Repair and Modification of HC-130J Aircraft and HC-27J Aircraft Digital Crew Units (DCU) and Digital Switching Units (DSU)

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Terms and Conditions," outlines the contractual terms and conditions applicable to the solicitation. It details various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses that are incorporated by reference. Bidders must review these terms to understand their obligations and the Government's requirements.

• Contract Terms and Conditions: Includes FAR clauses such as 52.212-1 (Instructions to Offerors), 52.212-2 (Evaluation), 52.212-4 (Contract Terms and Conditions), and 52.216-18 (Ordering). It also specifies the type of contract as an Indefinite Delivery Requirements-Type.
• Evaluation Criteria: Details that the evaluation will be based on lowest priced, technically acceptable (LPTA) offeror, with a focus on price and technical acceptability. Sole source award to Palomar Products Inc. is noted, but other responsible offers will be evaluated.
• Technical Acceptability: Requires contractors to demonstrate access to applicable technical directives and provide an Airworthiness Certification (e.g., FAA 8130) or an equivalent for overhauled items.
• Representations and Certifications: Includes provisions related to responsibility matters (FAPIIS), delinquent tax liability, felony convictions, and prohibitions related to certain foreign entities and technologies (e.g., Iran, Sudan, covered telecommunications equipment).
• Shipping and Delivery: Specifies shipping instructions to the USCG Aviation Logistics Center, F.O.B. Destination, and requirements for inspection, acceptance, and traceability.
• Quality Assurance: Outlines requirements for contractors to notify the government of any non-conformities and maintain a Quality Control Manual.
• Warranty: States that the contractor's standard commercial warranty will suffice.
• Payment Instructions: Details invoice submission procedures and electronic payment.
• Incorporated Clauses: Lists numerous FAR and HSAR clauses incorporated by reference, covering areas such as ethics, small business concerns, labor standards, security, and environmental considerations.

This document is critical for bidders as it defines the legal and contractual framework of the solicitation. Understanding these terms and conditions is essential for preparing a compliant and competitive offer. Key areas for bidders to focus on include the evaluation criteria, technical acceptability requirements, submission instructions, and all representations and certifications that must be completed. Failure to comply with these terms may result in an offer not being considered for award.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the United States Coast Guard (USCG) Aviation Logistics Center's (ALC) proposal to solicit and award a contract on a sole source basis for the repair and modification of HC-130J and HC-27J Aircraft Digital Crew Units (DCU) and Digital Switching Units (DSU).

• Action: Sole source award for repair and modification of specific aircraft components (HC-130J/HC-27J DCUs and DSUs).
• Contractor: Palomar Products Inc., the Original Equipment Manufacturer (OEM).
• Contract Type: Firm-Fixed Price, Indefinite-Delivery, Requirements Type Contract.
• Justification: Palomar Products Inc. is the sole authorized repair facility and holds all proprietary data, specifications, manufacturing drawings, and test equipment necessary for these repairs. The USCG does not possess this proprietary data and it is not economically feasible to acquire it. Other sources have been researched, and no alternatives were found.
• Impact of Non-Approval: Failure to approve this justification would jeopardize the USCG's mission readiness due to insufficient stock of critical components.
• Market Research: Conducted from July 2025 to January 2026, including a Sources Sought Notice posted on SAM.gov, which yielded only one response from the OEM.
• Solicitation: Anticipated posting date for the solicitation is April 17, 2026.
• Buy American Act: Does not apply to this requirement for repair services.

This document indicates a sole-source procurement for specialized aircraft component repair. While it explains the justification for not seeking full and open competition, it also provides an anticipated solicitation posting date, which may be relevant for future market research or potential subcontracting opportunities if the OEM seeks support.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (WD) issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of service employees working on federal contracts within a specific geographic area.

• Geographic Area: California, County of Orange.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Administrative Assistant, Automotive Worker, Electrician, Computer Programmer) with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies that fringe benefits are required and follow the occupational listing. It details Health & Welfare benefits ($5.55/hour or $222.00/week), Paid Sick Leave (EO 13706 rate of $5.09/hour or $203.60/week), Vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years), and 11 paid holidays.
• Special Pay Differentials: Includes information on Hazardous Pay Differential (8% or 4% depending on hazard level) and Night Pay & Sunday Pay.
• Uniform Allowance: Outlines requirements for providing or reimbursing uniform costs and maintenance ($3.35/week).
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates not listed in the determination using Standard Form 1444 (SF-1444).

This wage determination is crucial for bidders responding to solicitations that require services in Orange County, California. It dictates the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. The document also clarifies which employees are exempt from this determination (e.g., bona fide executive, administrative, or professional employees) and outlines the process for establishing rates for unlisted occupations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This contract provides an acquisition vehicle for the U.S. Coast Guard (USCG) Aviation Logistics Center (ALC) to maintain an inventory of Repair and/or Modification (R&M) services for specific components used on HC-130J aircraft. The goal is to enhance the USCG's ability to perform its mandated missions by ensuring aircraft condition and availability.

• The contractor will perform repair and/or modification services on components listed in the schedule, returning them to a Ready For Issue (RFI) condition.

• All work must be performed in accordance with applicable technical directives or alternate standards approved by the USCG.

• The contractor shall supply all necessary parts, labor, and materials for repairs/modifications at a firm-fixed price.

• Specific components for repair/modification include Legacy and DMS Comms Suite HC-130J DCU and DSU units, and C27J DCU and DSU units being modified to HC-130J configurations.

• Corrosion is expected and must be addressed according to technical directives and FAA Advisory Circular AC 43-4B.

• Components must be returned in an airworthy condition and suitable for installation.

• Repairs and modifications must meet or exceed technical directive specifications.

• Airworthiness Certification is required for all repaired/modified items, potentially using FAA Form 8130 or an equivalent.

• A Certificate of Conformance (COC) prepared per FAR 52.246-15 is required for each component.

• The contractor must maintain a Quality Assurance System.

• Period of performance and turn-around time will be defined in the contract schedule.

• Primary place of performance will be the contractor's facilities or other USCG-approved locations.

• Contractor must be an Original Equipment Manufacturer (OEM) Certified Repair Facility for the components listed.

• Sub-contractors must also meet OEM certification requirements.

• Contractor must have access to all applicable technical directives and manuals.

• Reporting requirements include notification of receipt of components and submission of Product Quality Deficiency Reports (PQDRs) for components found deficient upon return.

• Components determined to be Beyond Economical Repair (BER) or Unusually Damaged will follow specific reporting and disposition procedures.

• The contractor must utilize the Asset Computerized Maintenance System (ACMS) for reporting and maintain records (SCHR, CRR) for a minimum of one year.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a schedule of CLINs (Contract Line Item Numbers) for repairs and modifications, likely intended for pricing or task order generation. It details various repair types for DCUs (Digital Control Units) and DSUs (Data Service Units), as well as modification services.

• Repairs (CLINs 0001-0004): Includes Minor, Moderate, Major, Beyond Economical Repair, and Inspection/No Fault Found for DCUs and DSU components. Specific part numbers (P/N) and National Stock Numbers (NSN) are listed.
• Modifications (CLINs 0005-0009): Covers development and release of retrofit installation drawings, and specific modifications to convert existing parts to new part numbers and NSNs.
• Quantities and Units: Estimated quantities and units (e.g., Each) are provided for each CLIN.
• Pricing: Unit prices and total amounts are indicated as $0.0 or blank, suggesting this may be a template for future pricing or task orders.

This schedule provides potential bidders with a detailed breakdown of the specific repair and modification services anticipated under the opportunity. It outlines the types of components, the nature of the work (minor, moderate, major repair, modification), and associated part/stock numbers. Bidders can use this information to assess their capabilities, estimate resource needs, and prepare pricing for proposals or task orders.