Red Canyon Visitor Center Janitorial

Amendment / Modification

Amendment 001 to Solicitation 1240LS26Q0023 provides answers to questions regarding the Red Canyon Visitor Center Janitorial services.

This amendment addresses vendor questions, but all other terms and conditions of the original solicitation remain unchanged.

Bidders are instructed to return a signed copy of this amendment with their quote. No changes to proposal deadlines or submission requirements are indicated beyond the acknowledgment of this amendment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically janitorial services for the Red Canyon Visitor Center. The U.S. Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Dixie National Forest requires these services. This announcement serves as the only solicitation, and a separate written solicitation will not be issued.

• Janitorial services at the Red Canyon Visitor Center located at 5375 UT-12, Panguitch, Utah.

• Services must be in strict compliance with the terms, specifications, conditions, and provisions outlined in the Performance Work Statement (Attachment 2).

• Offerors must provide a detailed list of equipment to be used, identify biobased products, and submit a project-specific safety plan and safety history for the past three years.

• Anticipated Award Type: Firm-Fixed-Price Purchase Order.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years and six (6) months total.

• Quotations are due no later than April 14, 2026, at 10:00 AM Mountain Time.

• Offers must be submitted via email to arlen.fausett@usda.gov.

• Evaluation will be based on the highest technically rated offer with fair and reasonable pricing and acceptable or neutral past performance. Award will not necessarily be made to the lowest-priced offeror.

• Key submission documents include the SF-1449, Schedule of Items, Technical Response, Equipment List, Biobased Product List, Safety Plan and History, Past Performance Datasheet, and SF-1413 Subcontractor Form (if applicable).

• Offerors must hold prices firm for 90 calendar days from the offer due date.

• This acquisition is set-aside for small business concerns.

• North American Industry Classification Standard (NAICS) Code: 561720.

• Small business size standard: $22.0 Million.

• This is a Total Small Business Set-Aside.

• A site visit is scheduled for April 7, 2026, at 1:00 PM MT at the Red Canyon Visitor Center.

• Questions are due no later than April 8, 2026, at 10:00 AM Mountain Time, submitted via email to arlen.fausett@usda.gov.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• Various attachments provide detailed requirements, including the Performance Work Statement, Schedule of Items, Wage Determination, and equipment lists.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the Red Canyon Visitor Center and its associated restrooms, located in Panguitch, Utah.

• Interior Visitor Center (approx. 2,700 sq ft): Includes sweeping and mopping hard surfaces (ceramic tile and linoleum), cleaning desktops/tabletops, wiping vertical surfaces, dusting interpretive displays and interior window coverings, emptying trash, cleaning drinking fountains, break room sinks/fixtures, interior windows, and the staff restroom.

• Exterior Restrooms (approx. 500 sq ft): Includes sweeping and mopping tile floors, cleaning countertops/sinks, wiping vertical surfaces, emptying trash, cleaning drinking fountains, toilets, urinals, bathroom partitions, and refilling paper products and soap dispensers.

• Supplies: Contractor to furnish all labor, supplies (except Government-furnished property), and equipment. Bio-based products are encouraged and required for certain categories.

• Location: Red Canyon Visitor Center, 5375 UT-12, Panguitch, Utah.

• Contract Period: Base Year tentatively June 1, 2026 - May 31, 2027, with four potential option years.

• Service Periods:

  • Regular Season (May 1 - Sept 30): Daily cleaning of restrooms and exterior glass; weekly cleaning of the Visitor Center interior.
  • Winter Season (March 26 - April 30 & Oct 1 - Nov 15): Three days per week (Mon, Wed, Fri) for restroom cleaning; weekly cleaning of the Visitor Center interior.

• Work Hours: Services to be performed outside regular business hours (1800-0800), including National Holidays.

• Bio-based Products: Compliance with USDA's Bio Preferred program is required for designated products. A list of proposed bio-based products must be submitted with the proposal.

• Contractor Responsibilities: Includes employee identification, security compliance, key control, energy conservation, safety measures, and reporting of any issues.

• Government-Furnished Property: Includes keys and dumpster.

• Quality Assurance: Performance will be measured based on standards in the PWS, evaluated through customer feedback, random checks, and inspections. A Quality Assurance Surveillance Plan (QASP) is provided.

• Performance Standards: 100% adherence to performance requirements is expected, with a maximum of three reported occurrences of less than 100% compliance per bi-monthly inspection cycle. Rework at no cost to the government is required for non-compliant services.

Form / Attachment / Pricing Sheet

This document, "Exhibit # 3 – Safety Plan and History," is an attachment to Solicitation Number: 1240LS26Q0023 for Red Canyon Visitor's Center Janitorial services. It is intended to provide bidders with information regarding the safety plan and history relevant to the janitorial services required.

• Safety Plan details
• Historical safety information

Bidders should review this exhibit to understand the safety requirements and any historical safety considerations associated with performing janitorial services at the Red Canyon Visitor's Center. This information is crucial for developing their proposals and ensuring compliance with safety regulations and expectations.

Form / Attachment / Pricing Sheet

This document outlines the contractor credentialing and training requirements for personnel performing janitorial services at the Red Canyon Visitor Center. It details the necessary IT and physical access rights, required training courses, and background check procedures.

• USDA Credential Matrix: Details IT and physical access rights based on job roles and duration of access, including requirements for LincPass, PIV-A, and Site Badges.
• Access Types: Defines Privileged IT Access, General IT Access, Privileged Physical Access, and General Physical Access with corresponding descriptions.
• Mandatory Contractor Training: Lists required courses (e.g., Understanding and Interrupting Unconscious Bias, Anti-Harassment Training, Information Security Awareness, USDA Records Management, Section 508) with frequency, training method (AgLearn or Paper-based), length, and completion dates.
• Background Checks: Mandates background investigations for unescorted entry into Federally controlled facilities, requiring submission of employee information within ten calendar days of contract award. Specifies limits on government-funded background checks and contractor responsibility for excessive turnover or additional investigations.

This attachment is critical for bidders to understand the personnel security and training obligations associated with the janitorial services contract. It outlines specific requirements for employee access, mandatory training completion, and background checks, which will impact staffing, onboarding, and overall contract performance. Bidders must factor these requirements and associated costs into their proposals.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Schedule of Items," provides the detailed breakdown of janitorial services required for the Red Canyon Visitor Center. It serves as a pricing sheet for potential bidders to complete and submit as part of their proposal.

• Base Year (June 1, 2026 – May 31, 2027): Details four types of janitorial services:
  • Daily Restroom Service (May 1 - September 30): 5 months
  • Weekly Service (May 1 - September 30): 5 months
  • Restrooms 3 days per week service (Mar 26-Apr 30 & Oct 1-Nov 15): 35 Days Est.
  • Once Weekly Service (Mar 26-Apr 30 & Oct 1-Nov 15): 13 Days Est.
• Option Years 1-4 (June 1, 2027 – May 31, 2031): Each option year mirrors the base year services with slight variations in estimated days for specific services:
  • Option Year 1: 34 Days Est. for 3 days/week service, 12 Days Est. for once weekly service.
  • Option Years 2 & 3: 35 Days Est. for 3 days/week service, 11 Days Est. for once weekly service.
  • Option Year 4: 36 Days Est. for 3 days/week service, 12 Days Est. for once weekly service.
• Quoter's Company Information: A section for bidders to provide their company name, UEI number, representative's name, signature, date, phone number, and email address.

Bidders must use this schedule to calculate and enter their proposed unit prices and total prices for each service item across the base year and all four option years. The completed document, along with the Quoter's Company Information, will be a critical part of the proposal submission for this opportunity.

Form / Attachment / Pricing Sheet

This document is Attachment 4 to the solicitation, titled "Wage Determination 2015-5495 Rev. 27 Dated 12-3-25". It provides the official minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for the specified geographic area (Utah Counties of Beaver, Garfield, Iron, Kane).

• Lists numerous occupational codes and their corresponding titles.
• Specifies the minimum hourly wage rate for each occupation.
• Details required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and provisions for paid sick leave under Executive Order 13706 ($5.09/hour or $203.60/week).
• Includes notes on specific conditions, such as hazardous pay differentials and uniform allowances.
• Outlines the conformance process for unlisted occupations.

This wage determination is critical for bidders to accurately calculate labor costs for their proposals. Bidders must ensure that their proposed wages and benefits meet or exceed the rates and requirements specified in this document for all service employees working on the contract. Failure to comply can lead to contract violations.

Form / Attachment / Pricing Sheet

This document, titled "Exhibit # 1 – Equipment List," is an attachment to Solicitation Number: 1240LS26Q0023 for Red Canyon Visitor's Center Janitorial services. It is intended to provide a list of equipment relevant to the janitorial services being solicited.

• The document explicitly states "Equipment List" as its content.

Bidders should review this equipment list to understand what equipment, if any, is expected to be used, maintained, or provided as part of the janitorial services contract. This information may be crucial for developing proposals, estimating costs, and understanding the scope of work.

Form / Attachment / Pricing Sheet

This document, "Exhibit # 2 - Biobased Product List," is an attachment to Solicitation Number: 1240LS26Q0023 for Red Canyon Visitor's Center Janitorial services. It serves as a list of biobased products that are likely required or preferred for the janitorial services under this solicitation.

• The document is titled "Biobased Product List."
• It is designated as Exhibit # 2 to the main solicitation.

Bidders responding to Solicitation Number: 1240LS26Q0023 should review this Biobased Product List carefully. It will likely detail specific product requirements or preferences related to biobased content that must be met by the janitorial services offered. Failure to comply with these product specifications could impact proposal evaluation or contract performance.

Form / Attachment / Pricing Sheet

This document is a Past Performance Data Sheet, referenced as Exhibit #4 for Solicitation Number 1240LS26Q0023, concerning the Red Canyon Visitor's Center Janitorial services. It is designed to collect detailed information about a company's past performance on relevant projects.

• Name of Company that Performed Work: To be filled in by the bidder (Prime or Subcontractor).
• Project Name: The name of the project being referenced.
• Company/Agency for Which Work Was Performed: The client or entity for whom the work was completed.
• Contract Number: The official contract identifier.
• Contract Type: The type of contract (e.g., Fixed Price).
• Total Contract Value: The total monetary value of the contract.
• Completion Date or Anticipated Completion Date: When the project was or is expected to be completed.
• Contracting Officer: Contact information (Name/Phone Number/Email) for the government's contracting officer.
• Project Manager or Contracting Office's Representative (COR): Contact information (Name/phone number/email) for the COR.
• Project Description: A detailed description of the work performed.

Bidders are instructed to complete one sheet for each project referenced, with a minimum of 3 relevant references required if available. This form is crucial for providing evidence of past performance, which is likely a significant evaluation factor for the solicitation. Accurate and complete submission of this data sheet is essential for a successful proposal.

Form / Attachment / Pricing Sheet

This document is Standard Form 1413, "Statement and Acknowledgment." It is used to document the subcontracting process, including the prime contractor's statement regarding the subcontract and the subcontractor's acknowledgment of included clauses.

• Part I - Statement of Prime Contractor: Collects information about the prime contract, subcontract award date, prime and subcontractor names and addresses, description of work, project, and location.
• Part II - Acknowledgment of Subcontractor: Lists specific clauses that the subcontractor acknowledges are included in their subcontract, such as Contract Work Hours and Safety Standards Act, Davis-Bacon Act, and Compliance with Copeland Act Requirements.
• Fields for signatures and dates for both the prime contractor and subcontractor.

This form is likely an attachment to a solicitation or contract. Bidders may be required to complete or acknowledge this form as part of their proposal submission or as a contractual requirement if awarded. It outlines the standard clauses and acknowledgments expected in a subcontracting relationship.