Refrigerant and Test Site Parts (Blanket Purchase Agreement)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army is conducting market research via a Sources Sought notice to identify qualified sources for the supply of refrigerant and test site parts and materials. This effort aims to establish Blanket Purchase Agreements (BPAs) to support maintenance and repair operations at Letterkenny Army Depot (LEAD) in Chambersburg, PA. Responses will inform the procurement strategy, which may include a small business set-aside or full and open competition. Responses are due May 1, 2026.
Scope of Work
This requirement covers a broad range of parts and materials essential for depot operations. Key categories include:
- Refrigeration and HVAC components: Engine electrical, refrigeration/AC components, fans, compressors, pipes, hoses, valves.
- Electrical components: Fuses, circuit breakers, switches, connectors, relays, coils, motors, batteries, wire/cable, lamps.
- Instrumentation and Gases: Measuring instruments, compressed and liquefied gases.
- General Supplies: Office supplies. Contractors must adhere to LEAD safety and Occupational Health Program requirements, including ISO 45001, AS9100, and AS9110 standards. Preservation and packaging must meet commercial standards for safe transport.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI) for Blanket Purchase Agreements (BPAs).
- NAICS: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (Small Business Size Standard: 1,250 employees).
- Set-Aside: Not yet determined; market research will inform if it will be set-aside for small businesses or full and open competition. Multiple awards are possible.
- Response Due: May 1, 2026, 1300 Eastern Time.
- Published: April 13, 2026.
Submission Requirements
Interested parties should provide:
- Business details (name, address, POC, phone, email, website).
- Business size and socioeconomic status (e.g., HUBZone, 8(a), VOSB, WOSB), CAGE, UEI, DUNS, ownership type.
- Tailored capability statements with supporting documentation.
- NAICS codes and PSCs/FSCs usually performed.
- Past performance for similar items with Government agencies.
- Completed "Parts Listing and Capabilities Statement" (provided Excel document). Pricing submitted must remain valid for one year after BPA establishment, with annual update opportunities. Contractors must be registered in SAM and WAWF.
Additional Notes
This is solely for market research; it does not constitute a request for proposals, and the Government will not assume financial responsibility for response costs.