Remanufacture of B-1 Electro Mechanical Actuator

Solicitation / RFP / RFQ

This solicitation (FA8118-26-R-0012) is for the remanufacture of B-1B Electro-Mechanical Actuators. The acquisition is for supplies and is being conducted as a Request for Proposal (RFP).

• Remanufacture of B-1B Electro-Mechanical Actuators.

• The actuator is described as a component that positions the rudder in flight to trim the yaw of the aircraft, made of aluminum alloy, metal and steel, and electrical components.

• Item Unique Identification (IUID) marking is required.

• Specific NSN: 1680-01-289-2958 RK.

• Associated Document(s) FD20302302177 04 is referenced for line items.

• A 5-year Firm Fixed Price Requirements Type Contract is contemplated, consisting of a 3-year basic period and a 2-year option period.

• The contract is rated under DPAS.

• The estimated total quantity for the 3-year basic period is 36 units (12 per year).

• The estimated total quantity for the 2-year option period is 24 units (12 per year).

• "Over and Above" work is a possibility and will be negotiated.

• Offers will be received until March 24, 2026, at 12:00 PM.

• Proposals will be evaluated based on Price or Cost as the sole evaluated factor.

• The proposal must be compliant with all requirements, terms, and conditions.

• Offerors must provide evidence of qualification in accordance with FAR 52.209-1.

• Proposals will be reviewed for completeness, price reasonableness, and unbalanced pricing.

• The Total Evaluated Price (TEP) will be calculated as the sum of all proposed prices for the base and option periods.

• The Government reserves the right to award without discussions, but may conduct discussions if deemed necessary.

• The acquisition is UNRESTRICTED.

• NAICS Code: 336413

• Size Standard: 1,250 employees.

• Vendors must be previously qualified or submit a Source Approval Request (SAR) package.

• Offerors must submit proposals electronically via DoD SAFE.

• Technical data requests must be sent via email to jessica.vinyard.1@us.af.mil and matthew.churchwell.2@us.af.mil.

• Pricing is anticipated to be based on adequate price competition; certified cost or pricing data may not be required initially.

• Availability of Funds clause (52.232-18) is included.

Form / Attachment / Pricing Sheet

This document, a Data Item Description (DID) titled "Production Surge Plan" (DI-MGMT-80969), provides the format and content preparation instructions for a data product required by a contract. It outlines how a contractor should detail their capability to rapidly accelerate and sustain production in a peacetime acquisition environment.

• Production Rate: Maximum sustainable production rate and a monthly buildup schedule.
• Subcontractor/Vendor Capability: Consideration of their ability to accelerate production/delivery of components.
• Lists of Items: Identification of subcontracted and non-subcontracted items/components, including nomenclature, part number, leadtime, and production buildup of long-leadtime, critical, or pacing items. Subcontractors and vendors must be identified.
• List of Contracts: Identification of Government contracts at the contractor's facility with a production surge provision or potential for surge.
• Impact Analysis: Description of the impact of surging this contract on other Government contracts and the contractor's commercial business.
• Labor Requirements: Identification of additional skilled labor needed.
• Materials: List of strategic/critical materials, precious metals, and potential substitute materials required.
• Production Equipment: List of tooling, equipment, and costs that could increase surge production rate capability or reduce leadtime.

This DID specifies the content and format for a Production Surge Plan. Bidders responding to a solicitation that requires this plan must understand these requirements to prepare a compliant and comprehensive submission. It details the specific data the government expects regarding a contractor's surge capabilities.

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, referencing DFARS 252.211.7003. It outlines the requirements for marking items with Unique Item Identification (UII) in accordance with MIL-STD-130.

• Item Requiring IUID Marking: Details include NSN (1680012892958RK), Noun (ACTUATOR, ELECTRO-ME), Version Number (1), and Marking Method (Tesa Tape).
• Marking Guidance: Recommended Marking Instruction.
• Description/Location: IUID marking instructions and location are specified in TO 16A1-14-55-3 overhaul instructions for this assembly.
• Embedded Items: Section II addresses embedded items, referencing the same NSN.

Bidders should review this checklist to understand the specific IUID marking requirements for the item(s) being procured. This includes the method of marking, guidance, and where to find detailed instructions, which may impact manufacturing, packaging, and delivery processes.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for the remanufacture of Electro-mechanical Actuators (Part Number Y56A, NSN 1680-01-289-2958RK) to return them to a like-new condition.

• Remanufacture Process: Includes disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing actions.

• Materials: Contractor to furnish all materials, support equipment, special tools, and special test equipment. Government Furnished Equipment (GFE) will not be provided.

• Parts Replacement: Specific consumable parts (Switch, Seal, Retaining Ring, Bearing) are listed for 100% replacement. Other components are to be replaced/repaired per applicable Technical Orders (TOs) or OEM specifications.

• Technical Orders (TOs): Work must be accomplished in accordance with applicable TOs and OEM specifications. Changes to TOs require evaluation and written approval from the PCO.

• Quality Assurance: Contractor must maintain a quality system and comply with deficiency reporting procedures. Quality acceptance will be performed by DCMA.

• Supply Chain Risk Management (SCRM): Contractor must develop and implement a SCRM plan, including a Continuity of Operations Plan (COOP), addressing natural and man-made disruptions, foreign influence, and cybersecurity.

• Not explicitly stated in the provided sections, but implies performance at the Contractor's facility.

• Pre-Award Survey (PAS): May be required to evaluate contractor capabilities.

• Initial Production Evaluation (IPE): May be required for early production units.

• Reporting: Data requirements are specified in the Contract Data Requirements List (CDRL). Maintenance and test data sheets must be maintained for five years.

• Government Property: Contractor is responsible for all property except GFE.

• Item Unique Identification (IUID): Marking requirements per MIL-STD-130 must be implemented.

• Surge: Contractor must provide a surge plan to address potential spikes in demand.

• Obsolescence/DMSMS: Contractor must address parts obsolescence and diminishing manufacturing sources.

• Contractor Employees: Must identify themselves as Contractor personnel when interacting with Government personnel.

• Safety and Health: Contractor must comply with all applicable safety and health regulations and report damages exceeding $500,000.

• Cybersecurity: Contractor must develop and implement a cybersecurity plan for supply chain information, referencing NIST SP 800-161 and NIST SP 800-53.

• Specific Technical Orders (e.g., 16A1-14-55-3 for Y56A Actuator Overhaul)

• General Technical Orders (e.g., TO 00-5-1, TO 00-5-3, TO 00-25-260, TO 00-35D-54)

• Air Force Manuals (e.g., AFI 23-101)

• DoD/GSA/Air Force Forms (e.g., DD1348-1A, DD1423, DD1694, SF 364)

• Government Publications (e.g., MIL-STD-130, NIST SP 800 series)

Form / Attachment / Pricing Sheet

This document outlines the reporting requirements for the Commercial Asset Visibility Air Force (CAV AF) system. It provides guidance for contractor technical responsibilities and reporting procedures for Government-owned assets managed by contractors.

• CAV AF System: Mandated primary system of record for daily status of Government-owned assets at contractor repair facilities and Inventory Control Points (ICPs).
• Training: Familiarization training for CAV AF reporting is available and can be requested through the contractor's ICP CAV AF system administrator.
• Contractor Responsibility: Ensuring accurate asset records in CAV AF, daily reporting or within one business day of maintenance actions.
• Reporter Requirements: Assigned reporters must complete System Authorization Access Requests (DD Form 2875) and DoD Information Assurance (IA) CyberAwareness Challenge training.
• Reporting Actions: Specific procedures for "Not-on-Contract" (NOC) transactions, including discrepancy reporting via WebSDR or ROD, and "On Contract" receipt transactions.
• Documentation: Proper use of DD Form 1348-1A for shipping and receipt transactions is detailed. Other forms like DD Form 250 or DD Form 1149 are not authorized for shipment documents on repair contracts.
• Discrepancies: Procedures for reporting transportation and item discrepancies, including the use of Supply Discrepancy Reports (SDRs).
• Contact Information: POCs for CAV AF assistance at Robins AFB, Hill AFB, and Tinker AFB are provided.

This document is critical for any bidder involved in contracts requiring the management and reporting of Government assets. It details the mandatory system (CAV AF), the training and access requirements for personnel, specific reporting procedures for various asset types and transactions, and the documentation required for shipments and discrepancies. Understanding these requirements is essential for compliance and successful contract performance.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing various data items that the contractor is required to submit throughout the life of the contract, including basic years and all option years. It specifies the type of data, submission frequency, and other relevant details for each data item.

• Data Item A001: Commercial Asset Visibility (CAV) Reporting.
• Data Item A002: Contract Depot Maintenance (CDM) Monthly Production Report.
• Data Item A003: Government Property (GP) Inventory Report.
• Data Item A004: Report of Shipping (Item) and Packaging Discrepancy (SF-364).
• Data Item A005: Production Surge Plan (Capability Analysis Plan - CAP).

Each data item has specific instructions regarding submission format (e.g., electronic submission via iRAPT/WAWF, email), frequency (daily, monthly, annually, as required), and content requirements. Specific points of contact and email addresses are provided for submission.

This CDRL outlines the reporting and documentation obligations for the contractor. Bidders should review these requirements to understand the ongoing administrative and reporting tasks associated with the contract, which may impact resource allocation and project management.

Form / Attachment / Pricing Sheet

This document, a Data Item Description (DID) titled "COMMERCIAL ASSET VISIBILITY (CAV) REPORTING" (DI-MGMT-81838), outlines the format and content preparation instructions for data products generated as a specific task requirement within a contract. Its primary purpose is to define the requirements for reporting transactions related to Government-owned reparable assets managed through the Commercial Asset Visibility (CAV) application.

• Format: Transactions are processed via the World Wide Web, with input formats and methodology detailed in the Contract Statement of Work.
• Content: The contractor is required to report various transactions, status code changes, and report types, including:
  • Receipt of Asset (On Contract, Not on Contract, Procurement, "A" Condition, Rotable Pool, Loaned Asset)
  • Inductions
  • Items Awaiting Parts
  • Re-inductions
  • Completions
  • Shipments
  • Bulk Shipments
  • Proof of Shipment
  • Items Beyond Economic Repair (BER)
  • Survey/Scrap Items
  • Reversals
  • Report of Discrepancies
  • Print DD Form 1348's
  • Print Material Movement Documents
  • Print CAV Inventory Labels
  • Print Item Action Reports
  • Print Repair History Reports
  • Print Condition Code Reports
  • Print Awaiting Parts Report
  • Print Proof of Shipment Reports
  • Perform Item Maintenance
  • Print Report of Discrepancies (RODs)
  • Add and Delete Carriers

This DID is crucial for bidders to understand the specific data reporting requirements associated with managing Government assets within the CAV system. It details the types of transactions and reports that will be expected from the contractor, directly impacting the scope of work and the systems/processes needed to fulfill contractual obligations. Bidders should review this document to assess their capability to meet these detailed reporting and inventory management requirements.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for the Contract Depot Maintenance (CDM) Monthly Production Report. It specifies the format, content, and intended use of the data deliverable required from contractors performing depot-level maintenance.

• Report Title: CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT
• Identification: DI-PSSS-81995A
• Content: The report requires data from both the Production Management Specialist (PMS) and the Contractor.
  • Part I: Includes details such as the report's "As of" date, PMS information, Contractor details (name, DoDAAC, CAGE code, contact info), Contract number, Program/Weapon System, Government Item Manager/POC, and detailed item identification (FSC, NIIN, Delivery/Call Order Number, CLIN).
  • Reporting Period Data (Blocks D-O): Covers quantity on contract, reparables received, miscellaneous received, reparables on hand, inducted into work, awaiting parts, quantity produced, serviceables on hand, serviceables shipped, condemned quantities, miscellaneous shipped/condemned, and next month's forecast production.
  • Part II (Production Summary): Required only if the previous forecast was not shipped, the current forecast differs from the scheduled quantity, or production problems are anticipated.
• Format: The report must follow the specified Table I format.
• Due Date: Within 10 business days of the previous month's last calendar date.

This DID outlines the specific reporting requirements for monthly production status on CDM contracts. Bidders should review this document to understand the detailed data they will be required to submit, including the specific metrics, format, and frequency of reporting, which will impact their proposal preparation and ongoing contract performance management.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for a Government Property (GP) Inventory Report. It outlines the format, content, and intended use for a data deliverable required in contracts where the Government furnishes property (GFP) or the contractor acquires property (CAP).

• The report must be in an electronic .xls or .xlsx compatible format.
• Required data fields include:
  • Contract Number
  • Agency or Service Asset Identification Number (GFP Only)
  • Contractor Asset Identification Number
  • Item Description
  • Manufacturer Part Number, Model Number, Serial Number
  • National Stock Number (NSN) (if applicable)
  • Quantity and Unit of Measure
  • Unit Acquisition Cost
  • Unique Item Identifier (if applicable)
  • Asset Location and Sub-Location
  • Type of Government Property (GFP or CAP)
  • Classification of Government Property (e.g., COMSEC, EQP, MAT)
  • Date of Last Physical Inventory
  • Federal Condition Code

This DID specifies a required deliverable for contractors. Bidders should review these requirements to understand the detailed information they will need to track and report regarding government property under the contract. This information is crucial for proposal preparation and contract compliance.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for a "Report of Shipping (Item) and Packaging Discrepancy" (DI-MGMT-80503). It outlines the format and content preparation instructions for data generated by a specific contract task requirement. The report is used by contractors to notify the Government when freight contents do not match shipping documents, supporting adjustments to inventory accounting records and providing a basis for claims.

• Form Used: SF 364 (Report of Discrepancy)
• Purpose: To report shipping discrepancies (shortages, overages, wrong items) or packaging discrepancies.
• Preparation Instructions: Details on how to complete each item of the SF 364 form, including:
  • Identifying the type of discrepancy (shipping or packaging).
  • Providing dates, report numbers, and addresses.
  • Detailing transportation documents, invoices, and contract information.
  • Specifying quantities shipped, received, and the discrepancy.
  • Entering unit prices and total costs for discrepancies.
  • Using discrepancy and action codes.
  • Providing remarks for supplemental information, explanations, or suggested corrective actions.
• Distribution: Approved for public release; distribution is unlimited.

This document is relevant to bidders as it defines a required reporting procedure for discrepancies encountered when receiving Government materiel under defense contracts. Understanding this process is crucial for contractors to accurately report and manage any issues with shipments, ensuring proper accounting and claim procedures are followed.

Form / Attachment / Pricing Sheet

This document, titled "GFP Attachment," provides details regarding Government Furnished Property (GFP) related to a contract award. It lists specific items, their descriptions, and associated acquisition information.

• Non-Serialized Item - Line Number: 0001
  • Item Name: Electro-mechanical Actuator PR FD2030 23 02177
  • Item Description: ACTUATOR TO POSITION THE RUDDER IN FLIGHT TO TRIM THE YAW OF THE AIRCRAFT
  • NSN: 168001289295
  • CAGE Code: 19710
  • Part Number: Y56A
  • Quantity: 60
  • Unit Of Measure: Each
  • Unit Acquisition Cost: 2600.00
  • Use As-Is: true
  • Delivery Date: Duration
  • Time Unit: Delivery Event
• Attachment Date: 2024-05-07

This attachment provides specific details about a Government Furnished Property item, including its part number, description, quantity, and acquisition cost. Bidders should review this information to understand the GFP being provided for the opportunity, which may impact proposal preparation and execution.

Form / Attachment / Pricing Sheet

This document provides a detailed item description for a specific component, likely for procurement or inventory purposes.

• NSN: 1680012892958RK
• Noun: ACTUATOR, ELECTRO-ME
• Item Function: Actuator to position the rudder in flight to trim the yaw of the aircraft.
• Item Material: Aluminum alloy, metal and steel, and electrical components.
• Dimensions: Length (18.4300 in), Width (2.0000 in), Height (2.5100 in), Weight (15.7000 lb).
• Criticality Code: X
• Demilitarization Code: B
• Security Code: U
• CAGE Code: 19710
• Reference Number: Y56A
• TO Number: 16a1-14-55-3
• Mix Code: ELG
• ES Code: CX
• Safety Critical Screw Threaded Component: Indicated (checkbox checked).
• Statement of Helium Content: 0

This document provides technical specifications and identifying information for a component. Bidders may need to use this information to confirm they can supply the exact item, understand its technical requirements, or incorporate it into their proposals if it's a specified part of a larger system being procured.

Form / Attachment / Pricing Sheet

This document outlines specific packaging requirements for items related to the opportunity. It details compliance with international regulations for wood packaging material (WPM) to prevent the spread of invasive species, such as the pine wood nematode. It specifies that WPM must be debarked and either heat-treated or fumigated, with certification and marking required.

• WPM Compliance: Adherence to UN-implemented restrictions and ISPM 15 standards.
• Material Requirements: Use of debarked wood, heat-treated (HT) material (56°C for 30 minutes).
• Coded Data Table: Provides specific details for packaging, including unit weight, dimensions (length, width, depth), cube, and OPI.
• Marking Requirements: Specifies compliance with MIL-STD-129 for shipping and storage markings, and additional requirements for shipping containers, potentially including unit serial numbers, OEM names, or model numbers as per AFMC Form 158.

This document is crucial for bidders to understand the exact packaging and marking standards that must be met for the items being procured. Failure to comply with these requirements could lead to rejection of goods or other contractual issues. Bidders must ensure their proposed packaging solutions align with these specifications, particularly concerning WPM regulations and MIL-STD-129 marking.

Other / Unclassified

This memorandum establishes Qualification Requirements (QR) for a large number of items managed by the 848th Supply Chain Management Group. The QR is effective until June 19, 2024, and was previously synopsized on SAM.gov on April 29, 2022. The document serves as a placeholder within the PRPS system for QR activity related to National Item Identification Numbers (NIIN) or Purchase Instrument Line Items (PILI).

This document is relevant to potential bidders as it outlines the qualification requirements for specific commodity critical safety and critical application items. It indicates that the Justification for Qualification Requirements (signed), the QR itself (RQR-848), and a Master Item List are available through this post. Bidders should review these attached documents to understand the qualification criteria for the items they intend to bid on.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, provides "Transportation Data for Solicitations." It outlines specific transportation provisions, clauses, and funding information relevant to a procurement. It serves to inform potential bidders about the required shipping terms (F.O.B. Origin or Destination), transportation clauses (e.g., FAR 52.247-29, 52.247-53), and vendor responsibilities regarding shipping instructions and DCMA coordination.

• F.O.B. Terms: Specifies whether the terms are Origin or Destination.
• Transportation Provisions/Clauses: Lists relevant Federal Acquisition Regulation (FAR) citations and emphasizes the need to contact DCMA Transportation for shipping instructions, especially for FOB Origin, Foreign Military Sales (FMS), and FOB Destination OCONUS/Export movements.
• Transportation Funds Information: Details account codes and funding sources.
• Item/Ship To(s): Identifies National Stock Numbers (NSNs) or Pseudo NSNs, Purchase Instrument Line Item Numbers, and ship-to addresses.
• Contact Information: Provides contact details for transportation-related inquiries.

This form is crucial for bidders to understand the shipping responsibilities and requirements associated with the opportunity. It highlights the necessity of coordinating with DCMA for shipping instructions and compliance with specific transportation clauses. Failure to adhere to these instructions may result in additional vendor expenditures. Bidders should pay close attention to the F.O.B. terms and any specific vendor transportation instructions mentioned.