Recycling Equipment Preventative MX

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for preventative maintenance (PM) services for recycling center equipment owned by the Joint Base San Antonio (JBSA) Qualified Recycling Program (QRP). The goal is to ensure optimal performance, minimize injury risk, and prevent equipment failure at three JBSA QRP Recycling Centers.

• Preventative Maintenance: Conduct routine PM on all specified equipment (listed in Appendix B) according to manufacturer specifications. This includes thorough inspections, cleaning, lubrication, and adjustments, excluding daily/monthly PM performed by QRP staff.

• Repairs/Replacements: Identify and report equipment malfunctions found during PM visits. Repairs not covered by routine PM are to be reported to the Government for action.

• Parts & Materials: Contractor to supply all new, original, or equivalent quality parts and materials for PM. All repairs are covered by standard industry warranty.

• Training: Provide QRP staff with training on appropriate daily and weekly PM tasks (up to one hour per piece of equipment).

• Locations: Services will be performed at JBSA-Lackland, JBSA-Ft Sam Houston, and JBSA-Randolph (specific addresses in Appendix A).

• All maintenance activities must adhere to the latest manufacturer specifications.

• Equipment must be fully operational and safe after maintenance.

• Services must be performed by qualified, trained, and certified personnel.

• Contractor personnel must notify the QRP Operations Supervisor upon arrival and departure, providing a brief status update and written report.

• Work acceptance is contingent upon satisfactory inspection by the Government.

• Place: Joint Base San Antonio (JBSA) recycling centers.

• Service Hours: Normal duty hours are Monday through Friday, 7:30 a.m. to 3:30 p.m., excluding Federal Holidays. Saturday work requires written confirmation from the QRP Manager. No work on Sundays or unauthorized holidays.

• Scheduling: Services will be scheduled at least one week in advance via service request against the Blanket Purchase Agreement (BPA).

• Personnel & Access: All contractor employees requiring base access must undergo a criminal history check and possess a REAL ID. Contractor must provide employee lists to the COR for access passes. All base identification passes must be returned upon contract completion.

• Compliance: Adherence to all federal, state, city, DOD environmental laws, OSHA, and DOD safety regulations. Contractor is responsible for obtaining all necessary permits, licenses, and certifications.

• Vehicles: Contractor vehicles and personnel must comply with base and Texas traffic regulations; vehicles must be properly equipped, insured, and maintained.

• Site Conduct: Contractor must not interfere with government operations, protect adjacent property, maintain clean work areas, and remove all generated trash/debris.

• Reporting: Immediate reporting of accidents to the COR and damage to government property to the Contracting Officer.

• Prohibitions: Contractor employees are prohibited from possessing weapons, firearms, or ammunition on JBSA.

Other / Unclassified (Sources Sought / Request for Information)

This document is a Sources Sought / Request for Information (RFI) issued by the 502D Contracting Squadron for market research purposes. The government is seeking to identify contractors capable of providing preventative maintenance (PM) for recycling center equipment owned by the Joint Base San Antonio (JBSA) Qualified Recycling Program (QRP). The services are required at JBSA-Lackland, JBSA-Ft Sam Houston, and JBSA-Randolph. This RFI is strictly voluntary and is not a solicitation or a request for a quote in anticipation of a future contract award.

Potential vendors are requested to provide the following information to assist with technical and acquisition planning:

• Company Information: Small business status and any applicable socio-economic concerns (e.g., HUBZone, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business).
• Capability Statement: A brochure or statement detailing the organization's ability, qualifications, and current/past experience with similar services (not to exceed 5 pages).
• Questions: Any questions based on a draft SOW and draft price list (not to exceed 2 pages).

Responses must be submitted in MS Word or Adobe PDF format to Erika Turner at Erika.Turner.1@us.af.mil by March 20, 2026, 11:00 AM Central. Respondents will not be notified of results, and no evaluation letters will be issued. Proprietary information not to be disseminated in Government documents must be clearly identified.