Radiographic inspection of Sonar Dome Rubber Windows

Amendment / Modification

This amendment modifies the solicitation N0040626QS246 dated 13 Mar 2026.

• Section A - Solicitation/Contract Form:
  • Response Due Time changed from 10:00 AM to 11:00 PM.
  • Response Due Date changed from 20 Mar 2026 to 07 Apr 2026.
• Section B - Supplies or Services & Prices or Costs:
  • CLIN 0001, Requisition Document Number (MILSTRIP, DLMS, FEDSTRIP) was modified to 1301338964.

The proposal submission deadline has been extended to 07 Apr 2026 at 11:00 PM.

Solicitation / RFP / RFQ

This solicitation is for a firm, fixed-price contract for a Radiographic Inspection of Sonar Dome Rubber Windows (SDRW). The work is to be performed onboard the USS MUSTIN (DDG-89) in SRF-JRMC Yokosuka, Japan, while the ship is waterborne.

• Perform periodic radiographic inspection of Sonar Dome Rubber Windows (SDRW).

• Comply with specified NAVSEA, Naval Research Laboratory, and NSI references regarding radiography operations and radiation hazard prevention.

• Submit a RADIOGRAPHY OPERATIONS PLANNING WORK SHEET and a diagram showing the 2 mR/hr boundary at least 14 working days prior to commencing operations.

• Establish and monitor a physical boundary at the 2 mR/hr radiation level, with appropriate signage.

• Provide qualified Radiographers and Boundary Monitors as specified for waterborne inspections.

• Coordinate with SRF-JRMC RSO/ARSO for permission to begin radiography.

• Provide contractor-furnished property including management, labor, parts, signs, special test equipment, and radios.

• Comply with all applicable Federal, state, and local Japanese laws, codes, ordinances, and regulations.

• Adhere to safety and environmental requirements.

• Contract Type: Firm Fixed Price.

• Period of Performance: 04 SEP 2026 - 14 SEP 2026.

• Estimated Work Hours: Normal work scheduled 8:00 AM to 4:45 PM, Monday-Friday, with a 45-minute lunch break.

• Offer Due Date: 07 Apr 2026, 11:00 PM.

• Questions Deadline: 2 days prior to the solicitation's closing date, submitted via email to Sara Robinson.

• Evaluation Factors: Technical (including delivery date), price, and past performance, in no order of relative importance.

• Submission of Invoices: Via WAWF (Wide Area WorkFlow).

• The acquisition is listed as UNRESTRICTED.

• NAICS Code: 336611 (Shipbuilding and Repair Units).

• Size Standard: Not specified, but likely related to NAICS code.

• Offerors must note any exceptions to the solicitation's terms, conditions, specifications, or SOW/PWS. Failure to do so implies no exceptions.

• A single award will be made for all items.

• Information for contractor employees seeking to enter Japan is provided, including requirements for base access and travel documentation.

• Cybersecurity Maturity Model Certification (CMMC) requirements are applicable.

• Unique Item Identification and Valuation requirements apply.

Form / Attachment / Pricing Sheet

This document is a "Radiography Operations Planning Work Sheet" (Attachment I) designed to be completed by a contractor or subcontractor performing radiography operations. It serves as a planning and documentation tool to ensure safety and compliance with radiation regulations.

• General Information: Contractor and Sub-Contractor names, proposed dates of radiography.
• Transportation and Vehicle Information: Details about vehicles used for transporting equipment and personnel, including manufacturer, model, license plate, driver, passengers, and route.
• Gamma Radiography Details: Information on the radioisotope, activity, collimator, and half-value thickness.
• X-ray Radiography Details: Information on the machine manufacturer, serial number, maximum kVp and mA, number of exposures, and beam direction.
• Work Site Diagram: Requirements for a diagram illustrating the radiography location, major features, shielding, placement of equipment (exposure device, tube head), and the controlled boundary.
• Controlled Boundary Calculations: Calculations for the 2 mr/hr (0.02 mSv/hr) controlled boundary based on distance from the source or tube head.
• Review/Approval: Sections for the Contractor's Radiographer and the SRF-JRMC RSO (Radiation Safety Officer) to sign and date, indicating review and approval.

Bidders performing radiography services will need to complete this form as part of their operational planning and submission requirements. It outlines the specific information the government requires to approve radiography activities, ensuring compliance with safety standards and regulations. Understanding these requirements is crucial for accurate proposal preparation and execution of the work.

Solicitation / RFP / RFQ

This solicitation is for a firm, fixed-price contract for Radiographic Inspection of Sonar Dome Rubber Windows (SDRW). The work is required to be accomplished while the ship is waterborne.

• Perform periodic radiographic inspection of Sonar Dome Rubber Windows (SDRW).

• Comply with NAVSEA STANDARD ITEMS FY-26 CH-1, Naval Research Laboratory Technical Data Requirements for Radiographic Inspection of SDRW (Revision 10), and NSI 009-112 FY-26 CH-1 (Prevention of Radiographic-Inspection Ionizing-Radiation Hazard).

• Obtain permission from SRF-JRMC RSO/ARSO before commencing radiography.

• Submit an illustration showing the 2 mR/hr boundary and calculations to prove its location.

• Submit written notification of intent to commence radiography operations at least 14 working days prior to commencement.

• Establish a physical boundary at the 2 mR/hr (0.02 mSv/hr) boundary and post appropriate signs.

• Provide qualified Radiographers and Boundary Monitors as specified for waterborne or dry dock inspections.

• Maintain constant surveillance of the area boundary.

• Report any boundary violations or loss/theft of radioactive material immediately.

• Provide all management, labor, parts, signs, special test equipment, and radios for communication.

• Comply with all applicable Federal, state, and local Japanese laws, codes, ordinances, and regulations.

• Establish and enforce safety rules meeting OSHA requirements.

• Provide employees with necessary safety equipment.

• Coordinate with the Safety Department.

• Comply with environmental requirements.

• Obtain security access/passes for personnel.

• Contract Type: Firm Fixed Price.

• Period of Performance: September 4, 2026 - September 14, 2026.

• Estimated Work Hours: Normal work scheduled 8:00 AM to 4:45 PM, Monday-Friday, with a 45-minute lunch break.

• Offer Due Date/Local Time: March 20, 2026, 10:00 AM.

• Submission of questions deadline: 2 days prior to solicitation closing date, via email to Sara Robinson.

• Evaluation Factors: Technical (including delivery date), price, and past performance, in no order of relative importance.

• Proposals must not have exceptions; any exceptions must be noted.

• Single award is anticipated for all items.

• Invoices to be submitted via WAWF.

• This acquisition is unrestricted.

• Government Furnished Equipment: Workspace, general consumable supplies, and rigging assistance/trade support.

• Contractor Furnished Property: All management, labor, parts, signs, special test equipment, radios, and tools.

• Place of Performance: Onboard the USS MUSTIN (DDG-89), SRF-JRMC Yokosuka, Japan, pier side.

• Travel requirements are the responsibility of the contractor. Information for contractor employees seeking to enter Japan is provided, including requirements for base access.

• Attachment 1: Performance Work Statement (PWS).