Renewable Energy Certificates (RECs) - Basic Ordering Agreement

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, identified by Solicitation Number SP0604-22-Q-0400. It is issued by DLA Energy - FEAA and is intended to solicit offers for goods or services.

Specific requirements and deliverables are to be detailed in "SCHEDULE OF SUPPLIES/SERVICES" (Block 20) and are subject to the terms and conditions specified in the referenced FAR clauses.

• The solicitation is for commercial items.

• The offer due date is 04/28/2022.

• The acquisition is set aside for Small Business (100%).

• NAICS code is 221115 with a size standard of 250 Employees.

• Offers are to be submitted to the address shown in Block 9, unless Block 18b is checked to "SEE ADDENDUM".

• Method of Solicitation is RFP.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5, which are attached. Addenda may also be attached.

This acquisition is 100% set aside for Small Business.

• The point of contact for solicitation information is Christine George at 571-767-9796 or csteam@dla.mil.
• The document is Page 1 of 39.

Solicitation / RFP / RFQ

This solicitation is for the establishment of Basic Ordering Agreements (BOAs) for the supply and delivery of Renewable Energy Certificates (RECs) to various locations in the Continental United States (CONUS). This procurement supports the government's requirements in accordance with federal regulations and energy acts. Any resultant contracts from this solicitation are not guaranteed, but BOAs may be used by authorized Ordering Agencies to expedite contracting for RECs.

• The primary deliverable is Renewable Energy Certificates (RECs).

• Specific deliverables include: Exhibit I REC Certificate of Transfer and Exhibit II REC Attestations.

• For Green-e or LEED certified RECs, a Center for Resource Solutions (CRS) Annual Audit Report is also required.

• RECs must be sourced from U.S. facilities and meet specific vintage date requirements as outlined in Section C, Table 1.

• Various REC types are specified, including Solar, Wind, Biomass, Landfill Gas, eGrid, LEED Certified, and Green-e Certified.

• This solicitation will be open continuously for a period of five (5) years from the date of issuance (April 28, 2022).

• Resultant Purchase Orders (contract awards) will be established on a Firm-Fixed Price basis.

• The estimated quantity for this Agreement is 2,500,000 megawatt-hours (MWh) over five years.

• The total estimated value for all BOA holders over the 5-year period is $12.5 million.

• Initial proposals for establishing BOA Holders were due May 18, 2022, but offers will be accepted continuously thereafter.

• Offerors must complete SF 1449, Section K (Representations, Certifications and Statements), and Section L (Instructions, Conditions & Notices).

• Evaluation will be based on the following factors: Completed SF1449, Responsibility, and Past Performance. Price is not an evaluation factor at this time.

• The Government intends to evaluate quotes within 10 business days for resultant orders.

• No specific set-aside is mentioned in the initial solicitation notice. Offerors must comply with various FAR clauses related to small business concerns, including but not limited to HUBZone, Service-Disabled Veteran-Owned, Economically Disadvantaged Women-Owned, and Women-Owned Small Businesses.

• All questions related to this Request for Proposal should be directed to cstream@dla.mil and christine.george@dla.mil with the subject "REC BOA SP0604-22-R-0417".

• Further notices will be posted on the SAM website (https://sam.gov/).

Form / Attachment / Pricing Sheet

This document is a "REC CERTIFICATE OF TRANSFER" used to certify the transfer of Renewable Energy Certificates (RECs) from a "BOA Holder" to a Federal Agency. It outlines the terms and conditions of this transfer.

• Certifies Transfer: Confirms title to RECs associated with power generation from specified renewable resources have been transferred.
• Recipient: Transfer is to the "(Insert Federal Agency)".
• Governing Terms: Transfer is in accordance with the "(Insert Procurement Agency and Contract Number)" for a specified quarterly contract performance period "(Insert Dates)".
• Attributes Transferred: Includes emissions and other environmental characteristics associated with renewable resources, but explicitly excludes energy, capacity, or other attributes of electrical power.
• Warranties: The BOA Holder warrants that the environmental attributes have not been sold, reserved, or conveyed to any other party and have not been represented as retaining or possessing such attributes.
• Basis of RECs: RECs are based on electricity generation from a specified "(Insert type of Renewable Resource(s))" at a "(Insert Source Facility Location(s))" between specified dates.
• Quantity: The total amount of RECs conveyed is to be inserted in "(Insert Quantity conveyed in MWhs)".
• Required Information: Requires insertion of company name, representative name, signature, and date.

This form is likely required for bidders to document and transfer Renewable Energy Certificates as part of their contractual obligations, potentially related to sustainability or environmental compliance requirements within a larger opportunity. Bidders will need to accurately complete this form with the specified details regarding the RECs being transferred.

Form / Attachment / Pricing Sheet

This document, "Exhibit II Attestation Forms," contains two forms (Form A and Form B) required for attesting to Renewable Energy Certificates (RECs).

• Form A: Renewable Energy Certificates (REC) Attestation from Third Party Marketer: This form is to be completed by a third-party marketer attesting to RECs. It requires details about the REC provider, the RECs themselves, and a declaration that the renewable attributes have not been sold, marketed, or claimed by a third party. It also includes a table to list REC Product details such as Generating Facility, MWh, date range, and Fuel Type.
• Form B: Renewable Attestation from Generator: This form is to be completed by the generator of the RECs. It requires facility information (Name, Address, ID Number, Contact Person), and a table to detail the Fuel Type, Capacity (MW), MWh/RECs Sold to Provider, Date Facility First Operational, NOx Emissions, and Period of Delivery. It also includes a declaration confirming the truthfulness of the provided information and that the renewable attributes were sold exclusively to a specific REC provider.

Bidders responding to the opportunity must understand which form(s) they need to complete based on their role (generator or marketer) and the specific requirements for attesting to Renewable Energy Certificates. This document is crucial for ensuring compliance with the opportunity's requirements related to renewable energy sourcing and reporting.

Form / Attachment / Pricing Sheet

This document, titled "Exhibit III- Past Performance," is a form required for bidders to submit information about their past performance. It specifically requests details on Government and non-Government contracts or subcontracts related to the sale of Renewable Energy Certificates (REC), including those currently in progress. This information is crucial for the evaluation of past performance as outlined in Section M of the Request for Proposal (RFP).

• Company Name: Name of the company holding the contract/subcontract.
• Responsible Contract Administrator: Contact person for the contract.
• Telephone Number: Contact phone number.
• Fax Number: Contact fax number.
• Amount of REC Sold: Quantity of Renewable Energy Certificates sold.
• Type of REC Sold: Classification or type of REC.
• Source Facility Location: Location of the facility generating the RECs.
• Contract Start Date/End Date: Duration of the contract or subcontract.

Bidders must complete this form to provide a total of 3 recent and relevant references. The information submitted will be used by the government to evaluate the bidder's past performance, which is a factor in the overall evaluation of proposals according to RFP Section M.

Questions & Answers / Clarifications

This document provides answers to frequently asked questions regarding the DLA Energy Basic Ordering Agreement (BOA) Request for Proposals (RFP), SP0604-22-R-0417. It is intended to be a living document throughout the 5-year life of the BOA RFP.

• What is a BOA? A BOA is a written instrument of understanding that outlines terms, clauses, and methods for pricing and issuing future orders between an agency and a contractor. It is not a contract itself and does not guarantee future orders.
• Difference from past procurements: DLA Energy is utilizing a BOA RFP for Renewable Energy Certificates (RECs) instead of a Purchase Order RFP used in prior years. This change accommodates evolving electronic payment systems, allowing DLA Energy Customers to create their own Request for Quote and Purchase Order, thus mitigating payment or contract duplication issues.
• Authorized Ordering Agencies: Only agencies listed in Section H, Table 1 of the BOA RFP are authorized to issue Requests for Quotes under this BOA.
• Becoming a BOA Holder: Interested parties must submit a proposal to DLA Energy in response to the BOA RFP and become a BOA Holder. An authorized Ordering Agency will then issue a RFQ. A BOA establishes terms and clauses incorporated by reference in resultant Purchase Orders (POs).
• Binding Contract: A binding contract is formed when an Ordering Agency offers a BOA Holder a Purchase Order (PO) and the BOA Holder accepts it in writing.
• Maximum Ordering Capacity: There is a cumulative maximum ordering capacity of $12.5M for all orders issued amongst all BOA Holders over the 5-year period. Each order reduces this capacity.
• Set-Aside: The BOA RFP is set aside for small businesses.
• Continuous Open RFP: The BOA RFP will remain open continuously for the 5-year life of the BOA, allowing contractors to become BOA holders at any time if they meet the qualifications.
• REC Pricing: REC prices depend on factors such as technology, vintage, volume, region, certification eligibility, and whether RECs are for compliance or voluntary retail consumers. Market supply and demand significantly influence pricing.

This Q&A document clarifies the nature of the BOA, its differences from previous procurement methods, and operational details for both ordering agencies and potential BOA holders. It confirms the RFP is set aside for small businesses and remains open continuously. Key details regarding ordering capacity, contract formation, and REC pricing are provided.