Refuse Services

SOL #: FA875126RREFUSESources Sought

Overview

Buyer

DEPT OF DEFENSE
Dept Of The Air Force
FA8751 AFRL RIKO
ROME, NY, 13441-4514, United States

Place of Performance

Rome, NY

NAICS

Solid Waste Collection (562111)

PSC

Trash/Garbage Collection Services Including Portable Sanitation Services (S205)

Set Aside

No set aside specified

Timeline

1
Posted
Dec 19, 2025
2
Response Deadline
Jan 26, 2026, 8:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Air Force, specifically AFRL – Rome Research Site, is conducting a Sources Sought to identify qualified Small Business sources for Refuse Services. This potential 5-year contract (Base + 4 Option years) will cover solid waste management at the Rome Research/DFAS installation in Rome, NY, the Newport Research Facilities in Newport, NY, and the Stockbridge Research Facilities in Oneida, NY. Responses are due by January 26, 2026, at 3:00 p.m. EST.

Scope of Work

The contractor will provide all personnel, equipment, tools, materials, vehicles, and supervision necessary for comprehensive solid waste management. This includes:

  • Integrated Solid Waste Management: Collection and disposal of refuse, recyclables, and Construction & Demolition (C&D) debris, based on estimated workloads (Appendix A).
  • Container Management: Positioning, maintenance, and cleaning of collection areas (within a 10-foot radius).
  • C&D Debris: Provision of additional roll-off containers for unscheduled C&D debris collection.
  • Disposal: Transportation and disposal of all solid waste and recyclable materials at licensed off-site facilities, adhering to all local, state, and federal regulations.
  • Reporting: Monthly reports detailing total tonnage of solid waste (refuse and C&D), landfill tipping fees, weight tickets, and recyclable materials tonnage.

Contract & Timeline

  • Type: Sources Sought (for planning purposes only, not an RFP)
  • Duration: 5 years (Base year + 4 Option years)
  • NAICS: 562111 (Solid Waste Collection), with a small business size standard of $47,000,000 average annual revenue.
  • Set-Aside: No set-aside determination has been made; however, the Air Force is seeking 8(a), HUBZone, WOSB, EDWOSB, SDVOSB, or SB concerns.
  • Response Due: January 26, 2026, 3:00 p.m. EST
  • Published: December 19, 2025

Response Requirements

Interested prime contractors must submit the following:

  1. A positive statement of intent to submit a proposal, including how anticipated subcontractors would be selected and their responsibilities.
  2. Dated letter, certification, or registration evidencing 8(a), HUBZone, WOSB, EDWOSB, and/or SDVOSB participation/certification.
  3. Evidence of successful performance within the past three (3) years for no more than five (5) similar contract efforts, including requirements, amounts, performance periods, and points of contact.
  4. A general description (not exceeding two pages) of the prime contractor’s Safety and Quality Control methodologies.

Additional Notes

This notice is for market research to develop an acquisition strategy and does not guarantee a future solicitation or contract award. Failure to submit all requested information may result in a contractor being considered 'not interested'. Firms must be actively registered in SAM.gov to receive a contract award, if issued.

Points of Contact

People

Points of Contact

Tabitha HaggartPRIMARY
Jenna TarbaniaSECONDARY

Files

Files

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Versions

Version 1Viewing
Sources Sought
Posted: Dec 19, 2025
Refuse Services | GovScope