Remanufacture of Electro-mechanical Linear Actuator

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, generated to ensure compliance with DFARS 252.211-7003. It outlines the requirements for marking items with IUID.

• Item Requiring IUID Marking: Details for a specific item including NSN (1680013687808RK), Noun (ACTUATOR, ELECTROMEC), Initiator, Commercial Phone, CAGE/Reference Number (81205/DAA3116P419-325), and Version Number (2).
• Marking Requirements: Specifies that marking must be performed according to the latest version of MIL-STD-130. Recommended Marking Instruction, Data Label marking type, and Tesa Tape marking method are indicated.
• Description/Location: States that IUID marking instructions are in Appendix of TO 16A1-2-6-3.
• Embedded Items: Section II is for details on embedded items, but no specific information is provided in this section.

Bidders should review this checklist to understand the IUID marking requirements for the item(s) being procured. This includes the specific standards, methods, and locations for marking, which may impact manufacturing, packaging, and delivery processes. The reference to MIL-STD-130 and TO 16A1-2-6-3 indicates specific technical requirements that must be met.

Solicitation / RFP / RFQ

This solicitation is for the "Remanufacture of Electro-mechanical Linear Actuator." The government is procuring these services to restore end items to a "like-new" condition.

• Remanufacture of Electro-mechanical Linear Actuators.

• Furnish all material, plant facilities, labor, parts, equipment, and expertise necessary for the remanufacture.

• Accomplish all necessary packing and preservation and packaging.

• Work shall be completed in accordance with specified requirements, including attachments.

• Item Unique Identification (IUID) marking is required.

• Buy American Act/Balance of Payments Program compliance is required.

• Contractor shall comply with ISO 9001-2015 quality standard.

• This is a 5-Year Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Period of Performance is TBD, with a 5-year ordering period.

• The contract is a "Total Small Business Set-Aside."

• Offers will be received until 3-AUG-2026 at 1:00 PM.

• Proposals will be evaluated based on price as the only factor (Lowest Total Evaluated Price - TEP).

• Offerors must complete SF 1447, Blocks 11, 13, 15, 21, 22, and 27.

• Proposals must be clear, concise, and include sufficient detail for evaluation.

• Price Reasonableness and Balance will be evaluated.

• This acquisition is a "Total Small Business Set-Aside."

• Technical orders (TOs) and drawings can be accessed via specific requests.

• Government property may be furnished for repair.

• "Over and Above" work may be discovered and will be negotiated.

• Various Data Items (reports) are required, including Commercial Asset Visibility, Government Property Inventory, and Counterfeit Prevention Plan.

Form / Attachment / Pricing Sheet

This document provides a detailed item description for a specific part, likely an "ACTUATOR, ELECTROMEC". It serves to define the technical specifications and characteristics of the item.

• NSN: 1680013687808RK
• Reference Number: 747984B
• Noun: ACTUATOR, ELECTROMEC
• Dimensions: Length (7.9830 in), Width (3.1300 in), Height (6.1590 in)
• Weight: 6.9100 LB
• Item Material: Aluminum
• Item Function: Provides mechanical force to move the safelock lever and the cone brake release lever of the PDU.
• Criticality Code: X
• Demilitarization Code: Q
• Security Code: U
• Initiator: WAYNE.E.NEWCOMER (423 SCMS/GUME)

This document is crucial for bidders to understand the exact item being procured. It provides essential details regarding the physical characteristics, material, and intended function of the actuator, which is necessary for accurate proposal preparation and ensuring compliance with technical requirements.

Form / Attachment / Pricing Sheet

This document, titled "GFP Attachment," provides details regarding Government Furnished Property (GFP) associated with a contract award. It serves to list and describe specific items that will be provided by the government to the contractor.

• Attachment Type: Contract Award
• Attachment Date: 2026-01-12
• Requisitioned Item:
  • Line Number: 1
  • Item Name/Description: Electro-mechanical Actuator
  • NSN: 1680013687808
  • CAGE Code: 99167
  • Part Number: 747984B
  • Serially Managed?: No
  • Quantity: 30
  • Unit Of Measure: Each
  • Unit Acquisition Cost: 69544.00
  • Use As-Is: true
  • Upgradable?: No

This attachment is relevant to bidders as it specifies a particular item (Electro-mechanical Actuator) that will be provided as Government Furnished Property. Bidders should note the quantity, cost, and other characteristics of this item to understand the resources that will be available to them for contract performance.

Other / Unclassified

This memorandum establishes the Justification for Qualification Requirements (JQR) for a large number of items managed by the 848th. The JQR is effective until June 3, 2031, and was synopsized on SAM.gov on June 27, 2024. The associated documents, including the JQR-RQR-848 (Final-Redacted), RQR-848, and the JQR-RQR-848 Master Item List, are available.

This memorandum also serves as a placeholder within the PRPS system for Qualification Requirement (QR) activity on the National Item Identification Number (NIIN) or Purchase Instrument Line Item (PILI) checklist. It replaces the typical upload of JQR/QR for a specific NIIN when master documents are not tied to a single item or group of items on a Purchase Request.

This document informs potential bidders about the establishment of qualification requirements for a significant number of items. It provides the expiration date of the JQR and directs bidders to SAM.gov for the synopsis and related documents. This is relevant for vendors interested in opportunities related to these specific commodity critical safety and critical application items, as it outlines the qualification framework.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for a Technical Data Package (TDP). It outlines the required format, content, and intended use of the data deliverable for a TDP, which serves as the authoritative technical description of an item.

• Defines the structure and content of technical data required to support acquisition, production, inspection, engineering, and logistics.
• Specifies that the TDP must be clear, complete, and accurate.
• Lists various elements that may be included in a TDP, such as conceptual, developmental, and product engineering design data, commercial engineering design data, special inspection equipment data, special tooling data, specifications, software documentation, special packaging instructions, and quality assurance provisions.
• References MIL-STD-31000B for detailed requirements regarding TDP elements.

This DID dictates the specific technical data requirements that a contractor may be obligated to provide under a contract. Bidders should review this document to understand the scope and format of technical documentation expected for the item being procured, which will impact proposal preparation and contract performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the remanufacture of Electro-mechanical Linear Actuators.

• The primary objective is to return the specified end item to a like-new condition through disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing actions.

• Specific work requirements include adherence to applicable Technical Orders (TOs) and Original Equipment Manufacturer (OEM) specifications.

• The document outlines procedures for handling parts control, including the use of Government-approved parts lists and requests for deviations.

• It addresses requirements for consumable parts replacement, with a minimum of 100% replacement of specified consumable parts (e.g., bearings).

• Supply Chain Risk Management (SCRM) is a key area, requiring plans for continuity of operations, foreign influence mitigation, and cybersecurity.

• Quality program and inspection system requirements are detailed, emphasizing adherence to contract requirements and reporting of deficiencies.

• Performance is measured against specified requirements in applicable TOs and OEM specifications.

• Quality acceptance will be performed by DCMA at the remanufacture site.

• Not explicitly stated in the provided sections, but the work is performed by the Contractor.

• Pre-Award Survey (PAS) and Initial Production Evaluation (IPE) requirements are outlined for prospective contractors.

• Reporting requirements include various data items such as end item reports, production surge plans, and counterfeit prevention programs.

• Special Tools and Test Equipment (ST/STE) requirements are specified, including contractor responsibility for furnishing and calibration.

• Nuclear hardness requirements and handling of ozone-depleting substances are addressed.

• Item Unique Identification (IUID) marking in accordance with MIL-STD-130 is required.

• Surge requirements allow for a potential 20% increase in demand above Best Estimated Quantities (BEQ).

• Government Property management and disposition are detailed.

• Cybersecurity requirements include developing and implementing a cybersecurity protection of supply chain information plan, referencing NIST SP 800-161 and NIST SP 800-53.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing various data items that the contractor is required to submit throughout the life of the contract, including basic years and all option years. It specifies the type of report, its purpose, submission frequency, and other relevant details.

This CDRL outlines requirements for the following data items:

• A001: Commercial Asset Visibility (CAV) Reporting: Requires reporting of asset visibility data, including supply or maintenance transactions, daily and within 24 hours of occurrence. Submission is electronic via CAV AF website or CICA XML, with a DD Form 250 via iRAPT (WAWF).
• A002: Contract Depot Maintenance (CDM) Monthly Production Report: Requires a monthly report on production and inventory property control management system data. Reports are due within 5 business days of the previous month's end.
• A003: Government Property (GP) Inventory Report: Requires an annual report of government property inventory. The report is due within seven calendar days of the end of the reporting period.
• A004: Technical Data Package (TDP): Requires submission of technical data drawings and reports in PDF format and 3D files in STEP format. Due 18 months after contract award.
• A005: Report of Shipping (Item) and Packaging Discrepancy (SF-364): Requires reporting of shipping discrepancies (overage, wrong item, damage, etc.) using the SF-364 form, submitted electronically via WEBSDR or paper. Due within 48 hours of inventory receipt/induction.
• A006: Counterfeit Prevention Plan (CPP): Requires an electronic PDF plan submitted within 90 calendar days after contract award.
• A007: Production Surge Plan (CAP): Requires a plan detailing delivery schedules for maximum sustainable delivery rates and surge capacity, submitted 30 days after contract award.

This CDRL is crucial for bidders as it defines the specific reporting and documentation obligations associated with the contract. Understanding these requirements is essential for accurately estimating proposal costs, planning for contract execution, and ensuring compliance. Bidders must be prepared to meet these data submission requirements as outlined.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for the Contract Depot Maintenance (CDM) Monthly Production Report. It specifies the format, content, and intended use of the data deliverable required by the contract.

• Report Title: CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT
• Report Number: DI-PSSS-81995A
• Part I: Contains information provided by the Production Management Specialist (PMS) and the Contractor, including:
  • As of date
  • PMS details (name, code, email, phone)
  • Contractor details (name, DoDAAC, CAGE code, email, phone)
  • Contract number and Program/Weapon System
  • Government item manager/technical POC
  • Item identification (FSC, NIIN)
  • Delivery/Call Order number
  • Contract Line Item Number (CLIN)
  • Quantity on contract/delivery order
  • Reparables received, on hand, inducted into work, awaiting parts, produced, condemned
  • Miscellaneous assets received and shipped
  • Serviceables on hand and shipped
  • Next Month Forecast Production
• Part II: Production Summary, included only if previous forecast was not shipped, current forecast differs from contract quantity, or contractor anticipates production issues.

This document defines the specific reporting requirements for monthly production status under a Contract Depot Maintenance (CDM) contract. Bidders should review this DID to understand the detailed data they will be required to submit, including specific metrics, timelines, and format, as part of their contractual obligations. This will impact proposal preparation and ongoing contract performance management.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for a Counterfeit Prevention Plan. It outlines the format and content preparation instructions for the data product that the contractor must generate as part of the procurement activity. This plan will be used by the government to evaluate the contractor's counterfeit protection measures and potentially award fee.

• Procurement Practices: Requirements for procuring parts and materials, including sourcing from Original Equipment Manufacturers (OEM) or authorized distributors, and processes for exceptions.
• Monitoring Procedures: Methods for supply chain surveillance and testing to identify potential counterfeit parts.
• Training: Requirements for training and certification of receiving inspectors.
• Verification Process: Procedures for identifying, verifying, storing, and reporting counterfeit parts.
• Subcontractor Requirements: Mandates that subcontracts include similar counterfeit prevention requirements.
• Notification Procedure: A step-by-step process for quarantining suspect products, notifying relevant parties (without initially notifying the supplier), and providing documentation to the government.

This document specifies the required content and format for a Counterfeit Prevention Plan that contractors must submit. Bidders need to understand these requirements to develop a compliant plan as part of their proposal or contract deliverables. It details the government's expectations for ensuring the integrity of parts and materials used in the contract.

Form / Attachment / Pricing Sheet

This document outlines the packaging requirements for an unspecified item, referencing MIL-STD-129 and MIL-STD-2073-1. It details restrictions on wood packaging material (WPM) and specifies requirements for heat treatment and certification.

• WPM Restrictions: Compliance with UN-implemented restrictions on WPM, including specific definitions and requirements for lumber, pallets, and containers.
• Heat Treatment: All wooden components must be constructed from debarked wood and undergo heat treatment to 56 degrees Celsius (133 degrees Fahrenheit) for 30 minutes.
• Certification/Marking: Required by an accredited agency recognized by the American Lumber Standards Committee (ALSC).
• Coded Data: Includes specific codes for preservation level (MIL), packaging level (B), unit pack weight (14.50), length (14.5), width (14.5), depth (16.5), and cube (2.007).
• Supplemental Instructions: "ZZ-MARK: HARDNESS CRITICAL & REUSABLE CONTAINER."
• Vendor Packaging Instructions: Specifies packaging and marking in accordance with MIL-STD-2073-1 and MIL-STD-129, including requirements for shipping container marking.

This document is critical for bidders to understand the specific packaging and marking requirements for the items being procured. Failure to comply with these standards, particularly regarding WPM and labeling, could lead to non-compliance and rejection of shipments. Bidders must ensure their packaging plans and execution adhere to the detailed specifications provided.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) titled "COMMERCIAL ASSET VISIBILITY (CAV) REPORTING" (DI-MGMT-81838). It outlines the format and content preparation instructions for a data product generated as a specific task requirement within a contract. The CAV application is a web-based system for tracking Government-owned reparable assets at contractor repair facilities.

• Format: Transactions are processed via the World Wide Web. Input formats and methodology are defined in the Contract Statement of Work.
• Content: The contractor is required to report various transactions, status code changes, and report types, including:
  • Receipt of Asset (On Contract, Not on Contract, Procurement, "A" Condition, Rotable Pool, Loaned Asset)
  • Inductions
  • Items Awaiting Parts
  • Re-inductions
  • Completions
  • Shipments
  • Bulk Shipments
  • Proof of Shipment
  • Items Beyond Economic Repair (BER)
  • Survey/Scrap Items
  • Reversals
  • Report of Discrepancies
  • Print DD Form 1348's
  • Print Material Movement Documents
  • Print CAV Inventory Labels
  • Print Item Action Reports
  • Print Repair History Reports
  • Print Condition Code Reports
  • Print Awaiting Parts Report
  • Print Proof of Shipment Reports
  • Perform Item Maintenance
  • Print Report of Discrepancies (RODs)
  • Add and Delete Carriers

This DID specifies the data reporting requirements for contractors managing Government-owned reparable assets. Bidders should review the listed transactions and reports to understand the expected data product deliverables and the system's functionality for tracking asset status and repair cycles. This information is crucial for understanding the scope of work related to asset visibility and reporting within the contract.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, provides detailed transportation data for solicitations. It outlines recommended F.O.B. terms, transportation provisions and clauses, marking of shipments, and transportation funds information. It also specifies ship-to locations and associated data.

• F.O.B. Terms: Recommended as best suited for procurement (Origin or Destination).
• Transportation Provisions/Clauses: Cites relevant FAR citations such as 52.247-29, 52.247-52, and 52.247-53.
• Marking of Shipments: Instructions for contacting DCMA Transportation for shipping instructions and regulatory clearances for various contract types (FOB Origin, FMS, FOB Destination OCONUS/Export).
• Transportation Funds Information: Details Purchase Instrument Line LOA, Account Codes, and funding sources.
• Item/Ship To(s): Lists NSN/Pseudo NSN, Purchase Instrument Line Item Number, Ship To DODAAC/MAPAC, Mark For, and full shipping addresses for multiple line items.

This form is critical for bidders to understand the shipping terms, required documentation, and points of contact for transportation-related inquiries. It specifies the destination for delivery and provides account codes relevant to funding the transportation. Bidders must adhere to the specified F.O.B. terms and follow the instructions for contacting DCMA Transportation to avoid potential additional expenditures.

Form / Attachment / Pricing Sheet

This document, a Data Item Description (DID) titled "Report of Shipping (Item) and Packaging Discrepancy" (DI-MGMT-80503), outlines the format and content preparation instructions for a report contractors must submit to the Government. This report is used to notify the Government when freight contents do not match shipping documents, supporting adjustments to property and financial inventory records and providing a basis for claims.

• The report is to be prepared on Standard Form (SF) 364.
• It requires detailed information about the discrepancy, including:
  • Type of discrepancy (shipping or packaging)
  • Date of preparation
  • Report number (contractor-assigned)
  • Shipping and receiving party details
  • Invoice and transportation document information
  • Item details (part number, nomenclature, unit of issue, quantity shipped/billed, quantity received)
  • Discrepancy details (quantity, unit price, total cost, discrepancy code)
  • Remarks for explanations and corrective actions
  • Funding and accounting data (for packaging discrepancies)
  • Preparing official's information
• Specific instructions are provided for each item on the SF 364 form.

Bidders should understand that if awarded a contract requiring this DID, they will be responsible for accurately completing and submitting the SF 364 for any shipping or packaging discrepancies encountered when receiving Government materiel. This document details the specific information and format required for such reports.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for a Government Property (GP) Inventory Report. It outlines the format, content, and intended use for a data deliverable required under contracts where the Government provides property (GFP) or the contractor acquires, fabricates, or otherwise provides property (CAP).

• The report must be in an electronic .xls or .xlsx compatible format.
• Required data fields include:
  • Contract Number
  • Agency or Service Asset Identification Number (GFP Only)
  • Contractor Asset Identification Number
  • Item Description
  • Manufacturer Part Number, Model Number, Serial Number
  • National Stock Number (NSN) (if applicable)
  • Quantity, Unit of Measure, Unit Acquisition Cost
  • Unique Item Identifier (if applicable)
  • Asset Location and Sub-Location
  • Type of Government Property (GFP or CAP)
  • Classification of Government Property (e.g., COMSEC, EQP, MAT, STE, ST)
  • Date of Last Physical Inventory
  • Federal Condition Code

This DID specifies the detailed requirements for reporting government property. Bidders should review this document to understand the specific data fields and format required for inventory reporting if their contract involves Government Furnished Property or Contractor Acquired Property. This information is crucial for proposal preparation and contract compliance.

Form / Attachment / Pricing Sheet

This document, a Data Item Description (DID) titled "Production Surge Plan" (DI-MGMT-80969), outlines the required format and content for a contractor's plan to rapidly accelerate and sustain production in a peacetime acquisition environment. It is applicable when a production surge capability for select critical items is required.

• Format: Contractor's format.
• Content:
  • Maximum sustainable production rate and buildup schedule.
  • Identification of long-leadtime, critical, or pacing items/components, including subcontractors and vendors.
  • List of current Government contracts with surge provisions.
  • Description of the impact of surging this contract on other contracts and the contractor's commercial business.
  • Identification of additional skilled labor requirements.
  • List of strategic or critical materials, precious metals, and potential substitute materials, including rolling inventory needs.
  • List of potential production equipment that could increase surge capability or reduce leadtime.

This DID specifies the requirements for a Production Surge Plan. Bidders responding to solicitations that require this plan must understand these detailed content and format instructions to prepare an compliant and effective submission. It helps define the contractor's ability to rapidly increase production for critical items.