Repair Accumulator for U.S. Coast Guard Aircraft HC-144

Solicitation / RFP / RFQ

This document outlines the terms and conditions for Solicitation 70Z03826QL0000090. It is anticipated that a purchase order will be awarded on a sole source basis to Airbus DS Military Aircraft, Inc. However, all responsible sources are invited to submit a capability statement or quotation.

• The primary focus appears to be on the repair, overhaul, or modification of Coast Guard aircraft components.

• Vendors must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility.

• Vendors must be deemed fully capable by division-level command-appointed Coast Guard Engineers or Equipment Specialists.

• Specific requirements include the repair of "Accumulator" parts (P/N CE100850-0001, NSN 1650-01-HS1-9368) in accordance with the latest revision of the OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Delivery is required within ninety (90) days after receipt of order (ARO), though early and partial deliveries are desired.

• The contract type is not explicitly stated, but the document refers to "orders" and "purchase orders."

• The period of performance is not detailed in this section.

• Offers must be submitted by the exact time specified in the solicitation.

• Minimum submission requirements include solicitation number, offeror information (name, address, UEI, EFT indicator), information for evaluation factors, completed representations and certifications, and a statement of agreement with terms.

• Quotes will be evaluated based on lowest priced, technically acceptable offer representing the best value.

• Technical acceptability requires proof of current FAA certification, or OEM, or Air Force approval to provide the specified services.

• Offerors must agree to hold prices firm for 60 calendar days from the receipt of offers.

• Vendors who do not meet the capability requirements stated above should not respond.

• The document references various small business set-aside provisions, including "Notice of Total Small Business Set-Aside" and "Small Business Subcontracting Plan" clauses, indicating potential opportunities for small businesses.

• The document incorporates numerous FAR and HSAR clauses by reference, covering topics such as certifications, prohibitions (e.g., on certain foreign technology, Iran, Sudan), quality assurance, packaging, shipping, inspection, acceptance, and invoicing.

• Vendors are cautioned that listed provisions may require completion and submission.

Statement of Work (SOW)

To obtain services for the inspection, repair, and/or overhaul of components for the U.S. Coast Guard.

• Services must be performed by an Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center.

• Contractors must comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and Overhaul and Repair Instructions (ORIs).

• The contractor shall obtain required OEM documentation.

• Modifications to original configurations provided by the USCG must be retained unless otherwise specified.

• Coating requirements must be strictly adhered to.

• Two levels of repair are defined: 'Inspect/Repair as necessary' and 'Overhaul'.

• Corrosion found during inspection requires thorough disassembly and repair/replacement as necessary, adhering to OEM specifications. Corrosion on Flight Critical components is not permitted and requires OEM evaluation.

• Components determined to be Beyond Economical Repair (BER) require Contracting Officer (KO) consideration.

• Contractors must inspect for missing parts within 15 days of receipt and notify the KO.

• A Teardown and Inspection Report (TIR) is required for all parts repaired or replaced, including part numbers, unit prices, labor hours, labor rates, and other charges. A copy must be provided to the KO within five days of inspection.

• Components must be thoroughly cleaned to remove hazardous dust (e.g., hexavalent chromium, cadmium, lead) prior to return.

• Turn-around-time is ninety (90) days after receipt of material (ARM), with earlier delivery being desired if no extra charges apply.

• All parts must be airworthy and suitable for installation on USCG aircraft.

• An FAA airworthiness release 8130-3 Certificate or EASA Form-1 is required for each tested, repaired, and/or overhauled component. A Certificate of Conformance may be submitted if authorized by the KO.

• Components will be tracked via the Coast Guard's Aviation Computerized Maintenance System (ACMS), requiring a Significant Component History Report (SCHR) and Component Repair Record (CRR).

• A legible component tracking form must be maintained for each tracked component.

• Packaging and preservation must comply with CMM, ANSI/ESD S541 or MIL-STD-2073 for ESDS components, and ATA specification number 300 for other items.

• Packaging must prevent damage, corrosion, deterioration, and decay for at least one year.

• Each package must contain only one component/assembly.

• Packaging materials must not include popcorn, shredded paper, styrofoam, or peanut packaging.

• Bar coding is authorized but not required.

• The contractor will perform all inspections and tests to substantiate conformity to drawings, specifications, CMMs, and contract requirements.

• Final inspection and acceptance will be performed by ALC Quality Assurance personnel.

• Not explicitly stated, but implies services are provided to the U.S. Coast Guard.

• ISO 9000 compliant or have a quality system acceptable to the U.S. Coast Guard.

• Compliance with Occupational Safety and Health Standards regarding hazardous materials (lead, hexavalent chromium, cadmium).

• Packaging must include NSN, Part Number, Serial Number, Nomenclature, Purchase Order Number, CLIN, and vendor CAGE CODE on the outside.

• Material Inspection and Receiving report and Certificates of Conformance must be placed on the outside of individual containers.

Solicitation / RFP / RFQ

This document is a Justification for Other Than Full and Open Competition (SAP) for FAR 12.102(a), indicating a sole-source procurement. The U.S. Coast Guard intends to procure repair services for three (3) ACCUMULATOR units (part number CE100850-0001, NSN: 1650-01-HS1-9368) for the HC-144 aircraft. The repairs must be performed in accordance with Original Equipment Manufacturer (OEM) specifications.

• Repair of 3 ACCUMULATOR units (p/n CE100850-0001, NSN: 1650-01-HS1-9368).

• Repairs must adhere to OEM specifications.

• Required for the HC-144 aircraft.

• The document does not specify contract type, period of performance, or estimated value.

• This document is a justification for a sole-source award, not a solicitation requiring proposal submissions.

• The contracting officer will determine fair and reasonable pricing using methods such as market research, comparison of proposed prices with previous purchases, current price lists, comparison with similar items, comparison to IGCE, or personal knowledge.

• This is a sole-source justification, not an open competition.

• The OEM for the parts is AIRBUS DS MILITARY AIRCRAFT, INC (CAGE code 0DAF1).

• The OEM owns the rights to the technical data, specifications, and drawings required for repair.

• It has been determined uneconomical to purchase these rights from the OEM.

• The U.S. Coast Guard actively conducts market research to identify potential sources.