Regional Swimming Pool Maintenance Services for the Hampton Roads Area

Amendment / Modification

• The proposal due date for solicitation N4008523R2897 has been extended.

• The new proposal due date is Tuesday, 13 May 2025, at 2:00 PM EST.

• Solicitation N4008523R2897

• The deadline for proposal submissions has been moved to May 13, 2025.

Amendment / Modification

This amendment (0007) to solicitation N4008523R2897 is issued to extend the proposal due date until further notice due to a timely pre-award protest.

• The proposal due date is extended.

• The proposal due date has been extended. Offerors are advised to monitor for further updates regarding the new due date.

Amendment / Modification

This amendment (0006) to solicitation N4008523R2897 makes the following key changes:

• Revised Section C, Annex 1503040 - Pools, and Section J, Attachment J-1503040: Specific details of these sections have been updated.
• Deletion/Revision of Multiple Clauses: Various clauses within the solicitation have been modified or removed.
• Proposal Due Date Extension: The proposal due date has been extended to Friday, March 14, 2025, at 2:00 PM EST.
• Added Clause: The full text of FAR clause 52.244-6, SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2024), has been added.
• Deleted Clauses: The following clauses have been deleted:
  • 52.222-21, Prohibition Of Segregated Facilities (APR 2015)
  • 52.222-26, Equal Opportunity (SEP 2016)
  • 52.244-6, Subcontracts for Commercial Products and Commercial Services (JUN 2023)
• Added Clause in Section K: FAR clause 52.204-8, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025), has been added by full text.
• Deleted Clauses in Section K: The following clauses have been deleted:
  • 52.204-8, Annual Representations and Certifications (MAY 2022)
  • 52.222-22, Previous Contracts And Compliance Reports (FEB 1999)
  • 52.222-25, Affirmative Action Compliance (APR 1984)
• Deleted Clause in Section L: 52.222-24, Preaward On-Site Equal Opportunity Compliance Evaluation (FEB 1999) has been deleted.

Sections C, J, and various contract clauses throughout the solicitation have been affected. Specific clauses added or deleted are detailed above.

The proposal submission deadline has been extended to Friday, March 14, 2025, at 2:00 PM EST. Bidders should review all updated and deleted clauses to ensure their proposals remain compliant.

Forms / Attachments / Pricing Sheets

This document, Section J, lists and describes the attachments, exhibits, and other documents relevant to the opportunity. It serves as a table of contents for supplementary information provided to potential bidders.

• Attachment J-1503040-01: Definitions and Acronyms (e.g., CPR definition provided).
• Attachment J-1503040-02: References And Technical Documents (e.g., NAVMED P-5010-4, UFC 3-230-02, OPNAVINST 5100.23, 29 CFR Part 1910.1200).
• Attachment J-1503040-03: Pool Facility Inventory (references an Excel spreadsheet).
• Attachment J-1503040-04: Contractor Daily Report form.
• Attachment J-1503040-05: Seasonal Start-Up/Shutdown and Off-Season Maintenance procedures for pools.
• Attachment J-1503040-06: Off-Season Maintenance (Minimum Requirements) with frequencies.
• Attachment J-1503040-07: Pool Schedule detailing current periods of operation for various pools (Oceana, Dam Neck, Yorktown).
• Attachment J-1503040-08: Pool Days and Hours for Norfolk Naval Shipyard and Little Creek Amphibious Base.
• Attachment J-1503040-09: Historical Data, including facility numbers and descriptions of past work (e.g., pool liner replacement, ladder mount replacement).

These attachments provide critical details regarding the scope of work, operational requirements, maintenance procedures, and specific facility information related to pool operations. Bidders should review these documents to fully understand the requirements and expectations for performing services.

Form / Attachment / Pricing Sheet

This document, "Attachment J-1503040-03 Pool Inventory," provides a detailed inventory of pool-related equipment and facilities across multiple locations. It serves as a reference for potential bidders to understand the existing assets and infrastructure associated with the opportunities.

Cheatham Annex:

• Lists circulating pool water pumps, chemical feed controls, chemical feed pumps, and swimming pool filters.
• Includes manufacturer, model, and installation dates for key equipment.

Little Creek:

• Details equipment for Gator Pool, Wading Pool & Splash Park, and Westside Pool.
• Includes quantities and descriptions for items such as chlorine feeders, CO2 feeders, pumps, filters, ADA lifts, pool ladders, slides, and pool covers.
• Specifies pool types and capacities (gallons).

Oceana:

• Covers Aeropalms Water Park and Feet Wet Pool.
• Lists slide pumps, sand filters, chlorinators, CO2 feeders, pool ladders, lifeguard stands, slides, and motors.
• Notes that slide motors are to be removed and winterized seasonally and that chlorine/CO2 tanks are rented for Feet Wet Pool.

Norfolk Naval Shipyard:

• Details equipment for Scott Center Swimming Pool, including sand filters, chlorine feeders, CO2 feeders, pool ladders, lifeguard seats, and automatic pool cleaners.
• Includes information on the Bathhouse structure.

Dam Neck:

• Lists equipment for the Indoor Swimming Pool, such as motors, chlorinators, CO2 feeders, chlorine tanks, ADA lifts, and ladders.
• Includes floating cabinets/ISOPODS with float tanks, a therapy pool, hot tub, and cold tub.

This inventory provides crucial details about the existing pool facilities and equipment that may be relevant to maintenance, repair, or operational requirements of the opportunity. Bidders should review this attachment to understand the scope of potential work, the types of equipment involved, and the locations of these facilities.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for managing, operating, and maintaining training pools located at various naval facilities in Virginia. The goal is to ensure the pools and their associated equipment are kept in proper condition and operation throughout the year, including during operational and non-operational periods.

• Recurring Work: Primarily focuses on pool operator maintenance, including water treatment, seasonal start-up, seasonal shutdown, and off-season maintenance. This ensures water quality is maintained at acceptable levels and facilities are prepared for use or closure.

• Non-Recurring Work: May be ordered as needed, with specific locations and types of work to be defined in each order.

• Pools and operations must meet requirements for both operational and non-operational periods.

• Pool facilities and equipment must be in proper condition and operation.

• All repair work must be accurately identified and reported.

• Reports must be accurate, complete, and submitted within required timeframes.

• Water quality must be continuously maintained during pool operation.

• The work covers training pools at Norfolk Naval Shipyard (Portsmouth, VA), Little Creek Naval Amphibious Base (Virginia Beach, VA), Oceana Naval Air Station (Virginia Beach, VA), Dam Neck Annex (Virginia Beach, VA), and Yorktown Naval Weapon Station/Cheatham Annex (Yorktown, VA).

• Personnel must possess required qualifications, technical knowledge, and experience.

• Personnel must receive bloodborne pathogen training and be enrolled in local programs.

• Hazard communication training and appropriate chemical storage practices are required.

• The contractor shall provide all necessary chemicals for water treatment.

• Applicable regulations include NAVMED P-5010-4, local/state environmental requirements, Navy safety requirements, and UFC 3-230-02.

• Daily reports detailing completed work are required by 8:00 am to the COR.

Amendment / Modification

• This amendment (0005) extends the proposal due date for solicitation N4008523R2897 until further notice.

• The extension is due to the agency being in receipt of a pre-award protest.

• The proposal due date is affected.

• The deadline for proposal submissions has been extended. Offerors should await further notice regarding the new due date.

Amendment / Modification

This amendment (0004) to Solicitation N4008523R2897 addresses proposal inquiries and responses. Key changes and clarifications include:

• Pool Locations: Attachment J-1503040-03 provides building numbers for all pool locations. For restricted sites, the contractor will be escorted.
• Water Chemistry Responsibility: The contractor is responsible for maintaining pool water chemistry, balancing, and systems, as indicated by performance standards in Section C, Annex 1503040 (Pool Operator Maintenance and Water Treatment). This includes daily service or minimum full responsibility for chemical balance.
• Water Quality Maintenance: The contractor must continuously maintain swimming pool water quality per NAVMED P-5010-4 standards during pool operations. This includes managing chemicals daily and performing more frequent visits than just Mondays.
• Service Frequency: Service for the Dam Neck indoor pool is year-round. Seasonal start-up/shutdown and off-season maintenance are detailed in Attachment J-1503040-05. Analysis reports are submitted monthly.
• Vacuuming: The contractor is responsible for vacuuming pools as listed in Section J, Attachment J-1503040-05.
• Personnel: The Quality Manager or designated alternate may be the same person as the SSHO.
• Repairs: The contractor will notify the Government for work above recurring work limitations, following specified sections of the PWS.
• Contract Type: This is a performance-based contract.
• Incumbent Contractor: Mechanical Resources, Inc. (Contract N4008519D9033).

Various sections of the solicitation, including Section C (Performance Work Statement), Section F (Specifications), and Section J (Attachments), are clarified or modified by these responses.

This amendment incorporates clarifications that may affect bidder understanding of requirements, particularly regarding pool maintenance, water quality, and contractor responsibilities. Bidders should review these Q&As carefully to ensure their proposals accurately reflect the scope of work.

Amendment / Modification

• This amendment incorporates a revised Section J, Attachment J-1503040.

• The proposal due date has been extended.

• Section J, Attachment J-1503040

• The proposal due date is extended from Thursday, August 01, 2024, at 2:00 PM EST to Wednesday, August 07, 2024, at 2:00 PM EST.

Forms / Attachments / Pricing Sheets

This document, Section J, lists the "Documents, Exhibits, and Other Attachments" for the opportunity. It serves as a table of contents for all supplementary materials provided by the government. Bidders should use this list to identify and access all relevant documents required for proposal preparation.

• Attachment Number and Title: A comprehensive list of all attached documents, including:
  • J-1503040-01: Definitions and Acronyms
  • J-1503040-02: References And Technical Documents
  • J-1503040-03: Cheatham Annex, Little Creek, Oceana, Norfolk Naval Shipyard, Dam Neck Facility Inventories
  • J-1503040-04: Daily Report Form
  • J-1503040-05: Seasonal Start-Up/Shutdown and Off-Season Maintenance Procedures
  • J-1503040-06: Off-Season Maintenance (Minimum Requirements)
  • J-1503040-07: Pool Schedule
  • J-1503040-08: Pool Days and Hours

This attachment is critical for bidders as it directs them to all other necessary documentation. Understanding the scope and content of each listed attachment is essential for accurately assessing requirements, developing a compliant proposal, and understanding operational details such as maintenance, schedules, and facility inventories.

Amendment / Modification

This amendment (0002) to Solicitation N4008523R2897 incorporates the following:

• The site visit log-in sheet.

• A revised Section C, Annex 1503040 - Facility Investment.

• A revised Section F, 1503040 - Pools Deliverables.

• Responses to proposal inquiries.

• Section C, Annex 1503040 - Facility Investment (revised).

• Section F, 1503040 - Pools Deliverables (revised).

• The document also includes responses to vendor questions regarding:

  • Clarification timeframe.
  • Pool inspection opportunities (site visit conducted 25 July 2024).
  • Definition of "pressure washing pool surfaces".
  • Understanding effort for paragraph A.3.g in J-1503040-05.
  • Contractor commencement date.
  • Location of "MIL-HDBK 1037/1" document.

All other terms and conditions remain the same. No specific impact on proposal deadlines or evaluation factors is noted beyond the inclusion of these clarifications and revised documents.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Solicitation Title: Regional Swimming Pool Maintenance and Repair Services for the Hampton Roads Area. It records the names, positions, and organizations of attendees.

• Names of attendees
• Their positions
• Their affiliated organizations
• Date of the site visit: 07/25/2024

This sign-in sheet indicates attendance at a site visit, which may be a mandatory or recommended step for potential bidders. It can help identify other interested parties and confirm participation in site-specific information sessions.

Amendment / Modification

This amendment (0001) to Solicitation N4008523R2897, "Regional Swimming Pool Maintenance Services for the Hampton Roads Area," incorporates the following changes:

• Revised Section L.5 Site Visit: The site visit details have been updated.

• Extended Proposal Due Date: The proposal due date has been extended to Thursday, August 1, 2024, at 2:00 PM EST.

• Section L.5 Site Visit

• Proposal due date

The proposal submission deadline has been extended. Offerors must acknowledge receipt of this amendment. All other terms and conditions remain the same.

Forms / Attachments / Pricing Sheets

This document, "Management and Administration," is a collection of various forms and attachments related to the contract. It serves to provide standardized documentation for administrative, operational, and safety-related aspects of the contract.

The document contains numerous attachments, each with a specific purpose:

• Definitions and Acronyms (J-0200000-01): Provides definitions for terms and acronyms used throughout the contract documentation.
• Wage Determinations (J-0200000-02): Outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.
• Directives, Instructions, and References (J-0200000-03): Lists applicable federal regulations, DoD directives, FAR clauses, and NAVFAC/NAVSHIPYDNORINST documents relevant to the contract.
• Invoice Form (J-0200000-04): A standardized form for submitting invoices.
• Forms (J-0200000-05): A collection of specific operational and reporting forms, including:
  • Service Interruption Request
  • Crane Operating Checklist for Critical Lifts
  • Contractor Incident Report System (CIRS)
  • Crane and Rigging Gear Accident Report
  • Crane and Rigging Gear Near Miss Report
  • Monthly On-Site Labor Report (Recurring and Non-Recurring Work)
  • Process Material Log Sheets
  • Contractor Hazardous Material Inventory Log (EPRCA)
  • VOC/HAP Tracking Form
  • Discharge/Flush Authorization Form
  • Transfer, Handling and Storage Procedure Inspection Form
• Service Provider Information (J-0200000-06): Details regarding service provider interface and data.
• Asset Information (J-0200000-07): Information and field lists for asset tracking within MAXIMO.
• NAVFAC Maximo Data Reporting (J-0200000-08): Guidance on reporting work order, asset, and condition assessment data.
• NAVFAC Maximo System Access Procedures (J-0200000-09): Procedures for obtaining access to the NAVFAC MAXIMO system.
• Installation Spill Prevention, Control, and Countermeasure Plan (J-0200000-10): Plan for preventing and responding to spills.
• Installation Spill Control Plan (J-0200000-10-01): Specific spill control procedures.
• Asbestos Check Off List (J-0200000-11): Checklist for reviewing asbestos removal plans.
• Solid Waste Management NNSY (J-0200000-12): Guidelines for solid waste management.
• Contractor Self-Performance Certification & Notification of Subcontracting Form (J-0200000-13): Form for reporting subcontracting information.
• Corporate Experience Data Sheet (J-0200000-14): Form for providing corporate experience details.
• Past Performance Questionnaire (PPQ) (J-0200000-15): Questionnaire for evaluating past performance.
• Exhibit Line Item Numbers (ELINs) (J-0200000-16): Reference to an Excel spreadsheet for ELINs.

This document provides essential administrative, procedural, and regulatory information that bidders must understand to comply with contract requirements. It includes details on wage rates, safety procedures, reporting requirements, and various forms that will be used throughout the contract lifecycle. Bidders should review these attachments to ensure they can meet all stipulated administrative and operational obligations.

Form / Attachment / Pricing Sheet

This document, "Attachment J-0200000-16 ELIN Clean.xlsx", provides detailed Exhibit Line Item Numbers (ELINs) for pricing recurring and non-recurring work across the base period and five option periods for Solicitation/Contract # N40085-23-R-2897. It serves as a pricing breakdown for potential bidders.

• Base Period: Details recurring work (Line Item 0001) and non-recurring work (Line Item 0002) for training pools at various Naval facilities including Norfolk Naval Shipyard, Little Creek Amphibious Base, Oceana Naval Air Station, Dam Neck Indoor Pool, and Yorktown/Cheatham Annex Pool. Non-recurring work includes unit-priced labor, equipment, and material costs that must be negotiated.
• Option Periods (1-5): Similar breakdowns for recurring and non-recurring work are provided for each option period (Exhibits B through F). The quantities for recurring work in the 5th Option Period are reduced (6 MO vs. 12 MO in earlier periods).
• Non-Recurring Costs: For non-recurring work, ELINs specify unit-priced labor, equipment, and material costs. Some items are marked as "MUST BE NEGOTIATED BY KO" (Contracting Officer).

This attachment is crucial for bidders to understand the cost structure and pricing requirements for the opportunity. It outlines the specific line items, quantities, and types of work (recurring vs. non-recurring) across all potential performance periods. Bidders must use this information to formulate their pricing proposals, paying close attention to items requiring negotiation.

Forms / Attachments / Pricing Sheets

This document, "DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS TABLE OF CONTENTS," lists and describes various attachments related to the opportunity. These attachments provide detailed information crucial for understanding the scope of work, requirements, and operational details.

• Attachment J-1503040-01: Definitions and Acronyms: Provides definitions for terms and acronyms used in other documents.
• Attachment J-1503040-02: References And Technical Documents: Lists relevant references and technical documents, such as NAVMED P-5010-4 (Swimming Pools and Bathing Places) and 29 CFR Part 1910.1200 (Hazard Communication).
• Attachment J-1503040-03: Cheatham Annex, Little Creek, Oceana, Norfolk Naval Shipyard, Dam Neck: This is a comprehensive inventory of pool facilities, equipment (pumps, filters, chemical feeders, etc.), and associated structures (bathhouses, water features) at various locations.
• Attachment J-1503040-04: Daily Report: A template for contractors to report daily work performed, safety information, and equipment/material status.
• Attachment J-1503040-05: Seasonal Start-Up/Shutdown and Off-Season Maintenance: Details the procedures and requirements for opening, closing, and maintaining pool facilities throughout the year, including specific tasks for different locations.
• Attachment J-1503040-06: Off-Season Maintenance (Minimum Requirements): Outlines the minimum monthly and weekly maintenance tasks required during the off-season.
• Attachment J-1503040-07: Pool Schedule: Provides current periods of operation for various pools, including specific hours and seasonal opening/closing dates.
• Attachment J-1503040-08: Pool Days and Hours: Lists specific dates and times of operation for pools at Norfolk Naval Shipyard and Little Creek Amphibious Base.

These attachments are critical for bidders to fully understand the scope of services required, the existing infrastructure, operational requirements, and maintenance obligations. They provide the detailed specifications and context necessary for developing accurate proposals and understanding the day-to-day operational demands of the opportunity.

Form / Attachment / Pricing Sheet

This document, Section F - Deliveries and Performance, outlines the specific deliverables required under the contract, including their submission dates, distribution, and frequency. It serves as a critical reference for vendors to understand their post-award obligations.

• Deliverable Titles: A comprehensive list of required items, such as reports (e.g., Sign-in Sheets, Status of Deliverables, Accident Reports, Monthly Labor Reports), plans (e.g., Quality Management Plan, Environmental Protection Plan), certifications, and data files (e.g., Pipe Delimited Flat-File).
• Submission Dates: Specifies when each deliverable is due, ranging from "prior to contract start" to "within X days of event" (e.g., accident, award, changes) and recurring frequencies (e.g., weekly, monthly, annually).
• Distribution: Identifies the recipients of each deliverable, primarily the KO (Contracting Officer) and COR (Contracting Officer's Representative), with some requiring additional distribution to entities like the Command Security Manager or specific government codes.
• Frequency: Details how often each deliverable must be submitted (e.g., As required, Monthly, Daily, Annually).

This document is essential for bidders to understand the post-award performance expectations and reporting requirements. It details the specific outputs and documentation that will be required throughout the contract period, influencing resource allocation, project management, and overall compliance. Bidders should review this section carefully to assess their capability to meet these delivery and performance standards.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for managing, operating, and maintaining training pools and other facility support-related services.

• Pool Operations: Management, operation, and maintenance of training pools located at various Navy installations including Norfolk Naval Shipyard, Little Creek Naval Amphibious Base, Oceana Naval Air Station, Dam Neck Annex, and Yorktown Naval Weapon Station/Cheatham Annex.

• Pool Maintenance: Includes recurring work such as water treatment, seasonal start-up and shutdown, and off-season maintenance to ensure pools are in proper condition and operation.

• Non-Recurring Work: May be ordered for specific tasks not covered under recurring work, utilizing DoD FedMall or task orders.

• Other Facility Support: Covers activities not otherwise defined under Facility Services, specifically for pools not funded through MWR.

• Pools and facilities must meet operational and non-operational period requirements.

• Pool facilities and equipment must be in proper condition and operation.

• Water quality must be continuously maintained at acceptable levels.

• All repair work must be accurately identified and reported.

• Reports must be accurate, complete, and submitted on time.

• The period of performance is ongoing throughout the year for recurring work.

• Specific locations are detailed for each Navy installation.

• Personnel: Must possess required qualifications, technical knowledge, and experience. Personnel shall receive bloodborne pathogen training and be enrolled in local programs. Hazard communication training and appropriate pool chemical storage practices are required.

• Certifications and Training: Proof of all certification and training requirements must be submitted.

• References: Applicable regulations include NAVMED P-5010-4, UFC 3-230-02, and local/state environmental and Navy safety requirements.

• Reporting: Daily reports detailing completed work are required by 8:00 am to the PAR. Water quality test reports are also required.

Solicitation / RFP / RFQ

This solicitation is for Facility Investment for Regional Swimming Pool Maintenance and Repair Services at multiple Navy installations including Norfolk Naval Shipyard, Little Creek Naval Amphibious Base, Oceana Naval Air Station, Dam Neck Annex, and Yorktown Naval Weapon Station/Cheatham Annex. The contract will be a Firm-Fixed Price, Indefinite Delivery/Indefinite Quantity (IDIQ) type with recurring and non-recurring services.

• The scope of work involves maintenance and repair services for swimming pools.

• The contract will be performance-based, incorporating performance-based specifications by reference.

• Specific details on work areas, tasks, and deliverables are expected to be found in Section C and its annexes.

• Contract Type: Firm-Fixed Price, Indefinite Delivery/Indefinite Quantity (IDIQ).

• Contract Term: Base Period of 12 months, with five (5) option periods, not to exceed a total of 66 months.

• Minimum Guarantee: The recurring price portion of the base year.

• Estimated Value: The NAICS code is 561790 with a small business size standard of $9,000,000.00.

• Proposal Submission Deadline: July 18, 2024, at 2:00 PM local time.

• Proposals must be submitted via commercial carrier (e.g., Federal Express) to NAVFAC MID-ATLANTIC.

• Hand-carried, electronic, or mail via USPS submissions will NOT be accepted.

• Evaluation Criteria: Lowest price technically acceptable (LPTA) basis. Proposals must be rated "ACCEPTABLE" under Factors 1, 2, 3, and 4 (Technical Approach/Management, Corporate Experience, Safety, Past Performance) to be considered for award.

• Questions Deadline: At least 10 days before the proposal due date, submitted via email to darlene.h.tucker.civ@us.navy.mil.

• This procurement is a 100% Small Business Set-Aside.

• Service Contract Act (SCA) wages are included.

• Bid Guarantee/Bonding Requirements are NOT required.

• Access to installations requires enrollment in the Defense Biometric Identification System (DBIDS).

• Technical proposals, including revisions, will be incorporated into the contract upon award.