RAFL/RAFM Sports Officials

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Quote (RFQ) under FAR Parts 12 and 13. The government is procuring Sports Officials Services for locations within the United Kingdom. This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items/services necessary to perform the Sports Officials Services as defined in the Performance Work Statement (PWS).

• The solicitation includes Solicitation Amendment FA558725R0006P0002 and a Performance Work Statement.

• Period of Performance:

  • Base Year: 1 Feb 2026 - 31 Jan 2027
  • Ordering Period One: 1 Feb 2027 - 31 Jan 2028
  • Ordering Period Two: 1 Feb 2028 - 31 Jan 2029
  • Ordering Period Three: 1 Feb 2029 - 31 Jan 2030

• Place of Delivery/Performance/Acceptance/FOB Point: United Kingdom

• Set-Aside: No set-aside will be used for this requirement.

• Submission Deadline: Thursday, 22 January 2026 at 1200 hours British Standard Time (BST).

• Submission Method: Electronic offers only, submitted in English.

• Offer Acceptance Period: Offerors agree to hold prices firm for 120 calendar days from the receipt of offers date.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA). Award will be made to the vendor who is responsible, responsive, and represents the best value based on the lowest evaluated price that is deemed technically acceptable.

• Evaluation Factors:

  • Factor 1: Technical (Subfactors: Work Plan, Past Experience)
  • Factor 2: Price

• Quote Preparation: Quotes must comply with all solicitation requirements. The response shall consist of three volumes: Executive Summary, Technical, and Price.

• Questions Deadline: Questions must be submitted in writing via email no later than Thursday, 22 January 2026 at 12:00 PM BST.

• No set-aside will be used for this requirement.

• Attachments: See Attachment 1: Solicitation Amendment FA558725R0006P0002 and Performance Work Statement.

• Points of Contact: SSgt Connor Jeter and Hannah Foster (contact details provided in the document).

Solicitation / RFP / RFQ

This document is a solicitation (FA558725R00060002) for commercial products and services. The solicitation was issued on August 7, 2025, with an offer due date of November 10, 2025.

The solicitation details various services, including but not limited to:

• Flag Football Officials (Levels 1, 2, 3)
• Flag Football Scorekeepers
• Intramural Basketball Referees (Levels 1, 2)
• Intramural Basketball Scorekeepers
• Volleyball Referees
• Volleyball Line Judges (Levels 1, 2)
• Softball Umpires (Levels 1, 2)
• Softball Scorekeepers
• Indoor Soccer Referees (Levels 1, 2)
• High Level Events

These services are offered across multiple performance periods, including a base period and options for up to three additional years (OY 1, OY 2, OY 3).

• The North American Industry Classification Standard (NAICS) code is 711219, with a size standard of USD 16,500,000.00.

• The contract type is not explicitly stated but the structure suggests a Firm Fixed Price arrangement for the listed services.

• Offerors are instructed to complete blocks 12, 17, 23, 24, and 30.

• The solicitation includes numerous FAR and DFARS clauses, which will be incorporated by reference or provided in full text.

• Evaluation factors will include Price and Technical Capability.

• The acquisition is marked as "UNRESTRICTED."

• The document includes detailed line items for each service, specifying quantities and pricing arrangements. The period of performance for the base year is from February 1, 2026, to January 31, 2027.

• The document also contains extensive information on contract administration, including WAWF payment instructions, inspection and acceptance locations, and various contractual clauses.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Quote (RFQ) under FAR Parts 12 and 13. The government is procuring Sports Officials Services. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

• The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items/services necessary to perform the Sports Officials Services as defined in the Performance Work Statement (PWS).

• The place of delivery/performance/acceptance/FOB point is the United Kingdom.

• The period of performance includes a Base Year (1 Feb 2026 - 31 Jan 2027) and three Ordering Periods (1 Feb 2027 - 31 Jan 2028, 1 Feb 2028 - 31 Jan 2029, and 1 Feb 2029 - 31 Jan 2030).

• Submission Deadline: Thursday, 22 January 2026, at 1200 hours British Standard Time (BST).

• Submission Method: Electronic offers only, submitted in English.

• Offer Acceptance Period: Offerors must hold prices firm for 120 calendar days from the receipt of offers date.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA). Award will be made to the responsible, responsive vendor offering the best value, considering both technical acceptability and price.

• Evaluation Factors:

  • Factor 1: Technical (Subfactor 1: Work Plan, Subfactor 2: Past Experience)
  • Factor 2: Price

• Technical Acceptability: Ratings will be "Acceptable" or "Unacceptable." An "Acceptable" rating in each technical factor is required for award eligibility.

• Price Evaluation: Quotes in GBP will be converted to USD using a rate of 0.7794. Prices will be evaluated for completeness, reasonableness, and balanced pricing. A 6-month extension period will be added to the Total Evaluated Price (TEP) for evaluation purposes.

• Set-Aside: No set-aside will be used for this requirement.

• Attachments: Solicitation Amendment FA558725R0006P0002 and Performance Work Statement.

• Points of Contact: SSgt Connor Jeter and Hannah Foster (contact details provided).

• Questions Deadline: Thursday, 22 January 2026, at 12:00 PM BST.

• Offerors must comply with all solicitation requirements, including terms and conditions, representations, certifications, and evaluation factors. Non-conformance may result in elimination from consideration.

• The government intends to make an award based on initial quote submissions without interchanges, but reserves the right to hold interchanges.

Performance Work Statement (PWS)

To provide sports officials for various sports at RAF Lakenheath and RAF Mildenhall.

• Provide certified personnel to officiate sports including Basketball, Flag Football, Softball, Soccer, and Volleyball.

• Officials must be certified in the specific sport they officiate and maintain records of training and certifications.

• Contractor is responsible for providing training clinics for officials prior to each sports season.

• Officials must enforce all pertinent rules and bylaws for each sport.

• Specific minimum personnel requirements are outlined for each sport (e.g., referees, umpires, line judges, scorekeepers).

• Contractor must supply a list of officials to the Contracting Officer and Sports Program Manager two weeks prior to each season.

• Officials must wear identifiable uniforms and possess appropriate equipment.

• Contractor personnel must maintain professional conduct and appearance.

• Officials must adhere to established rule books for each sport.

• Zero tolerance for officials officiating under the influence of alcohol or drugs.

• No more than three (3) valid customer complaints per month.

• Scorebooks and score sheets must be submitted by a specified time.

• Officials/Scorekeepers/Timekeepers must report on time and sign scorebooks/sheets.

• Contractor must maintain records of personnel training and certifications.

• Period of Performance: One (1) base year with three (3) option years, for a potential total of four (4) years.

• Place of Performance: RAF Lakenheath and RAF Mildenhall, United Kingdom.

• Background checks are required for personnel working with children (DODI 1402.5).

• Contractor must obtain base passes for all personnel requiring access.

• Adherence to Operational Security (OPSEC) requirements is mandatory.

• Contractor is responsible for providing uniforms, equipment, and personal protective equipment for their personnel.

• Government will provide scoreboards, scorecards/logbooks, and utilities.