Rail Road Materials

Solicitation / RFP / RFQ

This solicitation, W519TC26QA103, is for the procurement of various Railroad Materials. The acquisition is set aside 100% for Small Business Concerns.

The solicitation details a wide range of railroad materials, including:

• Spikes (Screw and Track)
• Railroad Tie Plates
• Railroad Rails (various weights and types)
• Railroad Turnouts
• Railroad Frogs
• Switch Stands
• Rail Anchors
• Joint Bars
• Compromise Bars
• Car Stops
• Lock Washers
• Railroad Crossings (precast concrete)
• Derails (hinged, LH and RH)
• Wood Cross Ties (various lengths)
• Wood Switch Ties (various lengths)

All materials are specified as "All domestic material" and "Only new material will be accepted," with specific requirements for palletization for truck delivery. Detailed salient characteristics, including AREMA specifications, dimensions, and material types, are provided for each item. The procurement is for Railroad Materials IAW Salient Characteristics dated January 7, 2026.

• The solicitation will result in a firm fixed price Blanket Purchase Agreement (BPA).

• The BPA will have a 1 base ordering year and 4 additional ordering period years, for a total of 5 years.

• Pricing Arrangement: Firm Fixed Price for all items.

• Offer Due Date/Local Time: 05 May 2026, 01:00 PM.

• Offers must be submitted signed and dated.

• The solicitation includes FAR clauses incorporated by reference and by full text, as well as DFARS clauses.

• Evaluation will be conducted in accordance with FAR 6.203 and Part 225 of the Defense Federal Acquisition Regulation Supplement.

• Offers of qualifying country end products will be evaluated without regard to Buy American statute or Balance of Payments Program restrictions.

• A "Price Matrix" is attached and must be submitted by BPA holders.

• Orders will be competed amongst BPA holders based on schedule and quantity.

• This acquisition is a 100% Small Business Set-Aside.

• NAICS Code: 336510 (Railroad Rolling Stock Manufacturing).

• Size Standard: 100.

• Government Representatives (Point of Contact) include Carrie Kammer (Contract Specialist) and Ryan Buhman (Contracting Officer).

• Domestic Material Compliance: A signed certification confirming domestic origin and compliance with the Buy American Act is required.

• Subcontracting Plan: Required for large businesses, outlining meaningful opportunities for small businesses.

• Use of AI tools in proposal evaluation is noted, but final judgments remain with Government personnel.

Form / Attachment / Pricing Sheet

This document is a pricing matrix for the solicitation W519TC-26-Q-A103. It outlines the Contract Line Item Numbers (CLINs), item names, units, quantity tiers, unit prices, and weighting percentages for each tier. Bidders are expected to use this matrix to provide their pricing for the various items.

• CLINs: A list of contract line items, numbered from 0001 to 0064.
• Item Name: Specific items such as 'Spikes, Screw', 'Plate, Tie', 'Rail, 136 RE', 'Turnout', 'Cross Tie', etc.
• Unit: The unit of measure for each item (e.g., Each, Pair).
• Quantity Tiers: Defines ranges of quantities for each item.
• Unit Price: The price per unit for each quantity tier.
• Weight %: The percentage weight assigned to each quantity tier for evaluation purposes.
• Weighted Evaluation Price: Calculated based on unit price and weight percentage.

This pricing matrix is crucial for bidders to understand the cost structure and evaluation methodology for the solicitation. Bidders must accurately fill in their proposed unit prices for each tier, which will be used by the government to calculate the weighted evaluation price. The different quantity tiers suggest that pricing may be evaluated based on anticipated order volumes. The document is provided in multiple sheets (Base, OP1, OP2, OP3, OP4, TEP), indicating potential variations or options for pricing evaluation.

Form / Attachment / Pricing Sheet

This document outlines the salient characteristics for various railroad materials to be procured under a Blanket Purchase Agreement (BPA) for MCAAP. It details specific requirements for each line item (CLIN) to ensure vendors understand the exact specifications needed.

• CLINs (Contract Line Item Numbers): The document is organized by CLIN, covering a wide range of railroad materials including spikes, plates, rail, turnouts, frogs, switch stands, anchors, joint bars, bolts, compromise bars, car stops, washers, railroad crossings, derails, and wood ties.
• Salient Characteristics: For each CLIN, detailed specifications are provided, such as dimensions, material type, standards (e.g., AREMA), quantity ranges (minimum and maximum order/contract quantities), and specific features.
• General Requirements: Across many CLINs, common requirements include:
  • All domestic material.
  • Only new material will be accepted (with exceptions for some rail types).
  • Palletization for truck delivery.
  • Specific treatment and branding requirements for wood ties.

This document is critical for potential bidders as it defines the precise technical specifications and quantities for each item. Bidders must review these characteristics carefully to determine their ability to meet the requirements and to accurately price their proposals for each CLIN. It serves as the primary reference for the technical aspects of the procurement.