Records Digitization
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force (30 CONS/ PKB) is conducting a Presolicitation / Sources Sought for Records Digitization services at Vandenberg SFB, Lompoc, CA. This market research aims to identify Small Business concerns capable of digitizing approximately 800 legal and personnel action files. The government intends to directly solicit quotes from selected vendors after this notice. Capability statements are due by 1:00 PM PDT on May 27, 2026.
Scope of Work
The project requires a complete, turn-key digitization service for approximately 800 physical legal and personnel action files, each averaging 20 pages. Key tasks include:
- Preparing documents (staple/paperclip removal).
- Scanning in black and white at a minimum of 600 dpi.
- Creating single, searchable PDF files for each record.
- Compressing PDFs using lossless format.
- Naming files according to a specified convention (e.g., CY2023; #12; Last Name, First Name).
- Bookmarking electronic files to divide sections.
- Securely uploading all digitized files to the designated Vandenberg SFB SharePoint site.
- Destroying physical records after successful digitization and verification.
Contract & Timeline
- Type: Presolicitation / Sources Sought (Market Research)
- NAICS Code: 561410 (Document Preparation Services); firms must state status under 512110 for submission.
- PSC: R603 (Support—Administrative: Transcription)
- Set-Aside: Targeting Small Business concerns.
- Period of Performance: July 1, 2026 – December 31, 2026. Digitization and upload to be completed within 30 calendar days of project start.
- Response Due: May 27, 2026, by 1:00 PM PDT.
- Published: May 12, 2026.
- Anticipated Solicitation: Government intends to directly solicit quotes from selected sources after May 21, 2026.
Submission Requirements
Interested parties should submit a capability statement (maximum five pages) demonstrating their ability to provide the service, including relevant past performance examples. Submissions must also include:
- Company Name, Address, and Point of Contact (Phone & Email).
- CAGE Code and UEI Number.
- Business Size Standard and Socioeconomic Status under NAICS 512110.
Additional Notes
This is for informational and market research purposes only and does not constitute a Request for Quotations (RFQ). The Government will not pay for information submitted. All responses and inquiries must be submitted electronically to SSgt John Boutros.