Rental of a steam heat exchanger and associated components

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for the rental of a steam heat exchanger and associated components for the Portsmouth Naval Shipyard. The government is procuring these services under a Firm Fixed Price contract.

• Rental of a steam heat exchanger system with temperature, pressure, and flow monitoring capabilities, as well as safety, control, and isolation valves.

• The system must be frame/skid mounted, with fork truck pockets and lifting pad eyes, within an 8 FT x 8 FT footprint and a maximum weight of 4000 LB.

• Specific technical requirements include operating capacity, inlet/outlet fitting sizes, pressure ratings, temperature monitoring resolution, flowmeter accuracy, and safety relief valve settings.

• Associated components include freshwater hoses, steam hoses, fittings, and strainers.

• The rental includes preventative maintenance, weekly inspections, and repairs.

• Deliverables include technical instructions, lifting instructions, equipment data sheets, and contact information for emergency repairs.

• Contract Type: Firm Fixed Price

• Period of Performance: Multiple CLINs with initial periods from April 13, 2026, to October 11, 2026 (6 months), with options to extend to January 10, 2027 (3 months).

• Estimated Value: Not explicitly stated, but the size standard for the NAICS code (532490) is $40 Million Dollars.

• Submission Method: Written quotes are required and must be submitted via email only to christie.j.ashcraft.civ@us.navy.mil.

• Response Deadline: March 26, 2026, at 1:00 PM EST.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Quotes will be evaluated based on technical acceptability (meeting specifications) and price. Adherence to schedule is also a factor.

• Technical Submission Requirements: Must include Manufacturer Name and Model Number, brochures, technical specifications, assembly sketches, and details of any exceptions.

• This acquisition is a Total Small Business Set-Aside.

• Vendors must be registered in the System for Award Management (SAM) to be considered for award.

• This solicitation is issued as a Request for Quote (RFQ).

• Applicable clauses and provisions are incorporated by reference, including FAR and DFARS.

• Attachments include SOW Enclosure 1, OPSEC Contract Requirements, and CDRLs (DD 1423).

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL), DD Form 1423, which outlines the data items required from the contractor. It specifies the type of data, its purpose, contractual references, submission requirements, and distribution instructions.

• Data Item No.: Unique identifier for each data requirement (e.g., A01, A02).
• Title of Data Item: A brief description of the data required (e.g., Preventive Maintenance Schedule, Lifting and Handling Certification).
• Subtitle: Further clarification of the data item.
• Authority: The source document or contract reference that mandates the data requirement (e.g., SOW paragraphs).
• Frequency: How often the data item is to be submitted (e.g., ASREQ, ONCE, 1TIME).
• Distribution: Specifies the addressees and number of copies required.
• Remarks: Provides additional details, instructions, or clarifications for the data item.

This CDRL is crucial for bidders as it details specific deliverables beyond the primary product or service. Bidders must understand these data requirements to accurately estimate costs, plan for production, and ensure compliance with contract terms. It highlights the types of documentation, schedules, and certifications the government expects the contractor to provide throughout the contract lifecycle.

Form / Attachment / Pricing Sheet

This document outlines the Operations Security (OPSEC) contract requirements for contractors performing work at Portsmouth Naval Shipyard (PNSY). It details the necessity of an OPSEC Plan and the responsibilities of contractors in protecting sensitive information.

• OPSEC Definition: Defines OPSEC as a process to protect sensitive information (Critical Information and Indicators - CII) from exploitation.
• OPSEC Plan Requirement: States that an OPSEC Plan may be required depending on the work, environment, and circumstances. If required, it must be signed by the Prime contractor and submitted to the contracting official.
• Contractor Responsibility: Emphasizes the contractor's duty to prevent inadvertent disclosure of unclassified or classified information.
• Prohibited Disclosures: Lists specific prohibitions, including posting sensitive information on public websites, social media, or personal email accounts. Media requests must be directed to PNSY Security and Public Affairs.
• Consequences of Compromise: Warns that disclosure or compromise of CII can lead to individual removal from the assignment, contract termination, criminal prosecution, and civil penalties.
• Controlled Unclassified Information (CUI): Defines CUI and requires immediate reporting of any attempts to solicit or obtain it from unauthorized parties.
• Portable Electronic Device (PED) Policy: Outlines restrictions and approval requirements for PEDs, emphasizing coordination with sponsors and security to avoid violations.
• OPSEC Critical Information and Indicator List (CIIL): Provides examples of CII (e.g., PII, schedules, equipment capabilities, critical infrastructure) and corresponding countermeasures (e.g., not posting sensitive data online, shredding documents, removing badges).

This document is crucial for bidders to understand their security and information protection obligations if awarded a contract. It highlights the importance of OPSEC, the potential need for a formal OPSEC Plan, and the strict rules regarding the handling and disclosure of sensitive information, including the use of electronic devices. Failure to comply can have severe consequences.

Form / Attachment / Pricing Sheet

This document, "Table E1 SOW Compliance Checklist," is an attachment to the solicitation for the Temporary Heat Exchanger System. It is designed to help bidders document their compliance with the Statement of Work (SOW) requirements.

• Equipment Section: Lists requirements for "Required Components," "Heat Exchanger Requirements," "Hose Requirements," and "Fittings," as well as a "Notes" section. Bidders must indicate compliance (YES/NO) and any exceptions.
• Services Section: Covers "Deliverables" (Section 6) and "Delivery Acceptance and Return" (Section 7). Bidders must indicate compliance (YES/NO) and any exceptions.
• Instructions: Provides guidance on how to complete the checklist, emphasizing the use of YES/NO for compliance and requiring explanations for any exceptions.

Bidders must use this checklist to demonstrate how their proposed equipment and services meet the SOW requirements. It requires explicit confirmation of compliance or detailed explanations for any deviations, directly impacting proposal content and evaluation.