Records Management/Storage Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Centers for Disease Control and Prevention (CDC) intends to award a sole source firm fixed-price purchase order to IRON MOUNTAIN INFORMATION MANAGEMENT LLC for Records Management/Storage Services. This action is based on Iron Mountain's unique ability to meet all criteria for long-term maintenance of clinical trial files, adhering to FDA and European Medicines Agency (EMA) regulatory requirements. Responses from other sources are due by April 28, 2026, NLT noon ET.
Scope of Work
The required services include:
- Secure, climate-controlled storage for clinical trial files.
- Maintaining the chain of custody for these sensitive files.
- Providing an inventory filing system for meticulous archiving.
- Supporting ad-hoc retrieval and final disposition of records. These services are critical for compliance with regulatory requirements defined by the FDA and EMA.
Contract & Timeline
- Type: Special Notice (Intent to Award Sole Source Firm Fixed-Price Purchase Order)
- Authority: 41 U.S.C.3304(a)(1) - Only one responsible source.
- Intended Awardee: IRON MOUNTAIN INFORMATION MANAGEMENT LLC
- Set-Aside: None (Sole Source)
- Response Due: April 28, 2026, NLT noon (Eastern Time)
- Published: April 22, 2026
Action for Interested Parties
This notice is not a request for competitive quotations. However, any quotations or responses received within 5 days of the notice's issuance (by April 28, 2026) will be considered. The government's decision not to compete this proposed contract, based on responses, is at its sole discretion. Information received will primarily determine if a competitive procurement is feasible. All responsible sources may submit a capability statement, proposal, or quotation via email to Robin C. Meyer (rcm2@cdc.gov).