Repair Adjuster Assy for U.S. Coast Guard Aircraft HC-144

Solicitation / RFP / RFQ

This document outlines the terms and conditions applicable to any order awarded as a result of this solicitation. It specifies that these terms and conditions supersede all other terms and conditions and that acceptance of an order constitutes acceptance of all terms and conditions contained herein.

• Offers must be submitted by the exact time specified in the solicitation.

• Minimum offer requirements include: solicitation number, offeror's name/address/phone, Unique Entity Identifier (UEI) and EFT indicator, information for evaluation, responses to required provisions/certifications, and a statement of agreement with terms and conditions.

• Offerors agree to hold prices firm for 60 calendar days from the receipt date, unless otherwise specified.

• Late submissions, modifications, revisions, and withdrawals of offers are addressed, with specific conditions for acceptance.

• The Government intends to award without discussions, but reserves the right to conduct them if necessary.

• The Government may reject any or all offers, accept other than the lowest offer, and waive informalities.

• Post-award debriefings will disclose specific information if requested.

• Award will be made to the lowest priced, technically acceptable offeror representing the best value to the Government.

• Technical acceptability requires proof of current FAA certification, or OEM, or Air Force approval to provide the specified services.

• Delivery is required within ninety (90) days after receipt of order (ARO), though early and partial deliveries are desired.

• Quotes will be evaluated based on criteria including technical acceptability and lowest priced, technically acceptable offer.

• The solicitation is anticipated to be awarded on a sole source basis to Airbus DS Military Aircraft, Inc., but all responsible sources may submit a capability statement or quotation.

• The solicitation is anticipated to be awarded on a sole source basis to Airbus DS Military Aircraft, Inc.

• This document incorporates numerous FAR and HSAR clauses by reference, including those related to contract terms and conditions, evaluation, quality assurance, packaging, shipping, invoicing, and various prohibitions and certifications (e.g., Iran, Sudan, covered telecommunications equipment).

• Specific parts are listed with nomenclature, part number, national stock number, manufacturer CAGE code, and quantity, requiring repair in accordance with OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for obtaining services for the inspection, repair, and overhaul of components for the U.S. Coast Guard (USCG). The goal is to ensure components are returned to an airworthy and functional state according to Original Equipment Manufacturer (OEM) specifications and USCG requirements.

• Inspection, Repair, and Overhaul: Perform inspection, failure analysis, defective part replacement, testing, complete teardown, cleaning, and replacement of consumables and degraded components.

• Corrosion Management: Thoroughly inspect for corrosion, perform necessary disassembly, removal, replacement of affected parts, and treatment of areas per OEM specifications. Corrosion is not permitted on Flight Critical components.

• Documentation & Reporting: Provide documentation of OEM authorization, Teardown and Inspection Reports (TIRs) detailing parts, labor, and costs, and notify the Contracting Officer (KO) of missing parts within 15 calendar days of receipt.

• Cleaning: Ensure components are thoroughly cleaned and free of hazardous dust (e.g., hexavalent chromium, cadmium, lead) before return.

• Packaging & Preservation: Adhere to specific packaging standards (e.g., ANSI/ESD S541, MIL-STD-2073, ATA-300) including labeling, internal packaging materials, and preservation for at least one year.

• Certifications: Contractor must be an OEM Authorized Repair Center, FAA Certified 145 Repair Center, or acceptable equivalent, and be ISO 9000 compliant or have an acceptable quality system.

• Compliance: All work must comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and Overhaul and Repair Instructions (ORIs).

• Turn-Around-Time (TAT): Required TAT is 90 days after receipt of material (ARM), with earlier delivery desired if no extra charges.

• Airworthiness: All parts must be airworthy and suitable for installation on USCG aircraft, accompanied by an FAA airworthiness release 8130-3 Certificate, EASA Form-1, or an authorized Certificate of Conformance.

• Quality Assurance: Final inspection and acceptance will be performed by ALC quality assurance personnel.

• Duration: Not explicitly stated as a contract period, but a 90-day TAT is specified for component processing.

• Location: Components are returned to the Aviation Logistic Center (ALC) and may be transshipped to various Air Stations or other destinations.

• Proprietary Data: Contractor is responsible for obtaining all required OEM drawings, Service Bulletins, CMMs, and specifications, as the Coast Guard will not provide them.

• USCG Modifications: Retain any USCG modifications to OEM components unless otherwise specified; USCG will provide supporting details.

• Beyond Economical Repair (BER): Contractor may request a BER determination from the KO, but only the USCG can make the final determination.

• Component Tracking: Maintain a legible component tracking form for each tracked component, detailing part number, nomenclature, serial number, and rework performed.

Other / Unclassified

This document is a "Justification for Other Than Full and Open Competition" (JOFOC) for Simplified Acquisition Procedures (SAP) under FAR 12.102 (a). It outlines the rationale for a sole-source procurement.

This document is relevant to bidders as it explains why the U.S. Coast Guard is seeking to procure services or supplies from a specific vendor without full and open competition. It identifies the authority used (FAR 12.102 (a) - Only One Source Reasonably Available), the specific item or service required (repair of specific aircraft parts for HC-144 aircraft), and the suggested source (Airbus Military Aircraft, Inc.). It also details the market research conducted and the method for determining fair and reasonable pricing. Bidders interested in this opportunity should review this justification to understand the procurement's context and potential limitations on competition.