimate the market ground rent by applying a market capitalization rate to the market value of the underlying land.

• Include a sales approach, market rent comparison, cost approach, and land residual method.

• The appraisal report must be detailed, substantiated, and justified to ensure validity.

• Any deficiencies identified during review must be addressed by the appraiser at their expense.

• Deliver one draft electronic copy within 30 business days of notice to proceed.

• Deliver one final PDF copy within 10 business days after client approval of the draft.

• The site location is identified on Appendix A.

• Appraiser must be state-licensed and MAI certified.

• Appraiser must have no direct or indirect interest in the property or transaction and disclose any potential conflicts of interest.

• The report must include specific data points such as square footage, building condition, improvements, local market conditions, land use, historic significance, Highest and Best Use analysis, and current values for fee simple title, leased fee estate, and fair market rent for the EUL.

• The property is assumed to be "legally permissible" under existing EUL legislation for the proposed use.

Form / Attachment / Pricing Sheet

This document outlines the requirements for a Phase II Environmental Site Assessment (ESA) to investigate findings from a previous Phase I ESA. It details the scope of work for technical and price proposal submissions.

• Sampling and Site Management Plan: Requires preparation of a draft plan including site survey for utilities, eight soil borings, three temporary groundwater wells, well closure, waste disposal planning, and site restoration.
• Field Investigation: Conducted according to the approved sampling and site management plan.
• Laboratory Analysis: Soil and groundwater samples will be analyzed for VOCs, SVOCs, petroleum hydrocarbons, PAHs, and RCRA 8 metals.
• Reporting: A draft report including sampling methods, site diagram, lab results summary, field notes, and laboratory reports is required. The contractor must address VA comments and provide a final report.
• Potential Modifications: The scope may be refined based on Phase I ESA findings, potentially adjusting the number/depth of borings, number of wells, specific contaminants, and other parameters.

This PWS details the specific technical requirements and deliverables for the Phase II ESA. Bidders must use this information to scope their investigation, plan laboratory analysis, and develop their technical and price proposals. Key milestones include:

• Draft Phase II ESA report: NTP + 45 calendar days
• Draft Final Phase II ESA: 75 calendar days after NTP
• Final Phase II ESA report: 15 calendar days after receipt of VA comments

Form / Attachment / Pricing Sheet

This document outlines the requirements for a Phase I Environmental Site Assessment (ESA) to be conducted in accordance with ASTM E1527-21 standards. It details the scope of work, specific methodologies, personnel qualifications, and reporting requirements.

• Scope: Conduct a Phase I ESA for the subject site, covering CERCLA contaminants and petroleum products, adhering to ASTM E1527-21.
• Personnel: The environmental professional must meet specific criteria outlined in Appendix X2 of the ASTM standard, with resumes demonstrating qualifications.
• Methodology: Includes records review, site reconnaissance, interviews, and report preparation. The report must identify Recognized Environmental Conditions (RECs), Controlled RECs, Historical RECs, de minimis conditions, business environmental risks, data gaps, and recommendations.
• Reporting: The report must follow the standard's table of contents and include a specific table detailing regulatory database findings, their distance from the site, and REC determination.
• Additional Scope (PFAS): The ESA must specifically address per- and polyfluoroalkyl substances (PFAS), including a 0.5-mile search radius and review of EPA's PFAS Analytic Tools.
• Deliverables & Milestones:
  • Draft Phase I ESA: NTP + 45 calendar days
  • Draft Final Phase I ESA: 75 calendar days after NTP
  • Final Phase I ESA: 15 calendar days after receipt of VA comments

This document defines the technical requirements and deliverables for the environmental site assessment. Bidders must ensure their proposals clearly identify the proposed environmental professional and demonstrate their qualifications according to the specified ASTM standard. The detailed scope, including the PFAS requirement, and the milestone schedule are critical for proposal development and project planning.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the Dayton EUL Support Services contract. The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC) anticipates awarding a single, Firm-Fixed-Price contract to provide a range of EUL (Enhanced Use Lease) support services for the VA Office of Asset Enterprise Management (OAEM). The objective is to assist OAEM in managing EUL projects, which involve long-term leases of VA facilities to the public or private sector to provide supportive housing or enhance property use for the benefit of Veterans.

The selected Contractor will provide subject matter expertise and resources to perform specific requirements defined in the Performance Work Statement (PWS) and Section D. These services will support the Project Manager (PM) in undertaking an EUL project, specifically focusing on the Dayton VA Medical Center (VAMC) properties including Freedom House, Liberty House, buildings on Doctor’s Row, and building 116.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Approximately 1,095 calendar days (3 years) from the Contract Award Date.

• This solicitation will be issued as a "Request For Quote" (RFQ) in accordance with FAR Part 12.

• Evaluation procedures will be detailed in the solicitation.

• The solicitation is expected to be issued on or about November 20, 2024.

• This solicitation will be advertised as a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 541611 with a size standard of $24.5 million.

• This notice is not a request for competitive offers. No solicitation currently exists.

• Potential offerors are responsible for monitoring SAM.gov for the release of the solicitation or synopsis.

• All inquiries should be directed in writing via email to Contract Specialist Steven Grzybowski at steven.grzybowski@va.gov.