Radiology CD Burner | Columbia, MO VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 15, is conducting market research through a Sources Sought Notice to identify qualified businesses capable of providing Radiology CD Burners for the Columbia, MO VAMC. This is not a solicitation but aims to determine industry capabilities. Responses are due by June 25, 2026, at 11:00 AM Central Time.
Scope of Work
The VA is seeking information on integrated disc publishing systems with the following key capabilities:
- System Integration: Fully integrated disc publishing system with robotic handling, recording, and printing.
- Form Factor: Compact, desktop design suitable for office/medical environments, enclosed to minimize dust and noise.
- Capacity: Minimum input capacity of 150 discs with sufficient output for batch processing.
- Media Support: Compatibility with CD-R, CD-RW, DVD-R, DVD+R, and Blu-ray (BD-R) media, supporting standard 12 cm disc sizes.
- Printing: Integrated direct-to-disc printing (inkjet or thermal) with minimum 4800 dpi resolution, full-color, edge-to-edge capability, and support for custom graphics, labels, and barcodes.
- Performance: High-speed optical drives supporting a minimum of two simultaneous recording drives, with error verification after disc writing.
- Software: Included software for job creation, scheduling, disc burning, duplication, label design, and printing, compatible with current Microsoft Windows versions.
- Connectivity & Network: USB and/or Ethernet connectivity, network-enabled for shared use, remote job submission, and compatibility with standard healthcare IT infrastructure, including Cerner and current VA electronic health records.
- Reliability: Designed for high-duty cycle environments with minimal downtime, automated error handling, and job recovery features.
- Installation & Power: Desktop or countertop installation, standard 120V power compatibility, and noise levels suitable for clinical settings.
- Warranty: A two-year, free replacement warranty including shipping.
Submission Requirements
Interested firms should submit a written response including:
- Company Name, Address, Point of Contact, Phone, Fax, and Email.
- UEI number.
- GSA Contract (if applicable).
- A detailed Capability Statement outlining the ability to fulfill the requirement.
- Brochures of products offered, including specifications.
- An authorized distributor letter from the Original Equipment Manufacturer (OEM).
Eligibility & Set-Aside
Prospective contractors must be registered in SAM.gov with completed electronic annual representations and certifications. While no specific set-aside is designated at this market research stage, the VA is interested in Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) firms verified in SBA's Small Business Search.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified (market research stage)
- Response Due: June 25, 2026, 11:00 AM Central Time (Chicago, USA)
- Published: June 16, 2026
Point of Contact
Tywanna Sparks, Contracting Officer, Network Contracting Office (NCO) 15, Department of Veterans Affairs, at tywanna.sparks@va.gov.
Additional Notes
This notice is for market research and planning purposes only. It is not a solicitation, request for proposal/quote, or an obligation for the government to award a contract.