Refinishing of Gymnasium Floors

Solicitation / RFP / RFQ

This solicitation is for the Refinishing of Gymnasium Floors at various locations within the Marine Corps Base Camp Lejeune, Marine Corps Air Station New River, Camp Geiger, Camp Johnson, Rifle Range, and Court House Bay, Jacksonville, North Carolina. The government is procuring these services to maintain and improve gymnasium facilities.

• Refinishing and repair of gymnasium floors.

• Services to be performed at multiple locations as detailed in the Scope of Work.

• The contract requires the contractor to provide all labor, management, supervision, tools, materials, and equipment.

• Contract Type: Combination Firm-Fixed Price (FFP) and Infinite Delivery Infinite Quantity (IDIQ).

• Period of Performance: One (1) base year with four (4) one-year option periods, not to exceed 60 months total. The period of performance will be determined at the time of award.

• Estimated Value: Not explicitly stated, but the NAICS code is 238330 (Flooring Contractors) with a small business size standard of $19 Million.

• Proposal Submission: Proposals are due by 12:00 PM (EST) on May 21, 2026, and must be submitted through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. No email or facsimile proposals will be accepted.

• Inquiries: Questions must be submitted in writing via email by May 6, 2026, to Brandi L. Porche (brandi.l.porche.civ@us.navy.mil) and Lauren F. Loconto (lauren.f.loconto.civ@us.navy.mil).

• Evaluation: Proposals will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis, considering Technical Capability/Management, Safety, and Past Performance. An overall "ACCEPTABLE" rating in non-price factors is required for award eligibility.

• This acquisition is set-aside for 100% Small Businesses.

• Offerors must be registered in the System for Award Management (SAM.gov) and ensure their Annual Representations and Certifications are complete and updated.

• The Service Contract Act is applicable.

• Offerors must provide their UEI, CAGE code, and Federal Tax ID number with their proposal.

• Funding availability is contingent upon future appropriations; no costs will be reimbursed if funds are not available.

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of building square footage, categorized by building and specific room or area descriptions. It appears to be an attachment to a larger solicitation or record, likely for informational purposes related to facility space.

• Buildings: Lists various building identifiers (e.g., S204, 730, WC1, AS4000, AS4400, RR136, BB2, 835, 883, 2027, 2028).
• Descriptions: Details specific rooms, courts, gyms, studios, or general areas within each building, along with their square footage.
• Square Footage: Provides the calculated square footage for each listed item and includes subtotals for 'Base' and 'DoDEA Schools', culminating in a 'Total Square Footage'.

This document is relevant for bidders as it quantifies the physical space associated with the opportunity. It may be used to assess the scale of operations, determine resource needs, or understand the physical scope of work required for any facilities-related services or construction.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for providing floor services, including refinishing and repair of gymnasium floors, at various Marine Corps installations.

• General Floor Services: Provision of labor, supervision, management, tools, materials, equipment, facilities, and transportation for floor services at specified locations.

• Gymnasium Floor Refinishing and Repair: Specific requirements for refinishing and repairing gymnasium floors, including cleaning, sanding, applying finishes, and repainting game lines, lettering, and logos.

• Locations: Services are to be performed at Marine Corps Base Camp Lejeune, Marine Corps Air Station New River, Camp Geiger, Camp Johnson, Rifle Range, and Court House Bay, North Carolina, with specific building numbers listed.

• Gymnasium floors must be clean and have a uniform shine.

• Application of commercial-grade oil-based polyurethane finish.

• Adherence to sport standards (MFMA, AFSFSCL, Group III Finish).

• Proper preparation of floor surfaces, including sanding and cleaning.

• Accurate repainting of game lines, lettering, and logos to match original specifications.

• Compliance with OSHA regulations and safety practices.

• General Services: Various locations throughout specified Marine Corps installations.

• Gymnasium Floor Services (Schools): Primarily scheduled between June 22 and July 17, 2026, to avoid interrupting summer programs. Some elementary and middle school work may extend to August 15, 2026.

• Products: Use of Commercial Grade Oil Base Polyurethane; water-based finishes are prohibited. Products must not damage floor surfaces, cause fading, or discoloration.

• Scheduling: Coordination with the Performance Assessment Representative (PAR) is required for access and scheduling, especially for schools and buildings.

• Safety: Strict adherence to OSHA regulations, proper personal protective equipment, safe work practices, and denial of access to immediate work areas during and after working hours.

• Ventilation and Humidity: Adequate controls must be maintained for proper drying.

• Training: Contractor must provide training for government employees on gymnasium floor maintenance.

Form / Attachment / Pricing Sheet

This document provides instructions for preparing the "Unscheduled Services Report" (Form Attachment No. J-1503010-XX). This report is a compilation of the previous month's trouble call reports.

• The report must be prepared using Microsoft Office Word® software.
• It requires a detailed description of work completed, problems encountered, and recommended follow-up actions.
• It must include a brief description of labor to be performed, dates and times work began and ended, and total hours of labor by craft (including travel).
• Information on the person accepting the work and any comments on the trouble ticket is required.
• The last name and first initial of the contractor employee(s) performing the work must be included.

Bidders need to understand the format and content requirements for submitting the Unscheduled Services Report, which is a deliverable under this opportunity. The report requires specific information about completed work, labor hours, and personnel involved. Submission is via email to the KO for Government review and comment.

Form / Attachment / Pricing Sheet

This document is a Table of Contents for Section J, which lists all documents, exhibits, and other attachments related to the opportunity. It serves as a guide for bidders to locate and understand the supporting documentation for the solicitation.

• Attachment Number: Unique identifiers for each attached document.
• Attachment Title: A brief description of the content of each attachment.

This table of contents is crucial for bidders to identify and access all relevant supporting documents. Key attachments include:

• Definitions and Acronyms
• References and Technical Documents
• Maps and Locations
• Floor Plans
• Buildings Square Footage
• Requirements for Refinishing & Repair of Gymnasium Floors
• Performance Assessment Plan (PAP)

Bidders should review these attachments to fully understand the scope of work, technical requirements, and any site-specific information pertinent to their proposal.

Form / Attachment / Pricing Sheet

This document provides definitions and acronyms used within the solicitation or related documents. It serves to ensure clear and consistent understanding of terminology for all parties involved in the opportunity.

• Clean: Defined as free of dirt, dust, spots, streaks, graffiti, smudges, smears, litter, bugs, debris, liquids, and other foreign residue.
• Coating: Refers to applying a sealing coat or finish, often associated with floor waxing.
• Debris: Includes items such as paper, cans, bottles, large limbs, branches, and similar items.
• Dust Free Spaces: Areas requiring specific controls to prevent dust particle emission during cleaning.
• Sightly: Defined as attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.
• Space: An area designated for janitorial services, which may include hallways, stairwells, lobbies, offices, entrances, and elevators.

Understanding these definitions and acronyms is crucial for bidders to accurately interpret the requirements, scope of work, and performance standards outlined in the solicitation. It ensures that proposals are aligned with the government's expectations regarding cleanliness, maintenance, and the definition of specific areas.

Form / Attachment / Pricing Sheet

This document contains maps and location identifiers for various buildings and areas, likely within a military installation or large complex. It serves as a reference for understanding the physical layout and identifying specific locations relevant to an opportunity.

• Aerial or schematic views of facilities.
• Labeled buildings, streets, and areas (e.g., "COOPER ST", "730", "FC375", "WC1", "AS4000", "TT5500", "M130", "G703", "RR136", "BB2", "835", "825", "2027").
• Numerical and alphanumeric identifiers for specific structures or zones.

This map is crucial for bidders to:

• Visualize the geographic scope of the opportunity.
• Understand the physical context of any work to be performed.
• Identify specific facilities or areas mentioned in other solicitation documents.

Forms / Attachments / Pricing Sheets

This document contains floor plans for various buildings at MCB Camp Lejeune, NC. These plans appear to be related to asbestos inspections and HVAC systems, and may also include demolition and renovation information.

• Floor plans for multiple buildings, including but not limited to: J-1503010-04 (general identifier), Building 730, Building 751, Building FC332, Building WCI, Building AS4000, Building AS4400, Building TT2457, Building M129, Building G930, Building RR136, Building BB2, Building B35, Building B83, Building 2027, and Building 2028.
• Information related to asbestos inspections (CY05, CY07).
• HVAC system details for Building WCI.
• Demolition plans for Building AS4000.
• Room finish schedules and hazardous material notes (e.g., asbestos, lead-based paint) for Building BB2.
• GSF/Net Area Calculations for various buildings.

These floor plans provide critical spatial and structural information about the facilities. Bidders involved in renovation, repair, demolition, HVAC work, or asbestos abatement at these locations will need to consult these plans to understand the existing conditions, scope of work, and potential hazards. The detailed information on room layouts, materials, and building systems is essential for accurate bidding and project planning.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for refinishing and repairing gymnasium floors.

• Ensure existing bleachers are in the fully retracted position before starting work.

• Remove all layers of floor finish by sanding.

• Repair any split boards or seriously damaged areas of the wood surface.

• Sand the gym flooring using a minimum of three cuts (coarse, medium, fine) with a screen for the final sanding to achieve a smooth and even surface.

• Blend newly refinished floor areas with existing areas, using hand sanding if necessary.

• Ensure sealer and finishing products do not interfere with bleacher rollers.

• Take precautions to minimize dust spread and be responsible for sawdust and litter removal.

• Apply a minimum of two coats of sealer and two coats of finish, allowing adequate drying time between coats.

• Re-apply court lines, logos, and basketball court markings according to manufacturer's instructions and existing lines.

• Paint the Marine Corps emblem in the center court and paint the boarder and nomenclature on the boarder.

• Install new three (3) inch by four (4) inch vented cove base.

• Final sanding must provide a smooth and even surface, free from scratches, drum stop marks, or gouges.

• Game lines must have distinct edges with no overlap and match existing lines.

• Sealer and finish coats must be applied according to manufacturer's specifications, with complete drying between coats.

Not specified in this document.

• Contractor must use specific types of sandpaper, sealers, and finishes (e.g., Commercial Grade Oil Base Polyurethane).
• Contractor must use hand-held sanders for detailed areas and ensure adequate ventilation and humidity controls.
• Contractor must properly dispose of all sawdust and litter daily.
• Contractor shall miter all inside corners and use pre-molded outside corners for cove base installation.

Other / Unclassified

This document is a Performance Assessment Plan (PAP) for the "Refinishing of Gymnasium Floors" solicitation (N40085-26-R-0012) at various Marine Corps Base Camp Lejeune locations. It outlines the methodology and procedures the government will use to assess contractor performance.

While not a solicitation or SOW, this document is crucial for bidders to understand how their performance will be evaluated if awarded the contract. It details:

• Performance Assessment Process: Explains how the government will monitor and rate the contractor's work, including methods like Periodic Sampling, Validated Customer Complaints, and Unscheduled Visits.
• Roles and Responsibilities: Defines the roles of government personnel involved in performance assessment (PAR, SPAR, KO, COR, PAB).
• Quality Management System (QMS) and Safety: Outlines the assessment of the contractor's QMS and safety compliance.
• Reporting and Evaluation: Describes how performance data is collected, summarized (e.g., Monthly Performance Assessment Summary - MPAS), and used for overall contractor ratings and input into systems like CPARS.
• Attachments: Includes various forms and checklists (FAP, PAW, QMS Checklist, Safety Checklist, etc.) that will be used in the assessment process.

Understanding this plan helps bidders anticipate government expectations and the criteria by which their performance will be judged, enabling them to build a robust quality and safety program into their proposal.

Form / Attachment / Pricing Sheet

This document is a Functional Assessment Plan (FAP) for the "Finishing of Hardwood Floors" contract, identified by number 1503010. It outlines the performance standards, assessment methods, and frequency for evaluating contractor performance related to floor finishing services.

• Assessment Levels (AL): Defines three levels (AL1, AL2, AL3) to categorize contractor performance, starting with AL1 and progressing to higher levels for unsatisfactory performance.
• Assessment Frequency (Freq): Specifies how often performance is assessed (Annually, Quarterly, Monthly, Weekly, etc., or As Required).
• Method of Assessment (MOA): Details the methods used for evaluation, including Periodic Sampling (PS), Validated Customer Complaints (VCC), Unscheduled Visits (UV), and Customer's Evaluation (CE).
• Performance Objectives & Standards: Lists specific tasks such as Scheduled Services, Floor Care (including Dust Mopping, Buffing, Touch Up Painting, Finishing Floors), and Replacement of Gymnasium Floor, along with their corresponding performance standards.
• Sample Size: Indicates the percentage of work to be sampled for assessment (Normal and Reduced).
• Non-recurring Work: Addresses how non-recurring tasks will be ordered and managed via WAFA or task orders.
• Monthly Performance Assessment Summary: A template for recording monthly assessments, including ratings, sample counts, and safety issues.

This FAP provides critical details on how the contractor's performance will be measured and evaluated for floor finishing services. Bidders should review the specific performance objectives, standards, and assessment methods to understand the expected quality of work and the criteria by which their performance will be judged. This document is essential for developing a compliant and competitive proposal that addresses all performance requirements.

Form / Attachment / Pricing Sheet

This document is Section J, "Documents, Exhibits, and Other Attachments," serving as a Table of Contents for various attachments related to the opportunity. It lists the attachment number and title for each document that bidders should reference or utilize.

• J-0200000-01: Definitions and Acronyms
• J-0200000-02: Wage Determination
• J-0200000-03: Directives, Instructions, and References
• J-0200000-04: Invoice Form
• J-0200000-05-1: Contractor Significant Incident Report (CSIR)
• J-0200000-05-2: Motor Vehicle Accident Report
• J-0200000-05-3: Contractor Hazardous Material Inventory Log
• J-0200000-06: Exhibit Line Item Numbers (ELIN)

This table of contents is crucial for bidders to identify and locate all supplementary documents required for proposal preparation. Each listed attachment likely contains specific information, forms, or requirements that must be addressed in the bid, such as definitions, wage scales, reporting procedures, and pricing structures.

Form / Attachment / Pricing Sheet

This document provides definitions and acronyms used within the solicitation and related documents. It serves to ensure a common understanding of terminology for all parties involved in the procurement process.

• Definitions for terms such as 'Assessment', 'Asset', 'Competent Person', 'Contracting Officer (KO)', 'Contractor', 'Direct Material Costs', 'Equipment', 'Facility', 'Fixed Burden Rate (FBR)', 'Government Furnished Property (GFP)', 'Inspection', 'Maintenance And Repair', 'Performance Assessment', 'Pre-Expended Bin Materials And Supplies', 'Quality Assurance (QA)', 'Quality Control (QC)', 'Response Time', and 'Unit Priced Labor (UPL) Hour'.
• Acronyms such as 'BMS', 'CIMU', 'eOMSI', 'ICAP', and 'USMC MAXIMO' are defined.

Bidders should review this document to understand the specific meanings of terms and acronyms used throughout the solicitation and any subsequent contract. This is crucial for accurately interpreting requirements, preparing compliant proposals, and understanding contractual obligations.

Wage Determination

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in North Carolina, specifically within the County of Onslow.

• Location: North Carolina, County of Onslow.
• Applicability: This wage determination applies to contracts subject to the Service Contract Act.
• Occupational Listings: The document provides a comprehensive list of occupations with their corresponding minimum hourly wage rates. These include a wide range of categories such as Administrative Support and Clerical Occupations, Automotive Service Occupations, Food Preparation and Service Occupations, Health Occupations, Information Technology Occupations, and many more.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, including:
  • Health & Welfare: $5.55 per hour (up to 40 hours/week), or $222.00 per week, or $962.00 per month.
  • Health & Welfare (EO 13706): $5.09 per hour (up to 40 hours/week), or $203.60 per week, or $882.27 per month. This rate applies to covered contracts also subject to Executive Order 13706.
  • Vacation: 2 weeks paid vacation after 1 year of service, 3 weeks after 8 years, and 4 weeks after 20 years.
  • Holidays: A minimum of eleven paid holidays per year.
• Special Pay Differentials:
  • Night Pay: An additional 10% of basic pay for hours worked between 6 PM and 6 AM.
  • Sunday Pay: A 25% premium for Sunday work that is part of a regularly scheduled workweek.
  • Hazardous Pay: An 8% differential for work involving high hazard with ordnance/explosives, and a 4% differential for work with a low degree of hazard.
• Conformance Process: Information is provided regarding the process for requesting authorization of additional classifications and wage rates for employees not listed in this determination, using Standard Form 1444 (SF-1444).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified location. It directly impacts the pricing strategy and overall cost of proposals.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT J-0200000-03 DIRECTIVES, INSTRUCTIONS, AND REFERENCES," lists directives, instructions, and references relevant to the opportunity. It serves to inform bidders of the governing requirements and standards.

• EM 385-1-1: U.S. Army Corps of Engineers Safety and Health Requirements.
• P.L. 91-596: Occupational Safety and Health Act.

Bidders should review these references to ensure their proposals and subsequent performance comply with the specified safety and health requirements mandated by the U.S. Army Corps of Engineers and federal law.

Form / Attachment / Pricing Sheet

This document is an Invoice Form (NAVFAC 7300/30, Rev 2/01) used for submitting contractor invoices to the Naval Facilities Engineering Systems Command. It requires details for contractor invoicing, a breakdown of performance, and a first endorsement for payment recommendation and acceptance certification.

• Contractor's Invoice Section: Includes fields for DUNS No., CAGE Code No., Invoice Date, Invoice Number, contractor information, POC details, contract number, task order, and a statement of performance breakdown (total contract value, percentage complete, value of completed performance, prior payments, and amount of this invoice).
• First Endorsement Section: For receipt and acceptance certification, detailing payment recommendations based on work completed, retention, deductions, subtotal, previous payments, certified amount, elapsed contract time, UIC, and various receipt/acceptance dates.
• Prompt Payment Certification: A certification statement regarding accounting data accuracy, fund obligation, and invoice correctness.
• Accounting Information: A field to specify the line(s) of accounting to be used for the invoice, including CLIN, SLIN, or ACRN.

This form is essential for contractors to understand the required format and information needed when submitting invoices for payment under a contract with the Naval Facilities Engineering Systems Command. It outlines the specific data points and certifications required for invoice processing and payment.

Form / Attachment / Pricing Sheet

This document is the Contractor Significant Incident Report (CSIR) form, used by contractors to record the results of their accident/incident investigations. It is to be provided to the Contracting Officer within specified timeframes.

• Report Marking: Initial, Follow-up, or Final.
• General Information: Contracting Activity/ROICC Office, Accident Classification (Injury, Fatality, Property Damage, etc.), and conditions involved (Confined Space, Crane, Electrical, etc.).
• Personal Information: Details of the person involved in the incident (Name, Age, Sex, Job Title, Training).
• Witness Information: Details of any witnesses.
• Contract Information: Type of contract, Contract Number/Title, Prime and Sub Contractor details, Safety Manager, and Insurance Carrier.
• Accident Description: Date, Time, Location, detailed description of the accident, direct and indirect causes, and corrective actions taken.
• Injury/Illness/Fatality Information: Severity, estimated days lost/hospitalized/restricted, body parts affected, nature and type of injury/illness.
• Causal Factors: Questions to determine if design, maintenance, job practices, human factors, environmental factors, PPE, drugs/alcohol, or management contributed to the accident.
• OSHA Information: Date OSHA notified, investigation dates, citation details, and penalties.
• Report Preparer: Information about the person completing the report.

This form is a mandatory requirement for contractors to report significant incidents. Bidders should be aware of this reporting requirement and the detailed information it entails, particularly concerning accident investigation, causal factors, and corrective actions, which may be relevant to safety and compliance aspects of future contracts.

Form / Attachment / Pricing Sheet

This document is a "Motor Vehicle Accident Report" form, identified as Attachment J-0200000-05-2. It is intended to be completed by individuals involved in or witnessing a motor vehicle accident.

• Date of accident
• Year, Make, and Model of vehicle(s)
• Driver's name and home address
• Driver's telephone number
• Registration number or name
• A detailed description of the accident
• Signature of the reporting party
• Indication that continuation on the back or a separate page is permitted if required.

This form is likely an administrative requirement for reporting incidents that may occur during the performance of a contract. Bidders should be aware that they may be required to complete and submit this form in the event of a motor vehicle accident involving contract personnel or property.

Form / Attachment / Pricing Sheet

This document is the Contractor Hazardous Material Inventory Log, designed to track hazardous materials brought onto or used at the project site, in accordance with EPCRA 312 & 313. It also includes certifications regarding the absence of hazardous materials and waste generation.

• Product Name or Trade Name
• Manufacturer
• Max Amount of Product Stored on Site
• Amount of Product Used (e.g., Gallons, Pounds)
• Specific Gravity (or wt/volume)
• Toxic Chemical Ingredient (Refer to MSDS & List Individually)
• Toxic Chemical CAS # (Refer to MSDS)
• % Toxic Chemical by Weight
• Days On Site
• Certifications for no hazardous materials brought/used and no hazardous waste generated.
• Fields for Company Name, Project Title, Contract Number, Submitted By, Contract Administrator, Date, Phone, and Fax.

Bidders must use this form to log and report any hazardous materials they intend to bring onto or use at the project site. It is also used to certify the absence of hazardous materials and waste. This document is crucial for compliance with environmental regulations and project safety requirements.

Form / Attachment / Pricing Sheet

This document provides detailed pricing for the refinishing of gymnasium floors, broken down by line item, period (base, first option, second option, third option, fourth option), and facility type (Base Sport Facilities and DODEA School Sport Facilities). It outlines specific tasks, quantities, units of issue, and unit prices for each service.

• Recurring Services: Includes tasks such as dust mopping, buffing with steel wool, and applying polyurethane.
• Non-Recurring Services: Includes tasks like applying multiple coats of oil base polyurethane, touching up and repainting game lines and lettering, repairing wood flooring, replacing vinyl cove base molding, sanding floors, sealing floors, and applying logos of various color complexities.
• Line Items: Each service is categorized under specific line items (0001-0010) corresponding to different contract periods and types.
• ELINs: Each specific task is assigned an Engineering Line Item Number (ELIN) for tracking.
• Pricing: Quantities, units of issue, and placeholders for unit prices and total costs are provided for each ELIN.

This document is crucial for bidders as it details the specific services required for gymnasium floor refinishing and provides the structure for pricing these services. Bidders will use this document to understand the scope of work and to input their proposed pricing for each line item and ELIN, forming the basis of their bid.

Form / Attachment / Pricing Sheet

This document, titled "ATTACHMENT J-1503010-02 REFERENCES AND TECHNICAL DOCUMENTS," lists various standards, regulations, and product specifications that are referenced within the main solicitation or contract documents. It serves as a consolidated reference for bidders to identify and obtain the necessary technical information.

• National Electrical Code: Referenced as NEPA 70.
• Occupational Safety & Health Administration: Referenced as OSHA.
• U.S. Army Corps of Engineers: Referenced as EM385-1-1.
• Group 3 Maple Flooring Manufacturer's Association #29 Product List: Referenced as Group 3 Product #29.

Bidders should review this list to understand all applicable codes, standards, and specific product requirements that may impact their proposal preparation, technical approach, and final product or service delivery. It is crucial for ensuring compliance with the referenced technical specifications.