Rental services for temporary condensate tank to be installed outdoors, adjacent to existing condensate inside the boiler plant located at Northern Arizona VA Healthcare System (NAVAHCS), 500 N Hwy 89, Prescott, AZ 86313.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Northern Arizona VA Healthcare System (NAVAHCS), is soliciting proposals for rental services of a temporary condensate tank system to be installed outdoors at its Prescott, AZ facility. This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
Scope of Work
This requirement is for the supply, installation, connection, operation, maintenance, and removal of a complete temporary condensate return system. The system must be an 800-1,200-gallon ASME-rated condensate return tank system, designed for 150 psi and 250 F, with piping adhering to ASME Code for Pressure Piping. Key components include duplex condensate pumps (duty/standby with auto alternation), emergency power, welded and seamless carbon steel Schedule 80 piping (FRP prohibited), level controls, audible/visual alarms, and interlocks. The system must be weatherproofed, freeze-protected, and heat-traced for continuous outdoor operation. The contractor must provide 24/7 emergency service support with a 4-hour onsite response time and 8-hour restoration for critical failures. All personnel must complete OSHA 10-Hour Construction Safety training, with the Competent Person completing OSHA 30-Hour training.
Contract & Timeline
- Contract Type: Firm-Fixed-Price (FFP) for rental services.
- Period of Performance: Estimated minimum of six months rental duration.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) in accordance with VAAR 852.219-73.
- Offers Due: June 23, 2026, 11:00 AM MDT.
- Questions Due: June 18, 2026, 11:00 AM MST.
- Published: June 10, 2026.
Submission Requirements
Offers must be submitted electronically to kyle.cipra@va.gov and organized into three separate files:
- General Information and Price/Cost Schedule (SF 1449).
- Experience (minimum two relevant contracts).
- Technical Requirements (Customer Engagement Portal (CEP) registration confirmation and completed Limitations on Subcontracting certificate).
Evaluation
Award will be based on an evaluation of Price, Past Performance, and Experience.
Eligibility & Notes
Offerors must be certified and listed in the SBA certification database at the time of offer and award. Compliance with Limitations on Subcontracting (LOS) requirements (VAAR 852.219-75) is mandatory. Offerors must also be registered in the VA's financial system via the Customer Engagement Portal (CEP). The Place of Performance is outdoors, adjacent to the existing condensate system at NAVAHCS, 500 N Hwy 89, Prescott, AZ 86313.
Point of Contact: Kyle Cipra, Contract Specialist, kyle.cipra@va.gov.