Rental of Prime Generator, San Bernardino National Forest Supervisor's Office

Solicitation / RFP / RFQ

This solicitation is for the rental of a prime-rated generator and transfer switch for the San Bernardino National Forest Supervisors Office. The main electrical power has been shut down since November 2025, and the current standby generator is insufficient for continuous operation. The rental is needed to provide continuous power until the main electrical outdoor switch gear replacement is complete, estimated to last several months.

• Installation of a prime generator and manual transfer switch (Item 0001) OR installation of a prime generator and automatic transfer switch (Option 0001). Only one of these will be awarded.

• Rental of a generator and transfer switch with routine monthly maintenance (Item 0002).

• Emergency call services (Item 0003).

• The Statement of Work (SOW) provides a complete list of requirements.

• Anticipated award type: Firm-fixed price contract.

• One award will be made from this solicitation.

• Offerors must submit pricing for all items to be considered responsive.

• Offerors must hold prices firm for 90 calendar days from the offer due date.

• Questions are due by April 20, 2026, at 12:00 PM Pacific Time, via email to scott.beeman@usda.gov.

• Award will be made to the offeror representing the best value to the Government.

• Evaluation will be based on lowest price technically acceptable criteria.

• Technical Acceptability will be rated "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding of the SOW.

• Offerors must provide a detailed explanation of their ability to perform the services, include licensed electricians in California, and explain any exceptions to the SOW.

• Past Performance will be evaluated as Acceptable, Neutral, or Unacceptable.

• The acquisition is not explicitly set aside for small businesses in the provided document pages.

• Technical data and supporting documentation are available via the "Attachments/Links" section, including the Statement of Work.

• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, is not applicable; evaluation is per FAR 12.203.

• Offerors must include pricing for all individual line items, except the optional one, to avoid potential exclusion.

• Any quantity price discounts and discounts for prompt payment should be included.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5629, Revision No. 28) for the state of California, specifically for the counties of Riverside and San Bernardino. It lists various occupational codes and their corresponding minimum hourly wage rates and fringe benefits required under the Service Contract Act.

This wage determination is crucial for any contractor bidding on or performing federal service contracts within the specified geographic area. It establishes the minimum wages and benefits that must be paid to employees performing work covered by the Service Contract Act. Bidders must consult this document to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a temporary, continuous power solution for the San Bernardino National Forest Supervisor's Office due to a shutdown of their main electrical power. The rental is expected to last several months until main electrical outdoor switch gear replacement is complete.

• Rental of one (1) prime natural gas generator (450KW, 4160-277/480V) or a suitable output diesel-powered prime generator if natural gas supply is insufficient.

• Generator must be trailer-mounted with an outdoor enclosure.

• Installation, connection, and operation of the generator to support the full building load.

• The generator will alternate with the Government-owned standby generator for maintenance or failure.

• No synchronization is required; loads will be switched via a transfer switch.

• Contractor must provide all necessary electrical materials, cables, gas lines, shut-off valves, regulators, and ensure proper pipe sizing and leak testing.

• Contractor is responsible for acquiring all necessary permits and inspections, including Local Air District Permits (South Coast AQMD), CARB PERP registration, and Local Building/Electrical Permits.

• Contractor shall inspect the site and electrical diagrams to verify field conditions.

• All electrical work must comply with NEC, NFPA 70E, Cal/OSHA, NFPA 110, and CARB guidelines.

• The rental charge period begins when the office is successfully running on the prime generator.

• Days the unit is out of service (not due to Government fault) will be added to the end of the rental period.

• Contractor must provide maintenance records, last load bank test results, and operating instructions.

• A unit number and Point of Contact (POC) information must be visible on the generator.

• Emergency service calls require an on-site response within 4 hours.

• Preventative maintenance must be performed according to manufacturer recommendations.

• Equipment breakdown requires the contractor to be on-site within 4 hours; minor repairs on-site, major repairs require a replacement unit at no cost to the Government.

• Estimated duration: Several months, until normal power is restored.

• Delivery Address: 602 S. Tippecanoe Ave., San Bernardino, CA 92408.

• Delivery shall be during regular Government working hours (07:00-15:30) or as coordinated.

• Generator must be natural gas powered; diesel is an alternative if natural gas is unavailable.

• Generator must be trailer-mounted with an outdoor enclosure.

• Contractor must provide 24-hour support for the generator.

• Contractor is responsible for all repairs.

• Government is not responsible for equipment damage.

• Deliverables include an Emergency Response Plan, due seven days after contract award.

• Contractor personnel must coordinate with Forest Service personnel and have a designated Local POC (Luisa Bannister).