Z--Rehab Office Building - WV

Amendment / Modification

This document is Amendment 0001 to Solicitation 140FC226R0006, effective March 9, 2026. It includes:

• Acknowledgment of receipt of the amendment is required.

• The solicitation is extended.

• Offers must acknowledge receipt of this amendment prior to the specified hour and date.

• The "Rehabilitate Office Building" requirement is noted.

• Amendment one includes attached Q&A, a summary of abatement work, and lead survey results and diagrams.

• The solicitation itself (140FC226R0006) is affected.

• Q&A, summary of abatement work, and lead survey results/diagrams are attached.

• The deadline for offer receipt is extended. Bidders must acknowledge receipt of this amendment.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the work required for lead paint removal and associated tasks.

• Removal of lead paint from specified interior and exterior locations.

• Removal of the top 6 inches of soil around the house perimeter to a distance of 4 feet from the foundation.

• Removal and replacement of 4 basement windows and trim.

• Removal and replacement of 1 basement door and trim.

• Application of encapsulating primer and paint to basement interior brick walls (approx. 51 linear feet by 7.5 feet high).

• Items 1-3 of lead paint removal require repainting with latex paint.

• Item 4 (soil removal) requires replacement with imported topsoil, followed by fertilizing, seeding, and mulching.

• Not explicitly stated in this section, but refers to attached sketches in the Appendix for the house floor plan.

• Furnish all labor, materials, equipment, and incidentals necessary to complete the work according to specifications.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation.

• Lead Paint Records: The owner has provided survey and abatement records in attachments in response to a question about lead paint use and abatement.
• OSHA Compliance: The owner has stated there are no additional rules or regulations beyond OSHA 29 CFR 1926.62. This includes requirements for minimal outdoor disturbance, minimal protection/safety actions, Tyvek suits, half masks, and wet cleanup (no blowers).
• Roof Replacement: The owner will not accept cost estimates for a new peaked roof as an alternative to replacing the existing flat roof. Bidders should not submit cost estimates for this.
• Clapboard Siding: Clapboard siding is confirmed as the existing sheathing. It must be replaced with clapboard siding in all locations for consistency, especially where chimneys are removed. Bidders must provide a unit price per square foot for clapboard sheathing replacement.
• Color Selection: The station requires contractors to provide a color palette. Bidders must detail which colors are included in the base proposal cost and which will incur additional costs on a per square foot basis.

These clarifications confirm specific material requirements (clapboard siding), safety protocols (OSHA compliance), and submission details (color palette pricing). Bidders should incorporate this information into their proposals and cost estimates.

Forms / Attachments / Pricing Sheets

This document contains the results of a sequential report of lead paint inspection conducted on August 25, 2000, for the U.S. Fish and Wildlife Service at White Sulphur Springs National Fish Hatchery, Quarters #2. It details lead paint readings taken from various locations within the property.

• Inspection Date: August 25, 2000
• Abatement Level: 1.0
• Report Number: S#01677
• Total Readings: 176
• Data Presented: For each reading, the document lists the Room, Wall, Structure, Location, Member, Condition (Cond), Substrate, Paint Color, Lead concentration (in ug/cm²), and Mode.
• Locations: Readings were taken in various rooms including Bedrooms (1-4), Bathrooms (1-2), Breezeways, Stairways, Foyers, Kitchens, Sitting Rooms, Laundry Rooms, BR 6, Basement, and Exterior areas.
• Lead Soil Analysis Report: A separate section details lead soil analysis results from METS Laboratories, with sample IDs (e.g., Soil 01-Q2 North Elevation) and total lead concentrations in ug/g and ppm.
• Diagrams: Hand-drawn diagrams illustrate the layout of "Exterior Q2," "1st Fl Q2," and "2nd Fl Q2," indicating locations of soil samples and other features.

This document provides critical data on the presence and concentration of lead paint and lead in soil at the specified property. Bidders involved in lead abatement, environmental remediation, or renovation projects at this location would need to consult these findings to understand the scope of work, potential hazards, and necessary mitigation strategies.

Statement of Work (SOW)

To eliminate water leakage, improve durability, weather resistance, and appearance of the exterior envelope of the building at White Sulphur Springs National Fish Hatchery.

• Demolish and remove two center chimneys below roof sheathing level and the northeast chimney down the side of the building.

• Remove and dispose of existing membrane roofing, siding, trim, downspouts, and associated materials.

• Repair or replace damaged sheathing and framing, including up to 3 feet laterally on both sides of the northeast chimney.

• Install new EPDM flat roofing and architectural asphalt shingles (Owens Corning Tru Definition Duration, Estate Gray).

• Install new exterior wall vapor barrier (Tyvek Commercial Wrap or approved equal).

• Install new siding (premium grade lap vinyl, minimum .046" thickness, 30+ year warranty, color to be determined by station), trim, soffit, fascia, and flashing.

• Reinstall vent covers, gutters, and downspouts per original configuration.

• Work includes limited water damage repair in the area of the northeast chimney.

• Work must be completed within 120 calendar days from contract award.

• Work hours are 7:00 a.m. to 4:00 p.m. Monday through Friday (Federal Holidays excluded).

• Location: White Sulphur Springs National Fish Hatchery, 1087 Main Street E, White Sulphur Springs, WV 24986.

• Warranty of the work performed shall last 2 years after project completion.

• Contractor must coordinate all disruptive work with the COR at least 48 hours in advance.

• Occupants will remain in the building during construction; contractor must ensure safe ingress/egress and maintain emergency access routes.

• All work must comply with Federal, State, and Local regulations (including EPA and OSHA).

• Contractor is responsible for all material deliveries and debris removal and disposal offsite.

• Measurements and quantities must be confirmed by a site visit.

• Final layout and finish color(s) for vinyl siding shall be reviewed and approved by the COR.

• Quoters must provide evidence of working with vinyl siding, asphalt shingle roofing, and EPDM roofing.

• Site visits are highly recommended.

• Material data sheets for all products.

• Details of water-tight transition from EPDM to shingle roofing.

• Findings of any water damage including costs to repair.

• Construction schedule.

• Manufacturer warranties.

• Installer certifications.

• Work safety plan.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (Request for Proposal - RFP) for the "Rehabilitate Office Building" project. The U.S. Fish and Wildlife Service requires building renovations at the White Sulfur Springs National Fish Hatchery in White Sulfur Springs, WV. This announcement constitutes the sole solicitation; no separate written solicitation will be issued.

• Rehabilitation of an office building.

• The anticipated performance period is three months after weather conditions are suitable.

• This is a 100% Small Business set-aside.

• The contract will be a firm-fixed-price contract.

• The estimated magnitude of the construction project is between $100,000 and $250,000.

• Site Visit: Scheduled for March 31, 2026, at 10:00 AM ET at the White Sulphur Springs National Fish Hatchery.

• Solicitation Questions Due: April 7, 2026, before 5:00 PM ET.

• Proposals Due: April 14, 2026, before 3:00 PM ET.

• Submission Method: E-mail proposals to christine_beauregard@ios.doi.gov.

• Evaluation Criteria: Award will be made on a Best Value Trade Off basis. Evaluation factors include preliminary schedule of events, past performance (three projects within the last five years), and price. Combined factors other than price will be evaluated at 51% of the proposed value.

• This acquisition is a 100% Small Business set-aside.

• Offerors must be registered in the System for Award Management (SAM) as an active vendor by the time an award decision is necessary.

• The NAICS code is 236220 (Roofing Contractors).

• Performance Period: 05/01/2026 to 07/31/2026.

• Payment Bond required if construction costs exceed $35,000.

• Performance and Payment Bonds required if construction costs exceed $150,000.

• Proof of insurance is required within five (5) calendar days after receipt of award.

• Electronic invoicing via the Invoice Processing Platform (IPP) is required.

Form / Attachment / Pricing Sheet

This document is a "Past or Present Performance Survey" form. It is designed to collect detailed information about a company's past and current contracts and subcontracts. This information is typically used by government agencies to assess a bidder's past performance as part of the evaluation process for new opportunities.

• General Business Information: Includes company name, address, date established, president/vice president names, Dun & Bradstreet number, and business structure (e.g., Partnership, Separate entity).
• Contracts/Subcontracts Completed or in Progress: This section requires detailed information for up to three contracts. For each contract, bidders must provide:
  • Contracting Agency or Company
  • Point of Contact and Telephone Number
  • Contract Number
  • Contract/Subcontract Amount
  • Project Title and Location
  • General Scope of Project
  • The bidder's Role (Prime, Joint Venture, Subcontractor) and the work performed
  • Description of any work subcontracted to others
  • Total Amount of Subcontract(s)
  • Period of Performance and Scheduled/Actual Completion Dates
  • Whether the contract was terminated
  • Use of Quality Control and Safety Plans
  • Any Quality Control or Safety Problems encountered and how they were resolved.
• Certification of Past Performance Information: Requires the name, title, signature, and contact information of the person completing the survey.

Bidders must complete this form accurately and thoroughly if it is requested as part of a proposal submission. The information provided will be used to evaluate the company's experience and reliability in performing similar work. Failure to provide complete and accurate information may negatively impact the evaluation of the proposal.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Greenbrier County, West Virginia. It serves as a reference for prevailing wages that must be paid on federal or federally funded construction contracts.

• Lists various construction trades (e.g., Asbestos Worker, Boilermaker, Carpenter, Electrician, Ironworker, Laborer, Plumber, Welder).
• Provides specific "Rates" (base wage) and "Fringes" (fringe benefits) for each classification.
• Includes effective dates for the listed rates.
• Details classifications for Power Equipment Operators and Laborers with specific group definitions.
• References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors) and their applicability.
• Outlines the process for appealing wage determinations.

Bidders must use these prevailing wage rates when preparing their proposals and must ensure compliance during contract performance. Failure to adhere to these wage rates can result in penalties. This document is crucial for accurately estimating labor costs and understanding labor compliance requirements for the opportunity.

Form / Attachment / Pricing Sheet

This document is a "Quote Schedule" for "Exterior Repairs and Upgrades" at the White Sulphur Springs National Fish Hatchery, West Virginia, under the Fish and Wildlife Conservation Office. It is used for vendors to provide pricing for the specified work.

• Item 1: Exterior repairs and upgrades for the building (lump sum).
• Item 2: Cost per 4'x8' sheet for sheathing removal and replacement under siding (unit cost).
• Fields for "Name of Quoter," "By (signature)," "Date," "Address," "Email," and "SAM UEI Number."

This form requires bidders to provide their pricing for the specified exterior repairs and upgrades. It is essential for preparing and submitting a quote for this opportunity.