Renewal of SciNote Electronic Laboratory Notebook (ELN) Software Licenses

SOL #: FDA-75F40126Q00115Combined Synopsis/Solicitation

Overview

Buyer

Health And Human Services
Food And Drug Administration
FDA OFFICE OF ACQ GRANT SVCS
Rockville, MD, 20852, United States

Place of Performance

Saint Louis, MO

NAICS

Software Publishers (513210)

PSC

Hardware, Software, And Other Equipment Needed For Local Database Instances, Distributed Platform, Application And System Integration Resources Enabling Cross Application Development, Communications And Information Sharing. Includes Mainframe Database And Middleware Products And Tools. (7H20)

Set Aside

No set aside specified

Timeline

1
Posted
May 11, 2026
2
Submission Deadline
May 26, 2026, 5:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Food and Drug Administration (FDA), Center for Drug Evaluation and Research (CDER) labs, is seeking proposals for the renewal of SciNote Electronic Laboratory Notebook (ELN) software licenses and support. This requirement includes 270 licenses and comprehensive services for their on-premises ELN system. Quotes are due May 26, 2026, by 1:00 PM EST.

Scope of Work

This opportunity covers the renewal of SciNote ELN software licenses and support, including brand name equivalent products. Key requirements include:

  • Renewal of 270 SciNote ELN licenses.
  • Support for current on-premises installations and integration with ItemAware (inventory tracking), ChemDoodle (chemical structure drawing), and Microsoft Office Online.
  • Provision of configuration, professional services (including 400 hours for customizations), training, and implementation services to transition existing ELN into an equivalent system.
  • Regular system upgrades (at least twice annually) with documentation.
  • Hypercare Priority Support and Helpdesk technical support (Monday-Friday, 8 AM - 8 PM EST).
  • Local installation support and one in-person training session per location, plus online sessions.
  • The ELN system must be browser-based, support audit trails, meet ISO 17025 standards, support single sign-on, and be Section 508 compliant.

Contract Details

  • Contract Type: Firm Fixed Price Purchase Order.
  • Period of Performance:
    • Base Year: September 29, 2026 – September 28, 2027
    • Option Year 1: September 29, 2027 – September 28, 2028
    • Option Year 2: September 29, 2028 – September 28, 2029
  • Set-Aside: Full and Open Competition / Brand Name or Equal.
  • Place of Performance: Primarily supporting FDA/CDER labs, with training potentially in Saint Louis, MO, and other locations.

Submission & Evaluation

  • Response Date: May 26, 2026, by 1:00 PM EST.
  • Submission Method: Electronic quotes.
  • Evaluation Method: Lowest Price Technically Acceptable (LPTA).
  • Evaluation Factors: Total price and technical features meeting/exceeding requirements specified in Sections 4, 5, and 6 of the RFQ.
  • "Or Equal" solutions must provide a detailed technical volume demonstrating how the product meets all salient characteristics and include completed Section 508 Product Accessibility Templates (PAT).
  • Offerors must be authorized resellers or servicing agents. Quotes must include license number, product description, quantity, price, and period of performance.

Contact Information

People

Points of Contact

Terina HicksPRIMARY
terina.hicks@fda.hhs.gov

Files

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Combined Synopsis/Solicitation
Posted: May 11, 2026