Rental and Support Services of Parts Washers - USCG Base Portsmouth
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Coast Guard Base Portsmouth is soliciting proposals for rental and support services of parts washers, including chemical change-outs, used oil filter disposal, and waste management. This opportunity is a Total Small Business Set-Aside and requires adherence to specific environmental, safety, and labor standards. Proposals are due by March 30, 2026, at 6:00 PM EST.
Scope of Work
The contractor shall provide all necessary services for the rental of parts washer equipment and associated support. Key requirements include:
- Equipment Rental: Provision of functional parts washers (30-gallon, 80-gallon, 45-gallon), 64-gallon toter containers for used oil filters, and 5-gallon thinner recycling machines.
- Chemical Services: Regular chemical change-outs for solvent parts washers and thinner recycling machines.
- Waste Management: Recycling and disposal of used oil filters and waste from solvent wash tanks.
- Repairs: All necessary repair services for rented equipment.
- Compliance: Strict adherence to federal, state, and local environmental and safety regulations (OSHA, EPA). Cleaning solvent must be naptha-based with a flash point >140°F.
Contract & Timeline
- Contract Type: Solicitation (Request for Quotation - RFQ).
- Duration: One base year with four one-year option periods.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 562112 (Hazardous Waste Collection), Size Standard: $47 million.
- Place of Performance: USCG Base Portsmouth, VA 23703, and contractor facilities.
- Response Date: March 30, 2026, 6:00 PM EST.
- Published Date: March 23, 2026.
Evaluation
Quotations will be evaluated based on Technical Capability and Price. Award will be made to the lowest-priced technically acceptable (LPTA) offer. Failure to provide all required documentation will render a quote ineligible for award.
Special Requirements & Notes
- Registration: Offerors must maintain an active registration in the System for Award Management (SAM) at
https://www.sam.govand possess a Unique Entity Identifier (UEI) and CAGE code. - Personnel: Contractor personnel must be HAZWOPER trained, wear government-issued badges, and comply with security policies, including potential background checks and base access procedures (e.g., RapidGate). Eligibility for a Secret Clearance may be required.
- Labor Standards: The U.S. Department of Labor Wage Determination No.: 2015-4341, Revision No.: 32, applies to this contract, establishing minimum wage rates and fringe benefits for various occupations in the specified geographic area (including Portsmouth, VA).
- Invoicing: Invoices must be submitted through the Invoice Processing Platform (IPP) at
https://www.ipp.gov/. - Pricing: Bidders must complete and submit the provided Price Schedule (Attachment 5) with their proposed costs for each line item across all performance periods.
- Prohibitions: Includes clauses on contracting with inverted domestic corporations and prohibitions related to covered telecommunications equipment or services (FAR 52.204-25).
Contact Information
Primary Contact: Frank Burton (frank.r.burton@uscg.mil).