R799--VA Occupancy Measurement and Reporting RFI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Request for Information (RFI) to identify industry partners capable of providing technology-enabled building occupancy measurement and reporting solutions. The goal is to improve data accuracy and reduce the level of effort in tracking daily occupancy for its owned and leased administrative spaces. Responses are due by May 22, 2026, at 12:00 PM Eastern Time.
Purpose & Background
The VA's Office of Asset Enterprise Management (OAEM) seeks to evaluate alternatives to its current occupancy measurement infrastructure. Currently, the VA reports bi-weekly on approximately 311 off-campus administrative locations, using existing IT network infrastructure (MAC addresses) as a proxy for occupancy, with manual reporting for smaller sites. This RFI aims to enhance accuracy, reduce or eliminate manual reporting, and support actionable real property decisions in compliance with the USE-IT Act and the VA's Return to Office initiative.
Scope of Interest
The VA is interested in industry capabilities related to:
- Designing systems for accurate, passive daily occupancy measurement across various location sizes, with reduced effort.
- Technical standards and approaches for occupancy measurement.
- Coordination for solution deployment with vendors and VA stakeholders.
- Providing summarized occupancy reporting to real property asset managers.
- Turnkey solutions for space measurement, sensor installation, and reporting.
- Methods for estimating deployment, installation, and relocation costs.
- Occupancy counting methodologies, governance, quality control, and change management processes.
- Technical standards, system architecture, integration requirements, and gap analyses.
- Program management, strategic planning, long-term modernization, budget development, and risk mitigation.
Requested Information
Respondents should submit a capability statement (maximum 15 pages) addressing:
- Program and Organizational Expertise: Experience in designing/reorganizing program offices for occupancy counting and real property utilization, governance models, and processes for configuration control, quality assurance, and system oversight.
- Technical Oversight Capability: Approach to system architecture reviews, integration planning, and methods for evaluating vendor performance.
- Past Performance: Relevant government or private sector development efforts and applicable lessons learned.
- Rough Order of Magnitude (ROM) Considerations: Cost drivers for establishing occupancy measurement systems and factors influencing long-term program management costs.
Submission Details
- Response Due: May 22, 2026, 12:00 PM Eastern Time.
- Questions Due: April 23, 2026, 12:00 PM Eastern Time.
- Submission Method: Email to Christopher.Finley@va.gov.
- Subject Line: "VA Occupancy Measurement and Reporting RFI Response".
- Contact for Submissions: Christopher Finley (Christopher.Finley@va.gov).
- Contracting Officer: Steven Grzybowski (steven.grzybowski@va.gov, 216-447-8300 ext 3584).
Additional Notes
This RFI is for planning and market research purposes only and does not constitute a solicitation. The Government is not obligated to acquire any products or services described. No payment will be made for responses. Applicable NAICS codes may include: 541512, 541511, 541519, 561210, and 541611. Set-aside decisions may be made based on the information provided.