Renishaw Inc. Microscope with Installation

Solicitation / RFP / RFQ

This is a request for a Firm Fixed Price quote (RFQ) from Oak Ridge National Laboratory (ORNL) for instruments and related products for measuring, displaying, and controlling industrial process variables. The anticipated subcontract period of performance is to be determined.

• A firm fixed price quote with proposed delivery schedule.

• Completed and signed Abbreviated Representations and Certifications (BSD-CS-2260, dated 12/22/2025).

• Identification of any exceptions taken to the terms and conditions, with explanations and alternate solutions if applicable. Failure to list exceptions implies full acceptance.

• The specific supplies/services sought are detailed in the attached Bill of Materials (Attachment C).

• Microscope Specifications are provided in Attachment E.

• Contract Type: Firm Fixed Price.

• NAICS Code: 334513 Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables.

• Small Business Set-Aside: No.

• Proposals are due by 02/06/26 at 5:00 PM EST and must be submitted via email to the Procurement Officer.

• Offer Validity Period: 120 days.

• Award will be made based on the lowest priced, technically acceptable proposal.

• Not applicable (No Small Business Set-Aside).

• Key attachments include: ORNL Terms and Conditions (A), Prime Contract Flowdowns (B), Bill of Materials (C), Representations & Certifications (D), and Microscope Specifications (E).

• Special Provision: FAR 52.211-6 Brand Name or Equal applies.

• Questions are due by 02/04/2026 at 5:00 PM EST via email to the Procurement Officer.

Form / Attachment / Pricing Sheet

This document is Attachment C, a Bill of Materials for RFQ442269. It lists the components and quantities required for the opportunity.

• Item Description: Lists specific items such as "Strada Intelligent Raman Microscope," "Raman Workspace software license," "Centrus CCD detector," various Raman modules, microscope binoculars, a high-performance PC, an optical table, and "Renishaw Raman Assist (RRA)."
• Manufacturer: Primarily lists "Renishaw" for all items.
• Quantity: All listed items have a quantity of 1.
• Part Number: A part number is provided for the Centrus CCD detector (PN200 (EN) 04 A) and the Optical table (R TM 1500900 3 08).
• Other Fields: Columns for "Country of Origin," "Lead Time," "Unit Price," and "Total Price" are present but not filled in.

This Bill of Materials provides a detailed list of the equipment and software required. Bidders should use this information to understand the specific components needed for the opportunity and to prepare their pricing. Bidders should note that "domestically equivalent" is often specified, allowing for potential alternative suppliers for certain components. Further specifications for the microscope are referenced in Attachment E.

Form / Attachment / Pricing Sheet

This document details the specifications for a Strada Intelligent Raman Microscope, likely intended as an attachment to a Request for Quotation (RFQ) or similar solicitation.

• Core Unit: Includes Class 1 laser safety, high-efficiency spectrograph, motorized components, automated filter selection, motorized spectrometer lenses, and automated alignment.
• Microscope: Features a research-grade Leica microscope with LED illumination, a motorized 6-position turret, specialized objectives (including LWD), a macro lens, an 8.3 Mpixel color video camera, and software-controlled switching between laser delivery and optical imaging.
• XYZ Stage: A Renishaw MS30 high-speed encoded motorized stage with automated feedback control for mapping and trackball for sample movement, offering precise step sizes in x, y, and z.
• Live Track: Real-time sample focusing software for automatic dynamic sample focusing, enabling mapping of uneven surfaces and producing topographical maps.
• Raman Imaging: Capabilities include collecting points, 1D profiles, 2D areas, and 3D volumes with four standard mapping modes (StreamLine, Slalom, StreamHR, Point mapping).
• Software: Includes Raman Workspace software for system control, data acquisition, analysis, and presentation, with features like automated cosmic ray removal, spectral search, and chemometric techniques (NNLS, PCA, MCR-ALS, PLS, HCA).
• Detector: Centrus CCD detector with near-infrared enhancement, deep depletion, and Peltier cooling.
• Raman Modules: Includes 532 nm (100 mW DPSS laser) and 885 nm (120 mW diode laser) modules with associated filters and gratings.
• Supporting Components: High-performance PC (Intel Core i7, 16GB RAM, 2TB SSD, Windows 11 Pro, 2 monitors), microscope binoculars, and an optical table.
• Support: Renishaw Raman Assist (RRA) provides training, application support, and software updates.

This document provides the detailed technical specifications for the Raman microscope system. Bidders must review these specifications to ensure their proposed equipment meets all requirements and to accurately price their offering. It is crucial for understanding the scope and technical demands of the opportunity.

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the Company (UT-Battelle, LLC) and the Seller for such procurements.

• Definitions: Clarifies terms like "Government," "Company," "Seller," "Agreement," "Procurement Officer," and "Product."
• Order of Precedence: Defines the hierarchy of documents in case of inconsistencies (Task Order > Purchase Order > Special Provisions > SOW > General Provisions > Attachments > Prime Supplemental Flowdown).
• Acknowledgement/Entire Agreement: States that these terms constitute the entire agreement and any changes require written acceptance.
• Communication: Clarifies Seller's lack of direct privity with the Government.
• Warranty & Inspection: Details warranties for goods and services, including conformance to requirements and highest professional standards.
• Shipping Terms: Mandates U.S. citizen delivery drivers for onsite deliveries to DOE laboratories.
• Electrical Equipment: Requires NRTL listing or field evaluation for electrical equipment.
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance with Laws: Requires Seller to comply with all applicable laws and regulations.
• Termination: Outlines conditions for termination for convenience or default.
• Excusable Delay: Defines conditions under which delays may be excused.
• Access: Requires compliance with DOE facility rules for access.
• Changes: Details the process for making changes to the Purchase Order.
• Insurance and Indemnity: Specifies insurance requirements and indemnification obligations.
• Information Technology: Mandates compliance with IT security policies.
• Gratauties: Prohibits offering gratuities to Company employees.
• Incorporation by Reference: Lists various FAR, DEAR, and DOE clauses that are incorporated into the agreement.
• Specific Clauses: Includes sections on Services on DOE Site, Special Products, Visa Denial, Walsh-Healey Act, Commercial Computer Software, No Automatic Renewals, Foreign Corrupt Practices Act, Export Control, Employee Concerns Program, and Protection of Personally Identifiable Information (PII).

This document is crucial for any vendor responding to or fulfilling a purchase order for commercial products or services under the SAT. It details the legal and contractual obligations, requirements, and expectations that will govern the transaction. Bidders must review these terms to understand their rights and responsibilities, including warranty, delivery, compliance, and termination clauses, to ensure they can meet the stated conditions.

Form / Attachment / Pricing Sheet

This document, titled "Prime Supplemental Flowdown Document," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders under a prime contract (DE-AC05-000R22725). It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory (ORNL) to its sellers.

The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE directives. These clauses are often applicable based on contract type, value thresholds, or specific procurement categories (e.g., construction, services, information technology, real estate, research and development).

Potential bidders should review this document to understand the mandatory terms and conditions that will apply to any subcontract or purchase order issued under the prime contract. It highlights specific requirements, restrictions, and obligations related to various aspects of performance, including:

• Compliance: Adherence to U.S. Government regulations, DOE directives, and specific policies.
• Financial: Limitations on payments, cost accounting standards, and pricing data requirements.
• Labor: Wage rate requirements, equal opportunity, and employment eligibility verification.
• Security: Protection of information, cybersecurity, and access controls.
• Specialized Areas: Requirements related to nuclear materials, international travel, construction, and real estate.

Bidders must ensure they can comply with these flowdown clauses, as they will form part of their contractual obligations if awarded a subcontract or purchase order.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their proposal. It requires the offeror to make specific representations and certifications regarding their business status, compliance with various regulations, and other relevant factors.

• Organization Type: Offeror must identify their business structure (e.g., Individual, Corporation, LLC).
• Small Business Status: Certifications related to being a small business, small business joint venture, woman-owned small business, HUBZone small business, and 8(a) business development status.
• Veteran Status: Representations regarding veteran-owned and service-disabled veteran-owned small business status.
• Export Control: Representations concerning Trigger List Items, Military/Space Items, and Dual Use Items.
• Buy American Act: Certification regarding domestic end products.
• Child Labor: Certification regarding the use of forced or indentured child labor in the mining, production, or manufacturing of end products.
• Telecommunications & Video Surveillance: Representations concerning the prohibition of certain equipment and services (FAR 52.204-25).
• Conflict of Interest: Representations regarding organizational or personal conflicts of interest.
• Federal Transactions: Certification and disclosure regarding payments to influence federal transactions (if applicable).
• Employee Concerns: Agreement to comply with Employee Concerns Program and Differing Professional Opinion Process requirements.

Completing this form accurately is crucial for proposal evaluation. Failure to provide the required representations and certifications, or providing inaccurate information, could result in disqualification or impact the evaluation of the offer. Bidders must carefully review each section to ensure they can truthfully certify compliance with all applicable requirements.