Repair Accumulator for U.S. Coast Guard Aircraft HC-144

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation (70Z03826QL0000117) for the acquisition of commercial items. It is anticipated that a purchase order will be awarded on a sole source basis to Airbus DS Military Aircraft, Inc. However, all responsible sources are invited to submit a capability statement or quotation.

• The core requirement involves the repair, overhaul, or modification of Coast Guard aircraft components.

• Offerors must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility.

• Vendors must be deemed fully capable by division-level command-appointed Coast Guard Engineers or Equipment Specialists.

• Repair of parts must adhere to the latest revision of the OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Specific part required: Accumulator, Part Number: CE100850-0001, National Stock Number: 1650-01-HS1-9368, Manufacturer CAGE Code: 7926B, Quantity: 2 each.

• Delivery is required within ninety (90) days after receipt of order (ARO), though early and partial deliveries are desired.

• Contract type is not explicitly stated, but an award is anticipated as a purchase order.

• The period for acceptance of offers is 60 calendar days from the date specified for receipt of offers.

• Offers must include the solicitation number, offeror's name/address/phone, UEI, EFT indicator, information for evaluation factors, completed representations/certifications, and a statement of agreement with terms.

• Quotes will be evaluated on a lowest-priced, technically acceptable basis.

• Technical acceptability requires proof of current FAA certification, or OEM, or Air Force approval to provide the specified services.

• Pricing will be evaluated to determine if it is fair and reasonable.

• Vendors, except the OEM or a Production Approval Holder (PAH), must meet specific FAA certification and facility requirements.

• Vendors not meeting the capability requirement will not be considered.

• Several provisions related to small business concerns are incorporated by reference, including "Notice of Total Small Business Set-Aside" and "Small Business Subcontracting Plan."

• The document incorporates numerous FAR and HSAR clauses by reference, covering topics such as security prohibitions, foreign transactions, sustainable products, payment procedures, and certifications.

• Offerors must review and comply with all referenced provisions and clauses.

• Questions concerning sensitive technology should be directed to CISADA106@state.gov.

Statement of Work (SOW)

To obtain inspection, repair, and/or overhaul services for components from the Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center.

• Services include inspection, repair, and overhaul of components per the attached schedule.

• Contractors must comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and Overhaul and Repair Instructions (ORIs).

• The contractor shall obtain required OEM documentation.

• USCG modifications to components must be retained unless otherwise specified.

• Coating requirements must be strictly adhered to.

• Levels of repair include 'Inspect/Repair as necessary' and 'Overhaul'.

• Corrosion found during inspection requires thorough disassembly and repair/replacement according to OEM specifications. Corrosion on Flight Critical components is not permitted and requires OEM evaluation.

• Contractors may request a Beyond Economical Repair (BER) determination from the Contracting Officer (KO).

• A Teardown and Inspection Report (TIR) is required for all parts needing repair or replacement.

• Components must be thoroughly cleaned to remove hazardous dust.

• Turn-around-time is ninety (90) days after receipt of material (ARM), with earlier delivery desired if no extra charges.

• All parts must be airworthy and suitable for installation on USCG aircraft.

• FAA airworthiness release 8130-3 Certificate or EASA Form-1 must be provided with each component, or a Certificate of Conformance if authorized.

• Components must be tracked using a legible tracking form, with one copy placed inside the shipping container.

• Packaging and preservation must comply with CMM, ANSI/ESD S541, MIL-STD-2073, and ATA-300 standards to prevent damage and corrosion.

• Internal packaging must prevent damage during shipment, handling, and storage for at least one year.

• Not explicitly stated in the provided text, but implies services will be performed by the contractor at their facility.

• Contractor must have an ISO 9000 compliant or acceptable quality system.

• Contractor must provide documentation confirming OEM authorization if claimed.

• Contractor must notify the KO of any missing parts within fifteen calendar days of receipt.

• The Coast Guard tracks serial number components via the Aviation Computerized Maintenance System (ACMS).

• Final inspection and acceptance will be performed by ALC Quality Assurance personnel.

Justification for Other Than Full and Open Competition

This document justifies a sole-source procurement for the repair of two (2) ACCUMULATOR parts (p/n CE100850-0001, NSN: 1650-01-HS1-9368) for the HC-144 aircraft. The repair must be performed in accordance with Original Equipment Manufacturer (OEM) specifications.

• Repair of 2 EA, ACCUMULATOR, p/n CE100850-0001, NSN: 1650-01-HS1-9368.

• Repairs must comply with OEM specifications and authorized engineering authority for the airframe.

• RFI assets are required for the HC-144 aircraft.

• The contract type is not specified, but it is for commercial products and services at or below the Simplified Acquisition Threshold (SAT).

• The authority cited is FAR 12.102(a), FAR Class Deviation 25-21 Rev. 1 for FAR Part 12.

• Not applicable, as this is a justification for sole-source procurement.

• This procurement is restricted to a single source: AIRBUS DS MILITARY AIRCRAFT, INC.

• The justification is based on the fact that AIRBUS DS MILITARY AIRCRAFT, INC. is the OEM and owns the rights to the technical data, specifications, and drawings required for the repair. These services are only procurable from the OEM or an OEM-approved repair facility.

• Market research has been conducted, and the contracting officer will determine fair and reasonable pricing through methods such as market research and comparison of proposed prices with prices found reasonable on previous purchases.