Remanufacture of T-38 Defog Flow Selector

Amendment / Modification

• The purpose of this amendment is to extend the solicitation closing date.

• The closing date has been extended from March 4, 2026, 1:00 p.m. (CST) to March 31, 2026, 1:00 p.m. (CST).

• Solicitation closing date.

• The proposal submission deadline has been extended to March 31, 2026, 1:00 p.m. (CST).

Form / Attachment / Pricing Sheet

This document, DI-MGMT-80503, is a Data Item Description (DID) that outlines the format and content preparation instructions for a Report of Discrepancy (ROD) using Standard Form 364. It details how contractors should report discrepancies related to shipping, packaging, or other issues encountered with Government freight contents.

• Section 1: Description/Purpose: Explains the ROD's function in providing basic documents and financial inventory accounting records.
• Section 2: Applicable Forms: Specifies SF 364 as the form to be used.
• Section 3: Preparation Instructions (Item 10): Provides detailed guidance on filling out each field of SF 364, including:
  • Identifying the type of discrepancy (shipping or packaging).
  • Entering details such as shipper's name, invoice number, transportation document number, and quantity data.
  • Specifying discrepancy codes, action codes, and remarks for detailed explanations.
  • Including funding and accounting data for packaging discrepancies.
  • Providing information for the preparing official and distribution addresses.
• Discrepancy Codes: Lists codes for various issues like condition of material, misdirected material, packing discrepancies, and wrong items.
• Action Codes: Lists codes for requested actions, such as disposition instructions, retaining material, or requesting reshipment.

This document is crucial for contractors who need to report any discrepancies encountered during the shipping or packaging of goods to the Government. It provides the standardized format and detailed instructions required to accurately document and communicate these issues, ensuring proper processing and resolution.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the remanufacture of the T-38 Defog Flow Selector.

• The primary objective is to return the end item (T-38 Defog Flow Selector) to a like-new condition.

• This process includes disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing.

• Work must be accomplished in accordance with specified technical orders (TOs) and other applicable documents listed in Section 3.

• At a minimum, consumable parts identified in Section 5 must be replaced with new parts.

• The end item must meet specified requirements and be delivered defect-free.

• Quality acceptance will be performed by DCMA at the remanufacture site.

• Specific tags/labels (Serviceable, Unserviceable, Suspended) are required for delivered items.

• Not explicitly stated in the provided sections, but the work is for the Air Force Sustainment Center at Tinker Air Force Base, Oklahoma.

• Pre-Award Survey (PAS): Required for prospective contractors to demonstrate capability.

• Initial Production Evaluation (IPE): A Government review of early production items and processes.

• Quality Program: Contractor must establish and maintain a quality system.

• Reporting: Data requirements are specified in the Contract Data Requirements List (CDRL) and include maintenance data sheets, test data sheets, and quality acceptance documentation.

• Special Tools and Test Equipment (ST/STE): Contractor is responsible for furnishing required ST/STE unless designated as Government Furnished.

• Parts Control: Contractor must establish a parts control program and use Government-approved parts lists, with specific procedures for deviations.

• Technical Orders (TOs): Contractor must maintain current TOs and evaluate the impact of any changes.

• Safety and Health: Contractor must comply with federal, state, and local regulations and report damage to government property.

• Item Unique Identification (IUID): Contractor must implement IUID marking.

• Surge: Contractor must be prepared to meet increased demand during surge events.

• Supply Chain Risk Management (SCRM): Contractor must identify, assess, plan for, and mitigate supply chain risks, including Continuity of Operations (COOP), Foreign Influence, and Cybersecurity.

• Government Property: Contractor must furnish all material, support equipment, and special tools; Government Furnished Equipment (GFE) will not be provided.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for a Production Surge Plan. It outlines the required format and content for a contractor's plan to rapidly accelerate and sustain production in a peacetime acquisition environment without a declaration of war or mobilization.

• Rate: Maximum sustainable production rate and buildup schedule.
• Items Lists: Identification of subcontracted and non-subcontracted items/components, including long-leadtime, critical, or pacing items, with details on suppliers and production buildup.
• Contracts List: Identification of other Government contracts with surge provisions at the contractor's facility.
• Impact Analysis: Description of the impact of surging this contract on other contracts and the contractor's commercial business.
• Labor Requirements: Identification of additional skilled labor needed.
• Materials List: Identification of strategic or critical materials, precious metals, quantities, costs, and potential substitutes.
• Equipment List: Identification of tooling, equipment, and associated costs that could increase surge production rate capability or reduce leadtime.

This DID specifies the requirements for a Production Surge Plan. Bidders responding to opportunities requiring this plan must understand these requirements to prepare a compliant and comprehensive submission. It details the data the government expects regarding a contractor's ability to rapidly increase production.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for a Government Property (GP) Inventory Report. It outlines the requirements for contractors to periodically report on Government Property (GP) in their possession, including Government Furnished Property (GFP) and Contractor Acquired Property (CAP), under Department of Defense (DoD) contracts. This DID supersedes DI-MGMT-80441C.

• The report must be in an electronic .xls or .xlsx compatible format.
• The report must include the following data fields:
  • Contract Number
  • Agency or Service Asset Identification Number (GFP Only)
  • Contractor Asset Identification Number
  • Item Description
  • Manufacturer Part Number
  • Manufacturer Model Number
  • Manufacturer Serial Number
  • National Stock Number (NSN) (if applicable)
  • Quantity
  • Unit of Measure
  • Unit Acquisition Cost
  • Unique Item Identifier (if registered in the IUID Registry; GFP only)
  • Asset Location
  • Asset Sub-Location (if applicable)
  • Type of Government Property (GFP or CAP)
  • Classification of Government Property (e.g., COMSEC, EQP, MAT, STE, ST)
  • Date of Last Physical Inventory
  • Federal Condition Code

This document specifies a required deliverable for contractors. Bidders should review the required format and content to understand their obligations regarding the tracking and reporting of government property if awarded a contract. This information is crucial for proposal preparation and contract compliance.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for the Contract Depot Maintenance (CDM) Monthly Production Report. It specifies the format, content, and intended use of the data deliverable required under a contract.

• Part I: Contains detailed information about the monthly production, including:
  • Report metadata (PMS, Contractor, Contract, Government POC)
  • Item identification (FSC, NIIN)
  • Contract/Delivery Order number, CLIN
  • Quantities on contract, reparables received, miscellaneous received, reparables on hand, inducted, awaiting parts, produced, serviceables on hand, serviceables shipped, condemned, and miscellaneous shipped.
  • Next month's production forecast.
• Part II: A Production Summary is required only if the previous forecast was not met, the current forecast differs from the contract quantity, or production problems are anticipated.

This DID outlines a mandatory reporting requirement for contractors performing Contract Depot Maintenance. Bidders should review this document to understand the specific data they will be required to report monthly, including production figures, asset status, and forecasts. This will impact proposal preparation and ongoing contract performance management.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing various data items required from a contractor. It specifies the type of report, its frequency, submission requirements, and distribution for the T-38 & F-15 Aircraft Selector system.

• Data Item A001 (DI-MGMT-81838): Commercial Asset Visibility (CAV) Reporting, submitted electronically via CAV AF website or CICA XML. Requires DD Form 250 submission via iRAPT (WAWF).
• Data Item A002 (DI-PSSS-81995A): Contract Depot Maintenance (CDM) Monthly Production Report, submitted monthly within 5 business days of the previous month's end.
• Data Item A003 (DI-MGMT-80441D): Annual Government Property Physical Inventory Report, submitted annually within 7 calendar days of the reporting period end.
• Data Item A004 (DI-MGMT-80969): Capability Analysis Plan (CAP) for Production Surge, to be submitted 30 days after contract award.
• Data Item A005 (DI-MGMT-80503): Report of Shipping (Item) and Packaging Discrepancy (SF-364), submitted via WEBSDR upon discovery of discrepancies.

This CDRL outlines the specific reporting and documentation obligations for contractors supporting the T-38 & F-15 Aircraft Selector system. Bidders must understand these requirements, including submission methods, frequencies, and content, as they will form part of the contract's performance expectations. The document also includes critical distribution statements and export control warnings.

Form / Attachment / Pricing Sheet

This document provides a detailed item description for a component related to aircraft systems.

• NSN: 1660007850250
• End Item: F-5 & T-38 Aircraft
• Noun: SELECTOR, AIRCRAFT C
• Item Material: Aluminum alloy
• Item Function: Pneumatic butterfly valve controlling heated air for cockpit windshield defogging.
• Dimensions: Length 5.0000 in, Width 3.0000 in, Height 3.0000 in.
• Weight: 64.0000 oz.
• Legacy Item Description: Details a manually operated component of the defogging and cabin air conditioning system, specifying its application for windshield defogging units on F5A aircraft.

This item description provides specific technical details about a component that may be relevant for bidders responding to opportunities involving F-5 and T-38 aircraft maintenance, repair, or overhaul. It outlines the item's function, material, dimensions, and application.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, provides essential transportation data for solicitations. It outlines recommended F.O.B. terms, transportation provisions, and clauses, as well as fund information and specific item/ship-to details. It serves as a reference for bidders regarding shipping and transportation requirements.

• F.O.B. Terms: Recommends "Origin" as best suited for this procurement.
• Transportation Provisions/Clauses: Cites FAR citations 52.247-29, 52.247-52, and 52.247-53.
• DCMA Transportation Contact: Provides instructions for contacting DCMA Transportation for "DCMA Administered" contracts, including foreign military sales and OCONUS/export movements, for shipping instructions and regulatory clearances.
• Transportation Funds Information: Details the Purchase Instrument Line LOA, First Destination Transportation Account Code, and Miscellaneous Obligation/Reimbursement Document.
• Item/Ship To(s): Lists National Stock Numbers (NSN)/Pseudo NSNs, Purchase Instrument Line Item Numbers, Ship To addresses (DLA Distribution Depot Oklahoma at Tinker AFB), and Mark For details.

Bidders should review this document to understand the specified F.O.B. terms, applicable transportation clauses, and the designated shipping points and contacts. This information is crucial for accurately calculating shipping costs, planning logistics, and ensuring compliance with the government's transportation requirements as part of their proposal preparation.

Form / Attachment / Pricing Sheet

This document outlines specific packaging and marking requirements for items related to the opportunity. It details compliance with international regulations for wood packaging material (WPM) to prevent the spread of invasive species, referencing standards like MIL-STD-129 and MIL-STD-2073-1.

• Wood Packaging Material (WPM) Compliance: All WPM must be debarked and heat-treated (HT) to specific temperature and duration standards, with certification/marking required by an accredited agency.
• Item-Specific Requirements: Details are provided for different items (e.g., Item 1660DTH2500E0 with "No Packaging Data Required" and Item 1660007850250 with "MIL Long Line Packaging").
• Packaging Data Fields: Includes coded data for preservation methods, materials, cushioning, Dunnage, unit containers, and special markings.
• Shipping Container Marking: Specifies requirements for shipping container marking, including compliance with MIL-STD-129 and potential additional markings.

Bidders must carefully review these packaging and marking instructions to ensure their proposals and subsequent product delivery meet all specified requirements. Failure to comply with these standards, particularly regarding WPM, could lead to non-compliance issues. The document provides specific instructions that will impact how items are prepared for shipment.

Form / Attachment / Pricing Sheet

This document, a Data Item Description (DID) titled "COMMERCIAL ASSET VISIBILITY (CAV) REPORTING" (DI-MGMT-81838), outlines the format and content preparation instructions for a data product generated as a discrete task requirement within a contract. The CAV application is a web-based system for tracking Government-owned reparable assets at contractor repair facilities, serving as an inventory management system.

• Format: CAV System transactions are processed via the World Wide Web. Input formats and methodology are detailed in the Contract Statement of Work.
• Content: The contractor is required to report various transactions, status code changes, and report types as described in the Contract Statement of Work. These include:
  • Receipt of Asset (On Contract, Not on Contract, Procurement, "A" Condition, Rotable Pool, Loaned Asset)
  • Inductions
  • Items Awaiting Parts
  • Re-inductions
  • Completions
  • Shipments
  • Bulk Shipments
  • Proof of Shipment
  • Items Beyond Economic Repair (BER)
  • Survey/Scrap Items
  • Reversals
  • Report of Discrepancies
  • Print DD Form 1348's
  • Print Material Movement Documents
  • Print CAV Inventory Labels
  • Print Item Action Reports
  • Print Repair History Reports
  • Print Condition Code Reports
  • Print Awaiting Parts Report
  • Print Proof of Shipment Reports
  • Perform Item Maintenance
  • Print Report of Discrepancies (RODs)
  • Add and Delete Carriers

This DID specifies the data reporting requirements for contractors managing Government-owned reparable assets. Bidders should review the listed transactions and report types to understand the data they will be responsible for submitting and managing through the CAV system as part of their contractual obligations. The specific input formats and methodologies will be further detailed in the Contract Statement of Work.

Solicitation / RFP / RFQ

This solicitation is for the "Remanufacture of T-38 Defog Flow Selector." The government is procuring services to remanufacture aircraft components. The acquisition is a 100% small business set-aside.

• Remanufacture of T-38 Defog Flow Selector (NSN: 1660-00-785-0250, Part Number: 552026).

• The component is a pneumatic butterfly valve that controls heated air to remove fog from the cockpit windshield, made of aluminum alloy.

• Work includes all necessary packing, preservation, and packaging.

• The contractor must comply with specified quality assurance standards (e.g., ISO 9001-2015).

• Item Unique Identification (IUID) marking is required.

• Special Item Marking Instructions: MIL-STD-2073-1.

• Contract Type: Firm Fixed Price Requirements Type Contract.

• Period of Performance: 5-year contract, consisting of a 3-year basic period and one 2-year option period.

• Estimated Award Date: March 4, 2026.

• Estimated value is not explicitly stated, but pricing is broken down by ordering periods.

• Offers will be received at the issuing office until March 4, 2026, 1:00 PM.

• Proposal submission deadline: March 4, 2026.

• Offerors must hold prices firm for 120 calendar days.

• Evaluation will be based solely on price (Price-Only Competition).

• Offerors must be an approved source per FAR 52.209-1, Qualification Requirements.

• A Pre-Award Survey and/or Initial Production Evaluation (IPE) is required.

• This acquisition is a Total Small Business Set-Aside.

• Interested vendors not previously qualified must submit a Source Approval Request (SAR) package.

• Offerors must submit technical data requests to dessie.breslin@us.af.mil and amy.gil@us.af.mil.

• NIST SP 800-171 DoD Assessment requirements apply. Offerors must have a score of 110 in SPRS or submit a plan to become compliant.