R799--SPS/SCS Renovation Project 640-23-108 | Relocation Service Support

Form / Attachment / Pricing Sheet

This document appears to be an Excel spreadsheet containing detailed line item information and related reference data for a potential government contract. It is intended to provide bidders with specific details regarding the items or services being procured, including descriptions, contract periods, quantities, units of measure, pricing information, and relevant codes.

• Action Line Item Information: Details specific actions related to a Request for Quotation (RFQ), including a primary and secondary ID, modification number, title, and order discount type.
• Items: Lists individual line items with descriptions, contract periods (Base, Option 1, etc.), performance dates (Pop Begin, Pop End), quantities, units of measure (e.g., 'JOB' for Job), pricing details, and various codes such as NAICS, Product/Service Code, and UNSPSC.
• RefData: Provides reference data for discount types, options, receipt types, line item status, and FOB (Freight On Board) terms, along with state codes.
• UOMRef: A reference table for Units of Measure (UOM) descriptions and their corresponding values.
• NAICS / PROD_SVC_CODE / SIC_CODE: Tables listing North American Industry Classification System (NAICS), Product/Service Codes, and Standard Industrial Classification (SIC) codes with their descriptions, likely for classification and procurement purposes.

This document is crucial for bidders as it outlines the specific requirements, quantities, and pricing structures for the opportunity. Bidders must carefully review the 'Items' sheet to understand the scope of work, deliverables, and associated costs. The reference tables (RefData, UOMRef, NAICS, PROD_SVC_CODE, SIC_CODE) provide essential context for accurate bidding and compliance. The descriptions in the 'Items' sheet, such as "Provide a detailed move plan..." and "Execution of the move plan...", indicate the core services required, which involve relocation planning and execution for Sterile Processing and Supply Chain departments.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide deactivation and activation services for the Veterans Health Administration (VHA) at the Palo Alto, California campus, supporting the Supply Chain Service (SCS) and Sterile Processing Services (SPS) Functional Realignment Project.

• Deactivation: Disassemble and dispose of existing equipment, relocate furniture to VA storage, and remove wall-mounted fixtures in the current Sterile Processing area.

• Activation: Relocate furniture, fixtures, and equipment (FF&E) to new temporary modular buildings ("swing spaces") and existing basement rooms. This includes disassembly and reassembly of FF&E.

• Coordination: Attend kickoff and activation meetings, develop a detailed move plan, and coordinate with end-users and the Contracting Officer's Representative (COR).

• Site Preparation: Remove all VA property from vacated areas, ensure clean conditions (swept hard floors, vacuumed carpets), and manage waste and debris daily.

• Contractor must provide a move plan that is sequential, communicable, and executable.

• Repairs to damaged building infrastructure and work sites must match existing quality, size, grade, and color.

• Punch list items must be resolved within two weeks of FF&E moves and installation completion.

• Maintain clear ingress/egress paths and control contractor equipment.

• Period of Performance: Base period from 07/01/2026 to 12/31/2026.

• Place of Performance: VA Palo Alto Healthcare System (VAPAHCS), Palo Alto, CA.

• Personnel: Provide a Senior Program Manager and Project Manager (Key Personnel), Team Leaders, Furniture Installers/Movers, and Equipment Installers/Movers. All staff must be US citizens or have work permits and possess valid driver's licenses.

• Equipment: Provide material handling equipment (MHE) and vehicles with lift gates.

• Safety: Comply with all occupational safety and health laws, wear appropriate PPE, and ensure visible identification.

• Protection of Property: Take precautions to avoid damaging VA property and be financially responsible for any damages. Provide wall and floor protection.

• Hours of Performance: Approximately 80% during normal business hours (Mon-Fri, 8 AM-4:30 PM), with 20% during non-business hours, including weekends.

Sources Sought Announcement

This is a Sources Sought Announcement for relocation support services for the VA Palo Alto Health Care System (VAPAHCS). The government is gathering information to determine its procurement strategy. No solicitation is currently available, and this announcement is for informational purposes only.

Contractors are expected to provide relocation support services as detailed in the attached DRAFT Performance Work Statement (PWS). Specific services are not detailed in this announcement but will be found in the PWS.

• NAICS Code: 484210 (Used Household and Office Goods Moving)
• Small Business Size Standard: $34.0 Million
• Product Service Code: R799

Interested contractors must submit a capability statement via email to Gary.Christensen@va.gov by 05-29-2026 at 10:00 AM PST. Responses will be used to determine the government's business type decision for future procurement.

Contractors must be registered in the System for Award Management (SAM). Specific questions regarding socioeconomic status (SDVOSB, VOSB, small business, large business) are requested.

For small businesses, at least 50% of the cost of contract performance incurred for personnel must be expended for employees of the concern (FAR 52.219-14 and FAR 52.219-27 apply).

Respondents must provide:

• Company's legal name and UEI number.

• Socioeconomic status (and SBA registration if SDVOSB/VOSB).

• Primary point of contact information.

• Capability Statement demonstrating ability to perform services in the DRAFT PWS.

• Description of experience with similar services.

• List of similar government and commercial projects.

• Details on prime vs. subcontracted work and percentages.

• GSA Contract Number (if applicable).

• Completed Excel worksheet for relocation informational pricing estimate.

• Failure to provide requested information will be considered non-responsive.

• RFQ number 36C26126Q0719 should be referenced on all correspondence.

• Contractors must have current SAM registration.

• Attached documents include: PWS Relocation DRAFT, Renovation and Expansion of SPSSCS FFE Plan, and Relocation informational pricing.

Form / Attachment / Pricing Sheet

This document contains the Furniture, Fixtures, and Equipment (FF&E) Plan for Phase 1 of the Renovation and Expansion of the Sterile Processing Services (SPS) / Surgical Cleaning Services (SCS) at the VA Palo Alto Healthcare System. It details the layout and placement of equipment and furniture within various rooms and areas of Building 100.

• Floor plans for existing and new spaces, including basement and first-floor layouts.
• Specific room designations (e.g., FB-360, GB-101, GB-103, VA-005).
• Legends indicating new equipment, furniture, and proposed power/data locations.
• Detailed "Sheet Notes" on each drawing specifying the relocation, addition, or removal of specific FF&E items (e.g., Omnicells, crash carts, racks, cabinets, computers, steamers).
• Equipment and furniture schedules referenced on drawing VA-011.

This document is crucial for bidders to understand the scope of work related to FF&E. It outlines the specific items to be installed, relocated, or removed, providing a detailed inventory and spatial plan. Bidders will need to use this information to plan for procurement, installation, and coordination of FF&E as part of the overall renovation project.